Illinois Title Reference Guide - IAA

1 Illinois Title Reference Guide The IAA Vehicle Alternate Method of Disposal Guide is a proprietary document prepared solely for internal use by Insurance Auto Auctions, Inc., its subsidiaries and affiliated entities ( IAA ). No part of this document is to be photocopied, reproduced, stored in a retrieval system, transmitted electronically, or disclosed to a third party without prior written consent of Diversified Services Administration or IAA Executive Management. 2013. Insurance Auto Auctions, Inc. I N S U R A N C E A U T O A U C T I O N S Last Updated 07/2013 Please direct any questions, comments, or corrections to IAA s Title Solutions Team.

2 Toll Free - 888-MY- Title (888-698-4853) 2013. Insurance Auto Auctions, Inc. Page 2 Table of Contents Contact Information .. 3 Title and Disposal Information .. 4 Standard Title Processing .. 4 DMV Title Fees .. 4 Duplicate Title .. 4 Additional Information .. 5 Deceased Owner Requirements .. 5 Repossessed Vehicle .. 5 Name Changes .. 5 Owner Retain .. 5 Un-Recovered 5 Alternate Disposal .. 5 State Guidelines .. 7 Title Requirements by Vehicle Type .. 7 Title Branding Guidelines .. 8 Determining the Correct Title Type .. 9 Frequently Asked Questions .. 10 What type of PoA is required if the Title is not signed? .. 10 What is required to correct a mistake that is made by the owner on the back of the Title ? .. 10 Is a copy of the written estimate needed to process the Title ?

3 10 If an owner s full name is listed, does he/she need to sign as listed on the face of the Title ? .. 10 Example Documents .. 11 Illinois Title (Front) .. 11 Illinois Title (Back) .. 12 Illinois Secure Power of Attorney .. 13 Glossary .. 14 Index .. 16 Please note - This document is intended to cover most requirements for obtaining a negotiable, lien-free Title . It is not intended to replace motor vehicle department regulations or rulings. If you have Title questions please contact IAA s Title Solutions Department I N S U R A N C EA U T OA U C T I O N SLast Updated 07/2013 Please direct any questions, comments, or corrections to IAA s Title Solutions Team. Toll Free - 888-MY- Title (888-698-4853) 2013.

4 Insurance Auto Auctions, Inc. Page 3 Contact Information IAA Website: Title Questions: IAA Title Solutions 7835 Woodland Drive Suite 200 Indianapolis, IN 46278 Toll Free: 888-698-4853 FAX: 630-203-1119 Motor Vehicle Department: Secretary of State, Vehicle Services 501 S. 2nd. St., Room 312 Springfield, IL 62756 Phone: 217-785-3000 IAA Locations in Illinois : Chicago-North 110 East Palatine Road Suite B Wheeling, IL 60090-6528 Phone: 847-541-4580 Fax: 847-541-2114 Auction: Tuesdays 9:00 AM CST Chicago-South 16425 South Crawford Avenue Markham, IL 60428-5311 Phone: 708-333-5700 Fax: 708-333-5756 Auction: Wednesdays 9:00 AM CST Chicago-West 280 East Sullivan Road Aurora, IL 60505 Phone: 630-896-5300 Fax: 630-896-5699 Auction: Every Monday 9:30AM CST Lincoln 301 Madigan Drive Lincoln, IL 62656 Phone: 217-732-8555 Fax: 217-732-7555 Auction: Every other Wednesday 9:00AM CST St.

5 Louis 4460 Highway 162 Granite City, IL 62040-6466 Phone: 618-797-0200 Fax: 618-797-0001 Auction: Every Thursday 9:00 AM CST Specialty Division 2040 E. Algonquin Rd, Suite 501 Schaumburg, IL 60173-4187 Phone: 800-323-0698 Fax: Auction: Every Wednesday 11:00 AM CST I N S U R A N C E A U T O A U C T I O N S Last Updated 07/2013 Please direct any questions, comments, or corrections to IAA s Title Solutions Team. Toll Free - 888-MY- Title (888-698-4853) 2013. Insurance Auto Auctions, Inc. Page 4 Title and Disposal Information Standard Title Processing IAA will apply for the appropriate Title in the Provider s name. In order to initiate this process the vehicle provider must supply the following documentation: Properly Executed Title - If the owner held the Title at the time of loss, then the provider must send a Title that has been properly executed by the owner or the Title including the correctly executed Power of Attorney (PoA.)

