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Is it part of the ommunity Outreach Department’s hiring ...

Commissioner 2019 Budget Retreat Questions - May 23, 2018. Question Commissioner Question Division Document Attachment Response 1 Bourn When will we know the impacts of property values on property taxes? Superintendent Historically the impacts have become available the last week of August. Permanent and plumbed toilet facilities are being master planned along with 2 Forney Toilets at parks need work. Planning neighborhood and regional parks. Once these plans provide guidance on toilet buildings, they would be eligible for any funding directed to a park (Regional, NPP20, rehabilitation). The City of Minneapolis levies property taxes to pay the MERF payments. The Park Board General Fund share of the MERF payments is included in the tax levy. The City has Forney, Musich, Deputy 3 Is MERF budgeted for? indicated they will include the increased Park Board General Fund MERF payment in the Vetaw Superintendent tax levy.

for rehab of trails? Deputy Superintendent ... following occurs: 2 weeks for large crowds 4 weeks or more if we have to re-sod or seed. In addition, at Neiman Athletic Fields, we keep two fields “resting” each season which rotates. In neither scenario, there is not lost revenue due to the “resting.” ... on the suggestion provided. An ...

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Transcription of Is it part of the ommunity Outreach Department’s hiring ...

1 Commissioner 2019 Budget Retreat Questions - May 23, 2018. Question Commissioner Question Division Document Attachment Response 1 Bourn When will we know the impacts of property values on property taxes? Superintendent Historically the impacts have become available the last week of August. Permanent and plumbed toilet facilities are being master planned along with 2 Forney Toilets at parks need work. Planning neighborhood and regional parks. Once these plans provide guidance on toilet buildings, they would be eligible for any funding directed to a park (Regional, NPP20, rehabilitation). The City of Minneapolis levies property taxes to pay the MERF payments. The Park Board General Fund share of the MERF payments is included in the tax levy. The City has Forney, Musich, Deputy 3 Is MERF budgeted for? indicated they will include the increased Park Board General Fund MERF payment in the Vetaw Superintendent tax levy.

2 The increase to the Park Board Enterprise and Internal Service Fund MERF. payments is included in the five-year projections. The audited unassigned General Fund - Fund Balance as of 12/31/2017 is $5,329,349. Forney, Musich, How much is in our reserve fund? How much is required to be retained Deputy Financial Management policy requires a General Fund - fund balance of five (5) percent of 4. Vetaw on hand-what percentage of our budget? Superintendent the current year's adopted budget which calculates to $4,038,033. The current General Fund - fund balance is higher than the requirement or $1,291,316. The 2017-2018 MPRB Racial Equity Action Plan includes item D. MPRB investments in contracting and procurement benefit the diversity of the community. The Finance Department has a goal to develop and implement the use of racial equity tools in the review and update of MPRB Procurement policies and procedures to ensure barriers to Would it be possible to get a summary briefing on the initiatives racial equity are reduced and dollars are accessible to and benefiting the diversity of the Forney, Musich, Deputy 5 underway to diversify the MPRB spend and use of Racial Equity tools in region.

3 The Finance Department's work on this goal has been delayed due to the City of Vetaw Superintendent the procurement process? Minneapolis implementation of the Target Market Program (TMP) in 2017. The MPRB's participation in the TMP has been exceptional and has been recognized by the City of Minneapolis. Juli Wiseman, Finance Director will present a discussion item at the July 11, Administration and Finance Committee to report results of MPRB Diverse Spending as of 12/31/2017 and provide an update on The Finance Department Goal. Page 1 of 12. Commissioner 2019 Budget Retreat Questions - May 23, 2018. Question Commissioner Question Division Document Attachment Response Approximately of staff have received implicit bias training. The next training will take place in the fourth quarter of 2018. The MPRB also has a cohort of nearly 70 staff that are receiving intensive racial equity training and support that is extending over a year What percentage of employees have received implicit bias training?

4 Time period. This group is called our Internal Influencers and represents approximately Forney, Musich, When are we anticipating having 100% of our employees, including Deputy 10% of the certified and appointed staff. We intend to offer this to additional groups of 6. Vetaw commissioners, being trained in recognizing implicit bias and Superintendent staff in the future. Organization-wide Racial Equity 101 training is being rolled out. This is addressing it in their work? a day training that each staff member will receive. Commissioner training has been identified in the Racial Equity Action Plan. Per that plan, which spans 2017-2018, the previous Board was offered implicit bias training and three sessions with the Government Alliance on Race and Equity. A training plan for the current Board will be developed. The work team for the tuition reimbursement policy includes staff and union Forney, Musich, Will any commissioners be engaged to help shape the tuition Deputy 7 representation.

