IOWA HOME Monitoring Checklist Tenant Based …

1 HOME TBRA Monitoring Checklist Page 1 IOWA HOME Monitoring Checklist Tenant Based rental assistance (TBRA) Recipient Name: Address: Administrator Name: Address: Funding Agreement Number: Monitoring Visit Date: Monitoring Conducted By: What is the outreach and/or marketing strategy for the project (described in application) and is it being accomplished? Verify that recipient has a written Tenant selection policy that clearly states, how families to be assisted will be selected. Yes No If there are local preferences are they structured in a non-discriminatory way? Yes No N/A Do Tenant selection criteria assign weights consistently to any preferences (if applicable) Yes No N/A Are adequate application forms used? Yes No What is the payment (rent) standard (rent + utilities) 1 bedroom 2 bedroom 3 bedroom What is the established minimum Tenant rent contribution?

2 HOME TBRA Monitoring Checklist Page 2 For which of the following activities are the TBRA funds being used and how many households are being assisted: rental assistance Security Deposits Utility Deposits (Utility deposits must be used in conjunction with either rental assistance or security deposit) Do all units meet Section 8 Housing Quality Standards (HQS), how was this documented? Select a random sample of Tenant files to review: Unit Sample 1: Unit Number Tenant Income (annual gross income) The applicant may use any of three definitions of annual gross income but must use it consistently throughout the program: (1) Section 8 24 CFR Part 5; (2) Census long-form definition; or (3) IRS Form 1040 series definition. Please circle the definition above that is used for the program.

3 Number in Household Number of bedrooms? (There should be clear policies for determining appropriate unit size and case files should show that these policies have been applied) Amount of rent $ TBRA funds $ Offer date of assistance Does the case file contain the following required documentation: Program contract Yes No Lease Yes No Is the lease for one year with no prohibited provisions? Yes No Total Tenant payment Yes No Amount Annual income recertification Yes No HOME TBRA Monitoring Checklist Page 3 If unit is target housing (prior to January 1, 1978) is the unit free from lead hazards. Yes No Date of lead hazard inspection( if applicable). Date of disclosure of information on LPB and/or LBP Hazards rental owner to Tenant prior to occupancy and during term of affordability.

4 Date of notification of on-going maintenance inspection rental during term of affordability Unit Sample 2: Unit Number Tenant Income (annual gross income) The applicant may use any of three definitions of annual gross income but must use it consistently throughout the program: (1) Section 8 24 CFR Part 5; (2) Census long-form definition; or (3) IRS Form 1040 series definition. Please circle the definition above that is used for the program. Number in Household Number of bedrooms? (There should be clear policies for determining appropriate unit size and case files should show that these policies have been applied) Amount of rent $ TBRA funds $ Offer date of assistance Does the case file contain the following required documentation; Program contract Yes No Lease Yes No Is the lease for one year with no prohibited provisions?

5 Yes No Total Tenant payment Yes No Amount Annual Income recertification Yes No If unit is target housing (prior to January 1, 1978) is the unit free from lead hazards. Yes No HOME TBRA Monitoring Checklist Page 4 Date of lead hazard inspection( if applicable). Date of disclosure of information on LPB and/or LBP Hazards rental owner to Tenant prior to occupancy and during term of affordability. Date of notification of on-going maintenance inspection rental during term of affordability Unit Sample 3: Unit Number Tenant Income (annual gross income) The applicant may use any of three definitions of annual gross income but must use it consistently throughout the program: (1) Section 8 24 CFR Part 5; (2) Census long-form definition; or (3) IRS Form 1040 series definition. Please circle the definition above that is used for the program.

6 Number in Household Number of bedrooms? (There should be clear policies for determining appropriate unit size and case files should show that these policies have been applied) Amount of rent $ TBRA funds $ Offer date of assistance Does the case file contain the following required documentation: Program contract Yes No Lease Yes No Is the lease for one year with no prohibited provisions? Yes No Total Tenant payment Yes No Amount Annual income recertification Yes No If unit is target housing (prior to January 1, 1978) is the unit free from lead hazards. Yes No Date of lead hazard inspection( if applicable). HOME TBRA Monitoring Checklist Page 5 Date of disclosure of information on LPB and/or LBP Hazards rental owner to Tenant prior to occupancy and during term of affordability.

7 Date of notification of on-going maintenance inspection rental during term of affordability Unit Sample 4: Unit Number Tenant Income (annual gross income) The applicant may use any of three definitions of annual gross income but must use it consistently throughout the program: (1) Section 8 24 CFR Part 5; (2) Census long-form definition; or (3) IRS Form 1040 series definition. Please circle the definition above that is used for the program. Number in Household Number of bedrooms? (There should be clear policies for determining appropriate unit size and case files should show that these policies have been applied) Amount of rent $ TBRA funds $ Offer date of assistance Does the case file contain the following required information: Program contract Yes No Lease Yes No Is the lease for one year with no prohibited provisions?

8 Yes No Total Tenant payment Yes No Amount Annual income recertification Yes No If unit is target housing (prior to January 1, 1978) is the unit free from lead hazards. Yes No Date of lead hazard inspection( if applicable). Date of disclosure of information on LPB and/or LBP Hazards rental owner to Tenant prior to occupancy and during term of affordability. HOME TBRA Monitoring Checklist Page 6 Date of notification of on-going maintenance inspection rental during term of affordability Unit Sample 5: Unit Number Tenant Income (annual gross income) The applicant may use any of three definitions of annual gross income but must use it consistently throughout the program: (1) Section 8 24 CFR Part 5; (2) Census long-form definition; or (3) IRS Form 1040 series definition. Please circle the definition above that is used for the program.

9 Number in Household Number of bedrooms? (There should be clear policies for determining appropriate unit size and case files should show that these policies have been applied) Amount of rent $ TBRA funds $ Offer date of assistance Does the case file contain the following required documentation: Program contract Yes No Lease Yes No Is the lease for one year with no prohibited provisions? Yes No Total Tenant payment Yes No Amount Annual income recertification Yes No If unit is target housing (prior to January 1, 1978) is the unit free from lead hazards. Yes No Date of lead hazard inspection( if applicable). Date of disclosure of information on LPB and/or LBP Hazards rental owner to Tenant prior to occupancy and during term of affordability. Date of notification of on-going maintenance inspection rental during term of affordability HOME TBRA Monitoring Checklist Page 7 Based on review of case files, has there been proper determination and documentation of the eligibility of program participants?

10 Yes No Is it required that families participate in self-sufficiency program to be eligible for TBRA? Yes No If participation required in self-sufficiency program then document/describe self sufficiency program: To whom is the payment of TBRA made: landlord or Tenant Income Guidelines (annual gross income does not exceed the Section 8 Low Income limit). Income limits are established by household size by HUD. Are all participants 80% below median area income Yes No Number of participants 60% below median area income (At least 90% must be below 60%) Participant Selection Has there been proper determination and documentation of the eligibility of program participants? Is annual income below required HUD limits?