6 If the lienholder possessed the Title at the time of the loss, then the provider must send the unsigned Title with a lien release if applicable or lienholder signed off on Title , and a notarized Power of Attorney signed by the owner. Lien Release (if applicable) Lien to be satisfied and dated on the face, or include separate notarized lien termination statement on lienholder letterhead with a vehicle description and owner s name(s). Odometer Disclosure Odometer disclosure is required for vehicles less than 10 model years. This can be accomplished on the Title or with a separate odometer statement, signed by the owner. Mileage should be stated with a verified reading and should not be an estimate or guess. If IAA is not processing the Title , please attach the properly executed sale document and any additional required forms as outlined above to a coversheet with your selling instructions noted.

7 Forward these documents to the appropriate IAA Branch. DMV Title Fees Please contact your local IAA branch or DMV for up-to-date fees. Salvage Title fee: $ Duplicate Title fee: $ Junk Title fee: Free Duplicate Title With the owner s cooperation, IAA can apply for a duplicate Title . IAA will need: Two (2) Illinois Secure Power of Attorney forms from owner(s) Lien release if applicable. A copy is acceptable Title mistakes can be costly and can significantly delay the sale of salvage vehicles. Catching these potential errors before the Title paperwork goes to the auction can prevent Title problems that will delay a vehicle s sale by weeks or even months. I N S U R A N C E A U T O A U C T I O N S Last Updated 07/2013 Please direct any questions, comments, or corrections to IAA s Title Solutions Team.

8 Toll Free - 888-MY- Title (888-698-4853) 2013. Insurance Auto Auctions, Inc. Page 5 Additional Information Deceased Owner Requirements If one owner in a joint ownership is deceased then only a copy of the Death Certificate is needed with the survivor signing on the Title . If only one owner is listed A copy of the Death Certificate with executorships paperwork, or an original Small Estate Affidavit can be used if estate is not probated and is valued under $100,000. Affiant/Executor must sign the Title . Power of Attorney can be used. Repossessed Vehicle Lienholder release of lien, Lienholder signs as seller Affidavit of Repossession VSD Notary required Name Changes If the insured s name is different than the name that appears on the Title ( different last name or nickname instead of first name) a copy of the marriage license, divorce decree, or court document stating legal name has changed may be required in addition to the signed Title .

9 Please contact an Illinois branch if questions arise. If name on Title is completely different, this could be a situation where the owner purchased the vehicle from someone and did not Title it properly. In this scenario the owner will be required to pay sales taxes and have the vehicle titled properly before it can be sold. Contact your local IAA branch or Title Solutions for assistance in resolving these situations. Title Solutions requires written approval via email or fax from provider before providing assistance. Owner Retain Owner retain is highly discouraged on vehicles older than nine (9) model years. Such vehicles will only be considered parts cars unless re-inspected by the Department of Transportation. If the vehicle has been declared a total loss by the provider, the owner may not retain a vehicle that is nine (9) years old or newer, unless inspected by the Secretary of State Police.

10 Exception - fleet vehicles where owner or company holds a rebuilders license. Un-Recovered Theft The provider is required to obtain a theft Title in their name as proof of ownership if the vehicle is recovered. Alternate Disposal Abandonment IAA will search for documentation of all past registered owners and lienholders. IAA will send required registered mail to the aforementioned parties and wait the prescribed number of days by law for contact. If no response within the specified time period, the local law enforcement is solicited I N S U R A N C E A U T O A U C T I O N S Last Updated 07/2013 Please direct any questions, comments, or corrections to IAA s Title Solutions Team.