JOB TITLE: Executive Personal Assistant to CEO …

1 TECHNICAL DIVISION: Is committed to effective performance management, believes in correlation between employee reward, work-life balance and shareholder value. If you are a self directed individual, a professional and committed to results you can join this dynamic division that employs highly motivated workforce. PRASA TECHNICAL Bringing New Commuter Rail Technology to South Africa NB: External applicants (Non-PRASA employees) may submit comprehensive CV and certified copies of qualifications and Identity document to one of the address indicated below job title : Executive Personal Assistant to CEO SALARY GROUP: Management LOCATION: PRASA Technical DEPARTMENT: Office of the CEO POST NUMBER: 30050225 REFERENCE: CEO/PA - 003/01/15 Mission: To provide office management function to the CEO and to ensure an efficient day-to-day operational running of the Office of the CEO.

2 To support the CEO by providing an administrative function and secretarial services. OUTPUTS: Provide professional and confidential administrative and research support to the CEO Initiate, establish, implement, maintain and monitor administration systems and procedures within the CEO s Office Maintain diary management for the CEO and General Office Administration Provide logistical support to the CEO in the execution of his duties Coordinate and provide secretarial support to the CEO including taking of minutes, preparing presentations, collation of reports, memorandums, electronic communication. Arrange and book venues for meetings (internal and external) and ensure that all parties are informed and make catering and infrastructure arrangements Arranging meetings by sending invitations and follow-up where necessary Coordinate / manage business travel making bookings in lieu of flights, accommodation and car rental, conference / meeting bookings for the CEO whilst out of the office Prepare overseas travel itinerary Arranging of visas and associated documentation Undertake research and prepare monthly reports, presentations, corporate submissions and other correspondence for the CEO Prioritise correspondence (email, letters, memoranda and documents )

3 And present to the CEO each day for signature Maintain awareness of all issues being handled by the CEO in order to understand priorities and enable quick responses Discuss the work schedule daily to check priorities, ensure that the CEO are aware of appointments for the day and schedule/reschedule according to changes that may occur Screen calls and emails, respond to enquiries, attend to meeting requests and type responses ensuring that correspondence is dealt with on a daily basis Create and maintain a filing system (paper and electronic) ensuring that documentation is at hand and available for reference purposes Check documents for formatting to ensure that standards are met and maintained KNOWLEDGE: SKILLS: ATTITUDES: CAPABILITIES: MS Office Suite (Word, Excel & Powerpoint)

4 Office Administration practices Database Management Knowledge of SAP Record keeping General Office Administration Effective organizational and administrative skills Excellent verbal and written communication skills Well-developed interpersonal skills Integrity and discretion in dealing with confidential matters Ability to work independently, use initiative and be assertive Must be able to communicate at all levels Ability to work under pressure Confidentiality Positive and motivated Responsible Sense of urgency Team work Reliable Minimum Requirements Grade 12 3 year Office Administration Diploma or Secretarial Diploma Computer literacy MS Word, Excel, PowerPoint & Microsoft Office Project 2007 Added advantage 8 10 years experience as a Personal Assistant working with Executives SAP experience Please apply by completing an internal application form and submitting this together with your complete CV to: Sourcing and Placement Specialist: PRASA Technical Division, Private Bag X01, Braamfontein, 2017, or 14nd Floor Room 1423, 30 CLOSING DATE: 03 February 2015 Should you not hear anything from us Wolmarans Street, Braamfontein, or e-mail three (3) months after the closing date, please consider your application as unsuccessful.

5 ISSUED BY: HCM Head Of the Department PRASA Technical As per PRASA Employment Equity Plan, this position is earmarked as follows: MALE FEMALE African X Indian X Coloured X White x African X Indian X Coloured X White X