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KANSAS WIC INFORMATION MEMORANDUM

Nutrition & WIC Services 1000 SW Jackson Ste 220 Topeka KS 66612-1274 Phone: 785-296-1320 Fax: 785-296-1326 KANSAS WIC INFORMATION MEMORANDUM KANSAS -WIC-I-2018-04 TO: Parent and Sub-Agencies FROM: Dave Thomason Nutrition & WIC Services Director DATE: January 25, 2018 RE: Local Agency NWA Dues Balance Beam Infant Scale Available KANSAS eWIC News Retirement Announcement Coffective Note Division of Responsibility tidbit Good Start Soy Graphics Update BFPC & Supervisor Meeting KANSAS Issues Revised Fish Consumption Advisories Mileage Reimbursement Earned Income Tax Credit (EIC) Breastfeeding Mini-Grants from KANSAS Breastfeeding Coalition How to order breast feeding supplies refresher eWIC Vendor Training Power Point Confidentiality Reminder Training: Additional Educational Opportunities Updated Financial Support for On-Going Training KANSAS Local Agency National WIC Association Membership As in the past, the KANSAS State Agency is paying the local agency membership dues for the National WIC Association (NWA).

If you are not receiving e-mail from the NWA, please follow the instructions attached to this memo to create and link an individual account.

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Transcription of KANSAS WIC INFORMATION MEMORANDUM

1 Nutrition & WIC Services 1000 SW Jackson Ste 220 Topeka KS 66612-1274 Phone: 785-296-1320 Fax: 785-296-1326 KANSAS WIC INFORMATION MEMORANDUM KANSAS -WIC-I-2018-04 TO: Parent and Sub-Agencies FROM: Dave Thomason Nutrition & WIC Services Director DATE: January 25, 2018 RE: Local Agency NWA Dues Balance Beam Infant Scale Available KANSAS eWIC News Retirement Announcement Coffective Note Division of Responsibility tidbit Good Start Soy Graphics Update BFPC & Supervisor Meeting KANSAS Issues Revised Fish Consumption Advisories Mileage Reimbursement Earned Income Tax Credit (EIC) Breastfeeding Mini-Grants from KANSAS Breastfeeding Coalition How to order breast feeding supplies refresher eWIC Vendor Training Power Point Confidentiality Reminder Training: Additional Educational Opportunities Updated Financial Support for On-Going Training KANSAS Local Agency National WIC Association Membership As in the past, the KANSAS State Agency is paying the local agency membership dues for the National WIC Association (NWA).

2 All parent, stand-alone and designated coalition agencies have organizational accounts with NWA. In order to receive e-mail and other member benefits from the NWA each individual staff member must create an individual account and have that account linked with the organizational account of the Local Agency under which dues were paid. Staff members of sub-agencies and agencies within coalitions are NWA members by virtue of their Parent Agency or the Agency in the coalition with the paid membership. WIC-I-2018-04 Date January 25, 2018 Page 2 of 9 If you do not wish to create individual accounts, you may designate one or more individuals with an account to receive e-mails and then forward e-mail messages to all appropriate staff. If you are not receiving e-mail from the NWA, please follow the instructions attached to this memo to create and link an individual account. Once you have created an individual account, call NWA at (202) 232-5492 and say, I need to be linked to my organization.

3 NWA must link you in order for you to receive member benefits. If you are not sure if you have an individual or organizational account call NWA at (202) 232-5492 and they can check for you. NOTE: Sub-agencies link their staff members to their Parent Agency s account. Sub-agencies do not have an account of their own. Please be careful. If a sub agency does inadvertently create an account, that sub-agency will be charged NWA dues of $ NOTE: For purposes of paying dues for the three existing regional coalitions, the state agency designated Atchison of NEK, Allen of SEK and Kiowa of SCK as surrogate Parent Agencies. Individual staff members in local agencies within these coalitions should notify NWA to link their account INFORMATION to either Atchison, Allen or Kiowa County as their designated agency. ACTION REQUIRED: Go to the NWA web site and click on Login at the top right of the page to verify your account INFORMATION , create appropriate individual accounts and verify your subscriptions to e-mails, etc.

4 (See attached detailed instructions) Balance Beam Infant Scale Available If your LA is interested in receiving a free, used infant balance beam scale, please contact Kara Watts at by COB February 9th. Limited supply, so first come, first served! ACTION REQUIRED: Notify applicable staff. KANSAS eWIC News The January issue of KANSAS eWIC News is included with this memo and also is available on the website at ACTION REQUIRED: Have all staff read KANSAS eWIC News. Retirement Announcement Martha Hagen, MS, RD, LD, IBCLC will be retiring February 28. Martha has served as the KANSAS and WIC Breastfeeding Coordinator since 2007. She began working with the state WIC program to assist with converting the KANSAS WIC Program from a paper based to electronic program KWIC in 2001. Martha worked for local WIC programs in both Harvey and McPherson Counties. Martha has requested no retirement party best wishes can be sent by WIC-I-2018-04 Date January 25, 2018 Page 3 of 9 card or email.

