INDIANA DEPARTMENT OF TRANSPORTATION DIVISION of ...

1 INDIANA . DEPARTMENT OF TRANSPORTATION . _____. DIVISION of CONSTRUCTION. MANAGEMENT. _____. GENERAL INSTRUCTIONS. TO. FIELD EMPLOYEES. FOREWORD. The General Instructions to Field Employees (GIFE) manual is intended for use by field personnel assigned to INDIANA DEPARTMENT of TRANSPORTATION construction projects. The purpose of the manual is to establish standard procedures for construction administration and inspection activities with the intent that field personnel will carry out their duties in a uniform manner throughout the State. There are many areas that are not yet covered by this manual and in general, standard DEPARTMENT practice should be followed in lieu of specific instructions until those areas are addressed. Field personnel should contact their supervisor with specific questions about procedure. These instructions cannot cover every contingency and field personnel are expected to use their best judgment in dealing with the specific and unusual situations that arise on any project.

2 However, DEPARTMENT personnel are expected to apply these established procedures to the best extent possible on any given project. The use of this manual by others is solely at the risk of the user. The DEPARTMENT does not warrant the accuracy of the contents of the manual or any of its supporting material. Questions about the instructions and suggestions for improvement should be directed to the DIVISION of Construction Management. ii GIFE REVISIONS. REVISIONS. The GIFE will be revised as necessary to keep information current with DEPARTMENT standards, policies and procedures . When a revision is issued, the new or revised information will be indicated by highlighting and the revision date will be noted next to the title of the subsection revised. The revision date in the upper right-hand corner of each section will be changed to indicate the latest revision date of any subsection within the section. If an entire section or subsection is added, only the section or subsection title will be highlighted, otherwise only the new or revised text will be highlighted.

3 Highlighting will be removed from the revised portions once a subsequent GIFE revision is issued. Date Section number and revision description added requirements for pavement markings; and added link to the IC 715 form and 03/26/21 revised its location, added 2 last statements to Also, copy of the Mandrel Testing form, that was shown on a last page, has been deleted; added new subsection updated submittal and review processes in and ; 2: editorial environmental permit to 02/12/21. waterway permit; 3 editorial environmental and water quality permits to waterway permits. Procedure for Documenting Non-Participation Pay Items. Updated list of frequent federal non- 01/12/21. participating categories. Contract Time Adjustments - updated requirements for documentation and verification for contract time extensions; 5 throughout section name changed for Office of Materials Management . 12/16/20 to DIVISION of Materials and Tests ; Railing - updated requirements for both class A and class C concrete used in slipformed railings; Placing and Compacting Aggregate; 13: changed Office of Materials Management to DIVISION of Materials and Tests.

4 2 - FHWA involvement in approvals of change orders; 3 - revised to reflect approved changes to Stormwater; revision to and , also added images of spray pavers; 27 - changes to NOT: site requirements, submittal process, contract acceptance; 29 - changes made to reflect current 09/29/20. submittal process of the design calculations, shop plans, and falsework drawings. Added new: MECHANICALLY REINFORCED EARTH (MSE) WALL INSTALLATION; 90 - deleted, links and references have been updated in entire GIFE. 05/18/20 Updated: 1, 2, 3, 4, 5, 7, 8, 9, 13, 20, 21, 22, and 29. 2 - corrections and revisions throughout different subsections; - Duties of the District; - info on electronic payroll submission; - Maintenance of Traffic Devices; - added statements 05/25/18 on proofrolling, compaction, and aggregate uses for the construction of embankment; - removed outdated references to forms used in reporting the observation results of the settlement on the plates, settlement stakes, and piezometer.

5 02/12/18 and 90 added Pre-Construction Conference Agenda list items. 12/07/17 22 - ADA Compliance for Sidewalk, Curb Ramps, Blended Transitions and Pedestrian Facilities. 11/28/17 revised Change Orders analysis and process. 11/14/17 revised and Safety requirements. added concrete washout waste water requirements; and ; added and ; 08/10/17 added statements and Figures for SIP form support angle placement; 90 - added navigation link to the Contract Performance Evaluation (CPE) system information page. 05/03/17 2 - updated various subsections including Contract Time Adjustments and Change Orders. 11/21/16 revised to reflect current Storm Water Management practice. 11/14/16 added Thermoplastic Slip Lining Existing Pipe. iii GIFE REVISIONS. 09/14/16 1 and 90 removed references and link to CR 2. 04/07/16 added guidance for calculating of payment for a CRI. revised guidance for Time Waivers; , , , moved to Final Construction 11/05/15. Record Guide for PE/S. 26 - added section title: TRAFFIC CONTROL DEVICES AND LIGHTING; adopted subsection for 10/01/15.

6 DURABLE PAVEMENT MARKINGS. editorial corrections; added references to 327 IAC 15-5; corrected statements for clarity and perception; revised checklists for Before and During Pre-Construction Conference, During 08/20/15. Construction, and Prefinal; revised Resources link to INDIANA Storm Water Quality Manual; revised Agenda items list. 07/31/15 revised statement for project supervision. 06/19/15 revised to implement the current methods and Specifications for erosion and sediment control. 02/25/15 and revised and added different examples of figuring delta cost for errors and omissions. Non-Discretionary and Discretionary Change Orders replaced by Recoverable and Non- 10/31/14. Recoverable Change Orders and Delta Costs. 07/15/14 revised general requirement for "As Built" plans. added reference for obtaining information on pipes and pipe inspection; 28 revised Title; added 06/04/14. SITEMANAGER DATA ENTRY. revised guidance for Contract Time Adjustments; revisions to Change Orders execution, reason codes and approval process; editorial reference to Form IC 626 deleted; corrected 04/22/14.

