Indiana 2017-18 Online Testing Guide

1 Indiana 2017 -18 Online Testing Guide Updated 3/27/2018 2 Table of Contents Introduction .. 6 Indiana ISTEP+ and IREAD-3 Resource Center .. 6 Timeline of Important Events for 2017 -2018 .. 6 PearsonAccessnext System Basics .. 6 Logging In .. 7 Exporting and Importing 8 Managing Organizations .. 8 Managing Users .. 9 Managing Students .. 10 Student Data .. 10 Student Transfer Process .. 10 Managing Sessions .. 11 Accessing Reports .. 11 TestNav 8 and ProctorCache .. 12 Download TestNav 8 .. 12 Configuring a Secondary Saved Response File .. 12 Download ProctorCache .. 13 Precaching Test Content .. 13 Accommodations .. 13 Calculator and Text-to-Speech .. 13 Setting Calculator Accommodation .. 14 Other Accommodations .. 15 Accessibility Features and Accommodations for Student Tests Report .. 15 Pre-Test Administration Tasks .. 16 Tasks for Organizations .. 16 Local Infrastructure Trials .. 16 NEW! ISTEP+ Mathematics Calculator Policy .. 16 Grades 3-5 .. 16 Grades 6-8.

2 16 Grade 10 .. 16 Grades 6-8 and 10: Students with Accommodations .. 17 3 Additional Guidance .. 17 Technology Requirements .. 17 Introduction .. 17 PearsonAccessnext .. 18 TestNav 8 .. 18 ProctorCache .. 18 Special Tips for Chromebooks .. 19 Top 10 Avoidable Errors .. 20 Local Infrastructure Trial Instructions .. 23 Step 1: Log in to the PearsonAccessnext Training Site .. 23 Step 2: Technology Setup .. 23 Step 3 (As Needed): Generate Sample Students .. 26 Step 4 (As Needed): Create a Session .. 27 Step 5: Precache Content .. 30 Step 6: Manage Sessions .. 31 Step 7: Create and Print Student Testing Tickets .. 33 Step 8: Student Login .. 34 Step 9: Manage Test Sessions .. 35 Step 10: Mark Student Tests Complete .. 41 Step 11: After the Local Infrastructure Trial Stopping a Session .. 42 Step 12: Evaluation .. 43 The Statewide readiness Test .. 44 Online Practice Test .. 44 Before Administering the Online Practice Test .. 44 Online Experience Items .. 46 Tasks During Test Administration.

3 47 Material Management and Additional Materials Order Guidelines .. 47 Student Transfer Process .. 50 How to Create a Work Request for Transfer Students .. 50 Using Import/Export to Perform an Enrollment Transfer .. 54 Troubleshooting the Student Transfer Process .. 56 Manage Online Tests During Testing .. 59 4 Unlock or Lock a Test .. 59 Retrieve Student Test Tickets and Seal Codes .. 59 TestNav 8 Testing Features .. 60 Resume and Resume Upload .. 60 When to Resume vs. Resume Upload .. 60 Reviewing Student Test and Item Progress .. 61 Setting Section 61 Set Section Start / Resume .. 61 Manage Sections .. 62 Post-Test Procedures .. 64 Marking Tests Complete .. 65 Invalidating Test Sections or Marking as Do Not Report .. 66 Removing Student Tests in Ready Status .. 68 Stop Test Sessions .. 68 Tasks After Test Administration .. 69 Rejected Test Attempts Cleanup Process .. 69 Demographic Mismatch .. 70 Failed Validations .. 72 Undetermined Results Resolution Guide .

4 77 Locating Students with Undetermined Status Results .. 77 Understanding and Researching Undetermined Status .. 78 Reviewing Details for Undermined Status on Student Tests .. 78 Undetermined Status Results .. 79 Submitting Undetermined Status Resolutions to Pearson .. 81 Reporting Groups .. 84 Manage Reporting Groups .. 84 Entering Data with Import / Export in PearsonAccessnext .. 84 Updating User Reporting Groups .. 89 Appendix 1 Statewide readiness Test .. 95 Appendix Statewide readiness Test IT Checklists .. 95 Appendix Before the Statewide readiness Test IT Checklist .. 95 Appendix During Statewide readiness Test IT Checklist .. 96 5 Appendix After the Statewide readiness Test IT Checklist .. 97 Appendix Statewide readiness Test CTC & STC Checklists .. 97 Appendix Before the Statewide readiness Test .. 97 Appendix During the Statewide readiness Test .. 98 Appendix After the Statewide readiness Test .. 98 Appendix Statewide readiness Test Examiner and Proctor Checklists.

