ISO 45001:2018 Occupational health and safety management ...

1 ISO 45001 :2018 Occupational health and safetymanagement systemsJohn Keen -RKMSC ertifications About RKMS:25 years experience with consultancy & standards team of 10 consultants Chartered Professional Status: CQP, IEMA, NEBOSH, IIRSM, IOSH & IRCA Company accreditations: ISO9001 ISO14001 OHSAS18001 Recognised Practice with IoC, BSI Associate Consultancy Programme, City & Guilds Centre Highfield Approved Centre NFCEA pproved Centre AGENDA Main Differences ISO 45001 vs OHSAS 18001 annex SL Definitions ISO 45001 active clauses Action Plan Main Differences New/enhanced requirements Understandingtheorganisationscontext Leadership Emphasison workerinvolvement What this means in practice Assess external influences market, geographical areas, technologies More interaction with workers & Top management involvement Workers to be involved in planning & risk assessment annex SL ,allnewISOmanagementsystemstandardswilla dheretotheframeworkandallcurrentmanageme ntsystemstandardswillmigratetoitattheirn extrevision.

2 AsaresultoftheintroductionofAnnexSL,allI SOmanagementsystemstandardsshouldbecomem oreconsistentintime, ,havingbeenbuiltonacommonfoundation. AnnexSLrepresentsthebeginningoftheendoft heconflicts,duplication, SL For management system standards writers, annex SL will provide the template for their work and they can concentrate their efforts on the discipline-specific requirements that will be focused on in Clause 8 Operation annex SL addresses the requirements for proposals for management system standards. It consists of nine clauses and three appendices, and the audience for this annex is primarily ISO technical committees who develop management system standards. However, all users of management system standards will feel the impact of Appendix 2 of annex SL in the future. Appendix 2 is in three parts: High-level structure Identical core text Common terms and core SLPlanSet policy Identify requirements, legislation standards etc.

3 Identify aspects of the business that interact with the environment (utility usage waste generation ) Identify risk (impacts on the environment CO2 landfill ) Develop procedures and controlsto minimise impactIdentify possible emergency situations DoDeliver goods/service/install products Control activities (normal abnormal and emergency situations)Follow procedures and controls Generate records and evidence CheckWork/site inspections Internal audit Review risk / impacts assessment(s) Monitor impacts (CO2 energy/utility consumption ) Act Containment (spillages ) Incident investigation Corrective & preventive action Continual improvementActive Clauses of ISO standards ( annex SL) 1 Scope 2 normative references 3 Terms & definitions4 Context of the organisation 5 Leadership6 Planning 7 Support 8 Operation9 Performance 10 Improvement annex SLDefinitions X 37 documented in the standard interested party (preferred term)stakeholder (admitted term)person or organization ( ) that can affect, be affected by, or perceive itself to be affected by a decision or workerperson performing work or work-related activities that are under the control of the organization ( ) Note 1 to entry: Persons perform work or work-related activities under various arrangements, paid or unpaid, such as regularly or temporarily, intermittently or seasonally, casually or on a part-time basis.

4 Note 2 to entry: Workers include top management ( ), managerial and non-managerial persons. Note 3 to entry: The work or work-related activities performed under the control of the organization may be performed by workers employed by the organization, workers of external providers, contractors, individuals, agency workers, and by other persons to the extent the organization shares control over their work or workrelatedactivities, according to the context of the participationinvolvement in consultationseeking views before making a decisionDefinitionsContext4 Context of the Organisation :writedownwhatyouprovideandwhatyourmarke tis,whatyourproducts/servicesareanddescr ibewhatOH&Sissues/benefits/risksthereare relatedtoyourproduct/servicesandwhat(ifa ny)legalrequirementsareassociatedwithyou rproductsandorservicesincludinganyoutsou rcedmaterials, understanding the organisation and its context Understanding the needs & Expectations of workers & other interested parties PESTLESWOTRISK Boundaries and applicability of scopeAfter establishing the context of the organisation you should review the scope.

5 As with ISO 9001 & 14001 the boundaries of the management system should be documented as well as the scope of activities. ScopeLeadership5 Leadership Leadership & commitment OH&Spolicy Organisational roles, responsibilities and authorities Consultation and participation of workers What this means in practice: generate an organisation chart and details roles responsibilities and authorities for all members of staff. Develop a policy and ensure it is approved by senior management (MD, CEO or owner) Ensure workers are involved in risk assessment & identifying opportunities for improvement Leadership & commitment Far more emphasis on involvement of Top management Requirement for management Representative removed OH&SPolicy No major changes Organisational roles, responsibilities and authoritiesLeadershipOrganisational Competence Define responsibilities (job descriptions) Training Matrix Organisation Chart Consultation and Participation H&Scommittees Tool box talks Evidence of involvement / participation in risk assessment activity LeadershipPlanning / Risk & Opportunity (LEV sGuardsetc) / Risk & Opportunity / Risk & Opportunity OH& Planning to achieve OH&Sobjectives Planning / Risk & Opportunity NoCategoryQ H EAspect(product/service)Impact(risk)