7 Reference for video inspection; revised Mandrel Testing of Thermoplastic Pipe to coincide with approved changes in current Standard Specifications; revised various subsections and statements. 04/02/14 90 - revised links for IC 699. corrections and additions; various editorial revisions; added and ; , , and corrections and clarifications; clarifications; reference corrected; , revised statements on the sizes and installation of plugs; 14 revised entirely; revised statements; obsolete and 01/21/14. deleted; editorial; 27 - added NOT; revised Final Construction Records process; 28 - various revisions and corrections; obsolete and deleted; 29 - revised entirely; added Welded Wire Reinforcement; corrections. Initial Duties of the District; List of Agenda Items for Pre-Construction Conferences; 09/05/13. Initial Duties of the PE/S; added PE/S Environmental Services Permit(s) Checklist. 05/16/13 added PE/S Communication Guidelines. 07/01/11 Rental/Lease Agreements. added new acronyms; added Change Orders; Claims; edits; Painting Structural 02/04/10 Steel; Final Inspection, Final Acceptance, and Final Construction Record; 90 - added Construction Forms and Reports.

8 11/04/09 Mandrel Testing of Thermoplastic Pipe. 11/01/09 2009 Interim Edition Issued. iv GIFE INTRODUCTION. SECTION 1 Rev. 05-18-20. SECTION 1 INTRODUCTION. ACRONYMS (Rev. 05-18-20). Whenever the following abbreviations are used in this manual, standard specification, or citation they are to be construed the same as the respected expressions represented. AASHTO American Association of State Highway and TRANSPORTATION Officials ACI American Concrete Institute ADA American Disabilities Act AE Area Engineer AMRL AASHTO Material Reference Laboratory ATSSA American Traffic Safety Services Association AWS American Welding Standards CCO Construction Change Order CCT Construction Certified Technician CM Construction Management ( DIVISION ). CMD Concrete Mix Design CO Central Office CRC Continuous Reinforced Concrete CRI Cost Reduction Incentive CTT Certified Testing Technician CWTS Certified Worksite Traffic Supervisor DBE Disadvantaged Business Enterprise DCD District Construction Director DDC District Deputy Commissioner DDCM Director, DIVISION of Construction Management DHPA DIVISION of Historic Preservation and Archeology DMF Design Mix Formula DMT District Materials & Testing DMTE District Materials & Testing Engineer DNR DEPARTMENT of Natural Resources DO District Office DT District Traffic DTE District Traffic Engineer EEO Equal Employment Opportunity ES Environment Services ESAL Equivalent Single Axle Load ESC Erosion and Sediment Control FCR Final Construction Record FE Field Engineer (CO Construction Management DIVISION ).

9 FHWA Federal Highway Administration FOB Free on Board GIFE General Instructions to Field Employees HMA Hot Mix Asphalt HT Highway Technician 1-1. GIFE INTRODUCTION. SECTION 1 Rev. 05-18-20. IA Independent Assurance IDEM INDIANA DEPARTMENT of Environmental Management IDNR INDIANA DEPARTMENT of Natural Resources IMSA International Municipal Signal Association INDOT INDIANA DEPARTMENT of TRANSPORTATION IOSHA INDIANA Occupational Safety & Health Agency ITM INDIANA Test Method or procedures JMF Job Mix Formula LPA Local Public Agency MBE Minority Business Enterprise MM Materials Management MMS Materials Management Supervisor MSG Maximum Specific Gravity MUTCD Manual of Uniform Traffic Control Devices (2008 INDIANA Edition). NAICS North American Industry Classification System NOT Notice of Termination NRC Nuclear Regulatory Commission OES Office of Environmental Services OFCCP Office of Federal Contract Compliance Programs OG Original Ground OGE Office of Geotechnical Engineering PCC Portland Cement Concrete PCCP Portland Cement Concrete Pavement PE/S Project Engineer/Supervisor PG Performance Grade (Asphalt).

10 PIO Public Information Office PM Project Manager PR Pay Rolls QC Quality Control QC/QA Quality Control/Quality Assurance QCP Quality Control Plan RC Reinforced Concrete RCRA Resource Conservation and Recovery Act RRS Railroad Section RSP Recurring Special Provision SCE State Construction Engineer SS Standard Specifications SSPC The Society for Protective Coatings TCLP toxicity Characteristic leaching Procedure TCT Testing Certified Technician US EPA United States Environmental Protection Agency USP Unique Special Provision UST Underground Storage Tanks VC Vitrified Clay VFA Voids Filled with Asphalt VMA Voids in Mineral Aggregate WBE Women's Business Enterprise 1-2. GIFE INTRODUCTION. SECTION 1 Rev. 05-18-20. WZSM Work Zone Safety Manual (INDOT). ORGANIZATION (Rev. 07-31-15). Our particular organization begins with the inspector/Highway Technician (HT). Fundamentally, every employee assigned to construction duties is an inspector -- first, last and always. This fact should be remembered by the PE/S.