Job Description - DFA

1 Job Description Job Description 1 Job title Fleet Controller Department Network Operations reporting structures DIRECTLY 1ST LEVEL General Operations and Logistics Supervisor reporting 2ND LEVEL Regional Executive: Gauteng South NUMBER & TYPE OF JOBS reporting DIRECTLY (1ST LEVEL) None NUMBER & TYPE OF JOBS reporting INDIRECTLY (2ND LEVEL) None Main purpose To manage the fleet of DFA vehicles and to interact regularly with role-players ACCOUNTABILITIES & RESPONSIBILITIES (KEY PERFORMANCE AREAS & TASKS) KEY PERFORMANCE INDICATORS 1. Vehicle Utilisation, Maintenance and Tracking Ensure efficient vehicle utilisation, maintenance and tracking Coordinate vehicle maintenance schedules to ensure that they are maintained in a safe and roadworthy condition (license renewals) Maintenance of vehicles: Monthly inspect and arrange for services and repairs.

2 Book vehicle with dealer for region Vehicles effectively and efficiently utilised, maintained and tracked Systems implemented Safety record of drivers Job Description 2 ACCOUNTABILITIES & RESPONSIBILITIES (KEY PERFORMANCE AREAS & TASKS) KEY PERFORMANCE INDICATORS 2. Liaison Maintain contact with the relevant licensing authorities, the police and insurance companies on a range of issues relating to company cars Take relevant action in the event of incidents such as accidents or hijacking: Take statements in conjunction with HR (investigate) Liaise with regional representatives regarding implementation of the system Well maintained and roadworthy fleet 3. Compliance Advise DFA staff on all legal and compliance matters relating to vehicles Attend to the administration of the company's car policy to ensure compliance Fuel card control: Administer fuel cards Identify trends, poor driving behaviour, etc.

3 Pre and post vehicle delivery inspections Soundness of advice given Procedures followed: 100% compliance to policies Staff well-informed 4. Accident & Incident Investigation and reporting Accident and incident reporting Forms filled in correctly and timeously 5. Record Keeping Maintain all necessary records to ensure that vehicles provided by the company comply with legal and business requirements Distribute documentation to the line manager for distribution Control the quality and the accuracy of documents Monthly visits to the Traffic Department to ensure all speeding fines are paid. Submit fines to driver(s). Arrange for payments of fines. Follow up outstanding items Attend to other routines such as arranging courtesy cars.

4 Procedures followed Legal and business/operational compliance Timeous submission of appropriate documentation 6. reporting Compile and submit reports relating to vehicle utilisation, maintenance and tracking Timeous and accurate reporting 7. Miscellaneous & General Emergency standby if problems with company Inspect generator As determined by circumstances Job Description 3 ACCOUNTABILITIES & RESPONSIBILITIES (KEY PERFORMANCE AREAS & TASKS) KEY PERFORMANCE INDICATORS Perform any other work related duties and responsibilities that may be assigned from time-to-time by management Competencies and Minimum Requirements: Knowledge, skills, and qualifications Grade 12 Minimum 2 years' in a Fleet / Automotive environment Computer literate (MS Office) Excellent communication skills (Verbal and written) Excellent interpersonal skills Personal attributes Adaptability Meticulous with attention to detail Team work and support Able to take initiative and use own judgement Professional, hardworking and a positive attitude Approvals APPROVED NAME SIGNATURE DATE Analyst Job Holder Line Manager HR Manager