6 Controls WhoWhen1 HMaintain effective participation & co-operation Raise profile of OH&S throughout the business H&S Committee established for over 2 years participation in RA / SSoW development ALLJul-212E H Increase awareness of Environment & OH&Sof staffAdd to agenda of communication -meetings Regular associates meetings held with agenda covering E & OH&SJK(on-going)3 HMaintain below average RIDDORI ncidence Rate Measure on a rolling 12-month basis (UK National average 3030)Highest in 2018 -1990 (Dec-19 459)ALLDec-204Q HImprove safety of drivers & passengers Undertake mystery passenger assessments Round of assessments scheduled for Jan-20 DHFeb-20 HImprove safety of drivers & passengersMaintain and improve safety awareness for all drivers CPC update for all drivers First checks, safety , customer service, disability regs & low bridges (roll out from Jan-20) DHDec-215H Move to purpose-built depot Improve safety by designing into the layout of the depot Plans drafted by Architect BWJan-23 Planning / Risk & Opportunity NoCategoryQ E HObjective Target Progress to Date WhoWhen1 QEnsure customer satisfaction levels are maintained Minimum overall satisfaction to be at least 90% on all project reviews Current satisfaction has remained constant at around 95% for all project reviews to date AN(on-going)2 QIncrease online sales Develop a robust sales & marketing plan Engage with external PR & Marketing company (wesell4U)BC12/203 Establish strategic partnerships (Affinity Programme) with other providers and support organisations A N Other Provider Co TinualImprovementXYZ online eBay JKJKJKAC06/2109/2109/2110/21 Linkage from Context to management .

7 Identifyrequiredresources Competence SupportAPPROVED TRAINERS3 Consultant Category Location 9001140011800122000EN1090201250001270012 3001TS16949AS90013485H&S Lean IIP Lexcel FSCCE MrkNEBOSHIOSHEFAWFRACIEHHRA uditBITAIVTOTALJohn Keen Cooper1UK1111116D R Winterton Broxton Herring Wheatley1S & SE111111111111112 Becky Toal 1UK111115 Wayne Pritchard 1S MID1111111111111111117 Amanda Luby 1UK111115 Mike Smith Crossley Stubberfield 1UK112 George McDonald1NI Stubberfield1UK112 Mathew Orsbery1UK11 Malcolm Smart2 SCO111111117 Matthew Thickett 2UK1111116 Sue Scott 2UK1113 Brian Lambert Awareness SupportSupport7 Support :othersectionshavedetailedtheinformation (documentation) , : ,undertakedrillsanddocumentfindings/resu lts(similartoafiredrill) (LEV sGuardsetc) management of changeThe organization shall establish a process(es) for the implementation and control of planned temporary and permanent changes that impact OH&Sperformance, including:a) new products, services and processes, or changes to existing products, services and processes, including: workplace locations and surroundings; work organization; working conditions; equipment; work force;b) changes to legal requirements and other requirements.

8 C) changes in knowledge or information about hazards and OH d) developments in knowledge and organization shall review the consequences of unintended changes, taking action to mitigate any adverse effects, as ProcurementThe organization shall establish, implement and maintain a process(es) to control the procurement of products and services in order to ensure their conformity to its OH&Smanagement Contractors Risk Assessment must include risks to and from contractors that can have an impact on interested parties (section ) Outsourcing The organization shall ensure that outsourced functions and processes are controlled. Legal & other requirements The type and degree of control to be applied to these functions and processes shall be defined within the OH&Smanagement , management Review Whatthismeansinpractice:onceyouhaveident ifiedthekeycharacteristicsofyourproduct/ serviceyouneedtolookathowyoucanmeasurepe rformance(thisshouldbemadeassimpleasposs ible).

9 Youalsoneedtoidentifylegislative& Evaluation of compliance Legal compliance audit Performance EvaluationEnter evidence of compliance Internal Audit Programme Performance management Review Performance from this meeting 2. Progress on actions from previous meeting(s) 3. Review & changes to Interested parties & Context KPI:NoKPIM easure/datasource:Annex1 Responsible:ManagementTeam4. Internal & Third Party Audits:KPI:Ontime-scheduleuptodate0 Non-conformancesMeasure/datasource:Audit schedule& :RegistersassessedandupdatedMeasure/data source:Annex1 EnvironmentalAspects&ImpactsRegisterITAs setInventoryDataProtectionImpactAssessme ntResponsible:ManagementTeam6. Customer Satisfaction & Complaints (communication with interested parties & enforcement agencies) KPI:NoofdaystoclosecomplaintsCustomersat isfaction0enforcementissuesMeasure/datas ource:ProblemRegisterImprovementReportsE xcelspreadsheet/ :0enforcementissues0internalissuesReview oflegalregisterMeasure/datasource:Proble mRegisterImprovementReportsFindingsofleg alcomplianceauditRegisteroflegal& :Improvement10 Improvement Questions?

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