5 Commissioner engagement is not anticipated as it will be an Vetaw reimbursement policy? Superintendent administrative versus a public policy. Is it part of the Community Outreach Department's hiring priorities Yes, The Community Outreach Access Coordinator job description indicated a preference Forney, Musich, Deputy 8 when filling positions to try and identify and hire candidates that are for Somali, Hmong and Spanish bilingual speakers . More points are given to applicants Vetaw Superintendent bilingual (for example: Spanish, Hmong or Somali)? with a proficiency (reading, writing, speaking) in these languages. The system is designed to be able to provide much faster response to inquiries so that When will commissioners begin seeing reporting from the Asset when patrons and commissioners contact staff or the customer service department, staff Management system? In particular our close out stats on work tickets are able to provide them with up to date information or status on the issue.

6 The asset Forney, Musich, within the districts, details for items that are experiencing a delay that Deputy management system is designed to be an internal system and as such there would not be 9. Vetaw prevents their closure, It would be really nice if we could look Superintendent a direct viewing feature of reports for commissioners. As the system becomes more things up and be able to tell residents what's going on rather than robust, there would be options to provide regular reports to commissioners. More having to pester Sr. level staff with simple customer service questions. comprehensive reporting is anticipated by mid-summer when we have more data to work with and as staff continue to use and improve the system. Yes, the Minneapolis International Festival take place in December of 2018 @ Richard Green Central Gym. The MPRB does not sponsor events. It does host several events through the Community Outreach Department (Reverend Dr.)

7 Martin Luther King Jr. Is the Minneapolis International Festival on for this year? Will it be Celebration, Kite Festival, Minneapolis International Festival, Ow mni Falling Water Forney, Musich, Deputy 10 held in December? Is there a complete list of all MPRB sponsored Festival, Red White Boom 4th of July Celebration, Minneapolis Bike Tour, Mobile Vetaw Superintendent events/festivals somewhere? Jazzmobile, Earth Day, and Movie and Concert series). Recreation Centers commonly provide ice cream socials and other community events throughout the year. There are some events hosted by others where we purchase tables to provide information or showcase our services. This year, the MPRB is also hosting the Juneteenth Celebration. Page 2 of 12. Commissioner 2019 Budget Retreat Questions - May 23, 2018. Question Commissioner Question Division Document Attachment Response In 2017 the Minneapolis Bike Tour event took in $98,000 and spent just over $74,000.

8 A. portion of the revenue goes to bike safety or bike educational programs. For example, Forney, Musich, How much is revenue/expense for bike tour? Are revenue funds used Deputy 11 some funding will be allocated to the bike safety portion of MPRB safety camp this year. Vetaw for rehab of trails? Superintendent No revenue from the bike tour is used for rehab trails. Unspent revenue is carried over to the next year to help with expenses or used to reinvest in the event. hiring managers determine the need for MPRB issued mobile phones based on the work needs of a position or a work group. We do not have a list of positions that have phones, What positions have MPRB owned smart phones assigned to them? Do however, the attached document provides guidance on how phones should be Forney, Musich, we intend to roll these out to our recreation center directors, if they Deputy distributed. Recreation Facility Specialists have the option of having a cell phone for work 12 1.

9 Vetaw do not already have them, to help increase efficiency and response Superintendent purposes. They are not assigned them unless they request them. Phones for Recreation times? field staff were cut in the mid 2000's due to budget implications. It would cost approximately $4000 initially to outfit staff with phones, and then an additional $30,000. per year for service. Forney, Musich, Deputy 13 For slide 24, can we get this data broken out by concessionaire? 2 See attached chart. Vetaw Superintendent Currently, the MPRB spread out larger festivals to allow for rejuvenation. Typically, the following occurs: 2 weeks for large crowds 4 weeks or more if we have to re-sod or seed. In addition, at Neiman Athletic Fields, we keep two fields resting each season which rotates. In neither scenario, there is not lost revenue due to the resting. Staff do not What is the Revenue Loss if event sites are rested for rejuvenation recommend creating a policy to use and rejuvenate, re-invest, restore event areas based of grounds between uses?

10 Please suggest a policy to use and Forney, Musich, Deputy on the suggestion provided. An event like the Minneapolis Bike Tour could include 5000. 14 rejuvenate, re-invest, restore event areas?: 5000 users - 5 weeks no Vetaw Superintendent participants but not require 5 weeks of suspension of use on park grounds depending on use, 10,000 users - 10 weeks no use, 20,000 users - 20 weeks no use? their actual impact to the property (as an example). Staff are working to review Are there other impacts that we should consider? procedures related to reinvestment in areas where events are permitted to address concerns raised by park visitors and neighbors. If improvements to the procedures require policy changes, staff will bring an amendment to the existing permit and use policy to the Board. The model for the Sculpture Garden dedicates a portion of the revenue generated by the Forney, Musich, In the Sculpture Garden assessment, are we looking at the parking lot Deputy adjacent parking lot to the Garden.


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