INVITATION TO TENDER TENDER SPECIFICATION DOCUMENT …

1 Commercial and Confidential Reference No. 2018/06. INVITATION TO TENDER . TENDER SPECIFICATION . DOCUMENT . Moodle Platform Development and Enhancement Reference No. 2018/06. Table of Contents 1. General 3. 4. Costs and Expenses .. 4. 2. Landex Land Based Colleges Aspiring to Excellence ..5. Background .. 5. Requirements of the Moodle Platform ..6. 3. Executive Summary ..6. Aims and Performance Indicators of the Project .. 7. Target Audience .. 7. System Volumes .. 7. Outputs .. 7. 4. Organisation capability and functional and non-functional requirements.

2 9. Critical functionality ..9. Digital Badging ..9. Extensibility 9. 5. Duration and Value of 10. 6. TENDER Timelines .. 11. 7. TUPE .. 11. 8. Assessment 12. 9. Legal Terms & Conditions ..12. Basis of Contract 12. Acceptance of Tenders .12. Tupe .13. Conclusion ..13. 10. Appendix A: TENDER Assessment Criteria ..14. 11. Appendix B: TENDER Response DOCUMENT ..17. Page 2 of 17. 1. General instructions This DOCUMENT is designed to ensure that all proposals are given equal and fair consideration. It is important that tenderers provide all the information asked for.

3 tenderers should ensure that they understand and are content with the terms and conditions included in Landex's Standard Contract prior to submitting their TENDER . This procurement is for education services and for the purposes of the Public Contracts Regulations 2015 ( Regulations ) falls into the below threshold category. The procedure that Landex is following is set out in this INVITATION to TENDER (ITT). In line with the UK Data Protection Act 1998 and the EU General Data Protection Regulation (GDPR) which replaces the Data Protection Directive 95/46/EC, the Landex follows strict security procedures in the storage and disclosure of information which tenderers have given us as part of the submission to this ITT.

4 We will only use the information provided to inform the evaluation and contract award process for this ITT. We may share your TENDER (excluding any financial information submitted as part of the response) with a third party as part of the evaluation process, which we strive to ensure is open, fair and transparent. Queries regarding Data Protection should be directed to In accordance with government guidelines on transparency as a mainly publicly funded body, and in line with our commitments to being open, transparent and accountable, Landex publishes details of contract awards, contract values and suppliers on our website.

5 Landex reserves the right to publish all data, deliverables and outputs that result from this contract. Decisions on what will be published, when, and through what mechanisms will be determined at a later date, which maybe within or beyond the contracting period. Landex is an eligible body as defined in Note 1 to Group 6 of Schedule 9 of the VAT Act. Therefore any INVITATION to TENDER (ITT) that includes the delivery of examination services (defined by Item 3 of Group 6 as setting and marking of examinations, the setting of educational or training standards, the marking of assessments and other services provided with a view to ensuring educational or training standards are maintained ) will not require Landex to pay VAT on that element.

6 It is Landex's aim that all aspects of our work, including the Programmes/Projects we commission and manage, are consistently quality assured to ensure that they are delivered to the highest possible standard and are continuously improved to achieve the best outcomes for learners, employers and the wider communities they serve. Landex will do this through Quality Policy and Quality Assurance. Landex Programme Officers will be allocated to selected programmes/projects to undertake this work. It is Landex's aim that all aspects of our work are consistently reviewed to ensure all Programmes/Projects we commission embrace diversity and promote equality of opportunity.

7 Landex strives for excellence in everything we do. Occasionally we will fall short of the high expectations customers and partners have for us. When that happens, we want to know. This allows us to look into what has happened and have a chance to rectify any mistakes we may have made. A thorough and transparent complaints procedure helps us do this. Landex operates a single policy which covers all types of complaint, to ensure that all complaints are treated with due consideration, fairness and equitability. It covers all services and products which we deliver directly, or are delivered by third parties on our Page 3 of 17.

8 Behalf; and, the behaviour and conduct of Landex staff, and that of those contracted to work on behalf of Landex. tenderers should note that Programmes/Projects that are tendered may be subject to TUPE. liability; please see Section 4 for further information. Landex manages its TENDER activity through the mytenders portal and all tenderers should acquaint themselves with this portal to ensure that they have an understanding of how the site works. tenderers should submit a response to this ITT to Landex via mytenders no later than 12 noon on Monday 1st October 2018.

9 Tenders should be completed using the TENDER Response DOCUMENT (available through mytenders) together with the required appendices. Please ensure that all documents are sent in .pdf format and uploaded through mytenders. Proposals may be rejected if the information asked for in the TENDER is not given at the time of tendering. Tenders should submit their TENDER using the templates provided in Appendix B. TENDER responses should be in font Arial size 12. Please also check for Word Limits on particular sections of the TENDER Response as information in excess of the Word Limits will not be evaluated.

10 Any queries or questions relating to this TENDER should be submitted to Landex via mytenders by no later than 5pm on Wednesday 26th September 2018. All responses to questions will be posted on mytenders and will be available for all tenderers to view before the deadline for ITT responses (see Section below). Confidentiality This TENDER documentation should be regarded as confidential and as such should not be shared with others. tenderers should not: attempt to obtain any information about other tenderer's submissions before the submission date.