5 She thanks you all for supporting breastfeeding families in KANSAS . The position will be refilled as soon as possible. Watch for an announcement when the application process is open. Contact Patrice with questions at or 785-296-1189. ACTION REQUIRED: Notify staff. Coffective Note Clinic staff should have completed or be completing the Coffective on-line training. Take time in a staff meeting to discuss which module each person liked best. My favorite was learning more about the components of breastmilk. It surely is the best food possible for babies. As a reminder, 3 strategies for implementation of Coffective need to be selected by February 28. One strategy is to be implemented in the WIC clinic, one in the community and then staff can decide where the third strategy is implemented. Having trouble deciding on a community strategy? What about working with a church? Some denominations have a parish or church nurse and the nurse might be interested in learning about Coffective and using those materials to help mothers in her congregation.

6 Perhaps a whole community wide church breastfeeding support group could be planned!! Ransom Memorial Health in Ottawa is offering a Coffective training opportunity. Anyone is invited to attend. See the attached invitation. ACTION REQUIRED: All action steps should be selected by February 28, 2018. A report including the steps selected, a first quarter report, and short term evaluation of the implementation of one step is due to your SA Nutrition Lead by April 30, 2018. Division of Responsibility Tidbit The 2018 Nutrition Services Plan Guidance included an optional Action Plan on the theme of the Division of Responsibility (DOR) in eating. Many LAs are using this Plan. One way to think about the Division of Responsibility in eating is to think of it this way: The Who = Caregiver and Child The What = Healthy food offered by the Caregiver The When = The Caregiver sets meal and snack times The Where = The Caregiver decides where the food is offered The How = The Child decides if they will eat and how much Further pieces to this might be, offer food at the table, not the couch, not the car seat.

7 Have meals and snacks at regular times and intervals, with water offered in-between. But when it is distilled down to the basics, it is the who, what, when, where and how. ACTION REQUIRED: If you haven t already done so, have a staff meeting no later than 3/31/18 to determine your planned activities (minimum of 3). Create timelines and staff assignments for each activity. Then implement your activities. No later than 4/30/18, submit to your SA Nutrition lead the finalized list of planned activities and progress at that time on your Plan. WIC-I-2018-04 Date January 25, 2018 Page 4 of 9 Good Start Soy Graphics Update Gerber Good Start Soy infant formula will undergo a graphics change on a flow-through basis at retail (once stores use up the old graphic, they ll start using the new graphic) starting in May 2018. This includes powder, concentrate, and RTF forms. ACTION REQUIRED: Please see the attached document to see the new graphic.

8 BFPC & Supervisor Meeting There will be a state-wide BFPC and BFPC supervisor get-together on March 8th from 5-7 pm. This gathering will be held in Newton, KS on the night before the La Leche League Conference. It will be held at Norm s Coffee Bar and dinner will be provided. We ll network and eat, then learn about communicating with our clients using Motivational Interviewing techniques. Come join the fun! Limited to BFPC s and their supervisors, please register for the event on KANSAS TRAIN with Course ID # 1074597 by February 9th. Please contact Kara Watts at with any special considerations or diet needs, and with any other questions. We will make every effort to accommodate participants. ACTION REQUIRED: Share with applicable staff and ensure they register by February 9th. KANSAS Issues Revised Fish Consumption Advisories The KANSAS Department of Health and Environment (KDHE) and the KANSAS Department of Wildlife, Parks and Tourism (KDWPT) have issued revised fish consumption advisories for 2018.

9 (See attachment at the end of this I- memo .) The advisories identify types of fish or other aquatic animals that should be eaten in limited quantities or, in some cases, avoided altogether because of contamination. General advice and Internet resources are also provided to aid the public in making informed decisions regarding the benefits as well as the risks associated with eating locally caught fish from KANSAS waters. Note that the statewide advisory for Sensitive Populations ( Women who are pregnant, may become pregnant, or are nursing and children age 17 or younger) is to restrict consumption of all types of locally caught fish, from waters or species of fish not specifically covered by an advisory to one meal per week because of mercury. But for largemouth, smallmouth, and spotted bass (black basses), Sensitive Populations should restrict consumption of these species to one meal per month because of mercury.

10 The attached document also lists advisories for specific bodies of water. ACTION REQUIRED: Review the attached advisory and use as appropriate with clients. Mileage Reimbursement Effective January 1, 2018, the maximum allowed reimbursement for business miles has changed. The maximum allowed WIC reimbursement for Calendar Year 2018 will be .545 cents per mile. Each Local Agency should change their own affidavit spreadsheet to reflect what their agency allows up to the new maximum. If you have questions, contact Elizabeth Ortiz at (785) 291-3134 or by email at WIC-I-2018-04 Date January 25, 2018 Page 5 of 9 ACTION REQUIRED: Notify all WIC staff as well as other Health Department or County staff who are involved with providing affidavits to the WIC Program. Earned Income Tax Credit (EIC) An Earned Income Credit (EIC) flyer titled Claim Your Money is available at the end of this memo . The flyer is written in English and Spanish.


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