5 99 Appendix Before the Statewide readiness Test: .. 99 Appendix During the Statewide readiness Test .. 99 Appendix After the Statewide readiness Test .. 102 Appendix Statewide readiness Test (SRT) Test Administration Script .. 103 Appendix 2 Critical Task Checklist .. 104 Appendix Online Testing Critical Tasks Checklist .. 104 Appendix 3 Practice Test .. 105 Appendix 2017 -18 ISTEP+ and IREAD-3 Online Practice Test Setup Instructions for Corporation & School Test Coordinators .. 105 Appendix Before Administering the Online Practice Test: .. 105 Appendix 4 - Exercises .. 109 Appendix Exercises for Test Administration Training .. 109 Access the Training Site .. 109 Exercise 1 .. 109 Exercise 2 .. 110 Exercise 3 .. 111 Exercise 4 .. 111 Exercise 5 .. 113 Exercise 6 .. 113 Appendix 5 Summer Testing .. 114 Appendix Moving Students to a Session at a Different School .. 114 Appendix Expanding Test Administrator Access .. 118 Indiana Support Number.

6 120 Helpful Links .. 120 6 Introduction This document s purpose is to provide Indiana Specific information regarding ISTEP+ and IREAD-3 test administrations. Additional links may be found to PearsonAccessnext Online User Guide and other resources. Indiana ISTEP+ and IREAD-3 Resource Center The Indiana ISTEP+ and IREAD-3 Resource Centeris our centralized location for all of the information you need for this Testing season. It has links directly to PearsonAccessnext, as well as Technology, Training, and Reporting Resources. It contains all of the latest bulletins and access to Support contact information. This is a public site and does not require a login. Timeline of Important Events for 2017 -2018 The Timeline of Important Events for 2017 -2018 is available to download from The Indiana Resource Center as a PDF file. This document outlines key dates for training, Local Infrastructure Trials, deadlines, requests, practice, and Testing . For more information: Indiana ISTEP+ and IREAD-3 Resource Center Bulletins PearsonAccessnext System Basics In the System Basics section, information will be provided about how to manage accounts, navigate the system layout and utilize the search filters that appear throughout PearsonAccessnext.

7 For more information: PearsonAccessnext System Basics This section outlines some of the basic information for use of the PearsonAccessnext system including: Logging In Importing and Exporting Data Managing Organizations Managing Users Managing Students Managing Sessions Starting Sessions Reporting 7 Logging In A user account is required to access PearsonAccessnext. The Corporation Test Coordinator (CTC) or School Test Coordinator (STC) can create additional user accounts as needed. When a new account is created, an email is sent to the new user with directions on how to access the system. Users with access to a training site will use the same login information to access both sites. The user ID, which this system calls "username," is not case sensitive. The password is case sensitive. PearsonAccessnext Operational Site PearsonAccessnext Training Site Step 1: Getting Started A. Using the supported internet browser of your choice, go to either: for the Training Site for the Operational Site B.

8 Click the green Sign In button in the upper right on the page. Step 2: Entering username and password. A. In the field labelled Username, type your username (not case sensitive). B. In the field labelled Password, type your password (case sensitive). C. Click the blue Login button. 8 Exporting and Importing Data Large data files can be downloaded (exported) or uploaded (imported) into the system. A CTC will have the options for: Student Registration Export User Export and User Import Enrollment Transfer Export and Import Student Test Reporting Group Export User Reporting Group Export For more information go to +and+Export+Data For detailed descriptions of the various Import/Export data files, including formatting visit +File+Descriptions Managing Organizations An organization is an entity in a customer's organizational structure or hierarchy. For example, a state, a corporation, and a school are all considered organizations. An organization must exist in the system before that organization can participate in Testing or test-related activities.

9 The organizational hierarchy provides a backbone or a framework that gives structure to the data that will be stored in the system. For example, all students, administrators, and teachers in the system must belong to an organization. Only after the organizational hierarchy is built can student data and user accounts be uploaded. For this reason, building the organizational hierarchy is one of the first tasks. 9 The hierarchy of categories for organizations is created based on the corporation s defined requirements for the Testing program. Only one hierarchy is allowed for each school corporation. This hierarchy is unique to that corporation and must be used by all schools within the organization. Here is an example: A user s level in the hierarchy determines the features of PearsonAccessnext to which that user has access. After the organizational hierarchy is defined, program-specific data can be uploaded. Common tasks for managing organizations include: Creating and Editing Organizations Deleting Organizations Managing Contacts For more information: Manage Organizations Managing Users User accounts are the primary method for granting and preventing access to the system.

10 All user accounts are assigned to at least one organization. User accounts also contain a user's personal and system-related information, such as his or her user ID and email address. The organization to which a user account belongs defines what data the user will be able to view and manage. Each user account has user roles and a set of permissions associated with it. A user can access data only for his or her assigned organizations and the data for any organizations lower in the hierarchy. For example, if the user account is assigned to a school, the user has access only to data for that school. If the user account is assigned to a corporation, the user can access corporation data, in addition to data from all of the schools assigned to that corporation. When assigning roles, a good security policy is to assign roles only to people who need to perform the tasks granted by those roles. This requires some thoughtfulness in making sure that staff members have the ability to perform the tasks they will need, without granting extensive access to student data they otherwise don t require.