INVITATION TO TENDER TENDER SPECIFICATION DOCUMENT …

1 Commercial and Confidential Reference No. 2018/06. INVITATION TO TENDER . TENDER SPECIFICATION . DOCUMENT . Moodle Platform Development and Enhancement Reference No. 2018/06. Table of Contents 1. General 3. 4. Costs and Expenses .. 4. 2. Landex Land Based Colleges Aspiring to Excellence ..5. Background .. 5. Requirements of the Moodle Platform ..6. 3. Executive Summary ..6. Aims and Performance Indicators of the Project .. 7. Target Audience .. 7. System Volumes .. 7. Outputs .. 7. 4. Organisation capability and functional and non-functional requirements .. 9. Critical functionality ..9. Digital Badging ..9. Extensibility 9. 5. Duration and Value of 10. 6. TENDER Timelines .. 11. 7. tupe .. 11. 8. Assessment 12. 9. Legal Terms & Conditions ..12. Basis of Contract 12. Acceptance of Tenders .12. tupe .13. Conclusion ..13. 10. Appendix A: TENDER Assessment Criteria ..14. 11.

2 Appendix B: TENDER Response DOCUMENT ..17. Page 2 of 17. 1. General Instructions This DOCUMENT is designed to ensure that all proposals are given equal and fair consideration. It is important that tenderers provide all the information asked for. Tenderers should ensure that they understand and are content with the terms and conditions included in Landex's Standard Contract prior to submitting their TENDER . This procurement is for education services and for the purposes of the Public Contracts Regulations 2015 ( Regulations ) falls into the below threshold category. The procedure that Landex is following is set out in this INVITATION to TENDER (ITT). In line with the UK Data Protection Act 1998 and the EU General Data Protection Regulation (GDPR) which replaces the Data Protection Directive 95/46/EC, the Landex follows strict security procedures in the storage and disclosure of information which tenderers have given us as part of the submission to this ITT.

3 We will only use the information provided to inform the evaluation and contract award process for this ITT. We may share your TENDER (excluding any financial information submitted as part of the response) with a third party as part of the evaluation process, which we strive to ensure is open, fair and transparent. Queries regarding Data Protection should be directed to In accordance with government guidelines on transparency as a mainly publicly funded body, and in line with our commitments to being open, transparent and accountable, Landex publishes details of contract awards, contract values and suppliers on our website. Landex reserves the right to publish all data, deliverables and outputs that result from this contract. Decisions on what will be published, when, and through what mechanisms will be determined at a later date, which maybe within or beyond the contracting period.

4 Landex is an eligible body as defined in Note 1 to Group 6 of Schedule 9 of the VAT Act. Therefore any INVITATION to TENDER (ITT) that includes the delivery of examination services (defined by Item 3 of Group 6 as setting and marking of examinations, the setting of educational or training standards, the marking of assessments and other services provided with a view to ensuring educational or training standards are maintained ) will not require Landex to pay VAT on that element. It is Landex's aim that all aspects of our work, including the Programmes/Projects we commission and manage, are consistently quality assured to ensure that they are delivered to the highest possible standard and are continuously improved to achieve the best outcomes for learners, employers and the wider communities they serve. Landex will do this through Quality Policy and Quality Assurance.

5 Landex Programme Officers will be allocated to selected programmes/projects to undertake this work. It is Landex's aim that all aspects of our work are consistently reviewed to ensure all Programmes/Projects we commission embrace diversity and promote equality of opportunity. Landex strives for excellence in everything we do. Occasionally we will fall short of the high expectations customers and partners have for us. When that happens, we want to know. This allows us to look into what has happened and have a chance to rectify any mistakes we may have made. A thorough and transparent complaints procedure helps us do this. Landex operates a single policy which covers all types of complaint, to ensure that all complaints are treated with due consideration, fairness and equitability. It covers all services and products which we deliver directly, or are delivered by third parties on our Page 3 of 17.

6 Behalf; and, the behaviour and conduct of Landex staff, and that of those contracted to work on behalf of Landex. Tenderers should note that Programmes/Projects that are tendered may be subject to tupe . liability; please see Section 4 for further information. Landex manages its TENDER activity through the mytenders portal and all tenderers should acquaint themselves with this portal to ensure that they have an understanding of how the site works. Tenderers should submit a response to this ITT to Landex via mytenders no later than 12 noon on Monday 1st October 2018. Tenders should be completed using the TENDER Response DOCUMENT (available through mytenders) together with the required appendices. Please ensure that all documents are sent in .pdf format and uploaded through mytenders. Proposals may be rejected if the information asked for in the TENDER is not given at the time of tendering.

7 Tenders should submit their TENDER using the templates provided in Appendix B. TENDER responses should be in font Arial size 12. Please also check for Word Limits on particular sections of the TENDER Response as information in excess of the Word Limits will not be evaluated. Any queries or questions relating to this TENDER should be submitted to Landex via mytenders by no later than 5pm on Wednesday 26th September 2018. All responses to questions will be posted on mytenders and will be available for all tenderers to view before the deadline for ITT responses (see Section below). Confidentiality This TENDER documentation should be regarded as confidential and as such should not be shared with others. Tenderers should not: attempt to obtain any information about other tenderer's submissions before the submission date;. make any arrangements with other organisation(s) about whether or not they should apply, or about their or your proposal (unless planning to TENDER as a consortium).

8 Failure to comply with these conditions may disqualify your proposal. Costs and Expenses Tenderers are not entitled to claim any costs or expenses that may be incurred in preparing the TENDER whether or not your proposal is successful. Page 4 of 17. 2. Landex Land Based Colleges Aspiring to Excellence ( the Company'). For a general overview of the work of the Company please visit the website at Background Landex successfully applied for funding from the Department of Education, Flexible Learning Fund and are now seeking to appoint a Moodle specialist to develop and enhance our existing Moodle platform. AIMS AND OBJECTIVES OF THE FLEXIBLE LEARNING FUND. The aim of the Fund is to develop and expand the evidence and insight into the effectiveness of scalable learning delivery methods that make learning more attractive and easier to access for adults. This evidence will be used to develop future Government policy and will provide examples of best practice that can be drawn upon by the adult learning sector.

9 There are three key instrumental objectives of the pilot: 1. To encourage flexible and accessible learning delivery to maximise adult participation and attainment especially by: Learning providers who have the inclination, but lack some of the resource, to design and test new or novel approaches to delivery are able to do so with Government support. Employers with a low-to-intermediate skilled workforce and/or who will benefit from an upskilled labour market supply and are actively involved in designing ways to support the skills needs of their local economy alongside internally upskilling their workers. 2. To encourage collaboration between providers, employers, and other relevant organisations in meeting national and local skills needs: Local links and relationships between organisations are strengthened by working together on projects that support the Government's career learning ambitions.

10 New relationships can develop through a collaborative approach to projects, which could be facilitated by membership organisations or local Government bodies such as LEPs. 3. To evaluate projects to understand which are effective and create examples of best practice: Evaluation results will be collected and made available to a wide range of interested parties, as stimulus for similar activities. Government, providers and other organisations are able to learn from and build on the evidence generated about the effectiveness of delivery methods tested using this fund. TARGET GROUPS. The aims of the fund are to support a range of projects that will improve the way learning is delivered to adults who: Are either in paid work, or are looking to return to the labour market following an absence, AND. Hold Level 2, 3 or 4 technical skills (or equivalent) and/or have yet to secure basic skills in English, maths or digital, up to and including Level 2.