KENYA NATIONAL COMMISSION FOR UNESCO (KNATCOM) …

1 KENYA NATIONAL COMMISSION FOR UNESCO (KNATCOM). VACANCIES ANNOUNCEMENT. The KENYA NATIONAL COMMISSION for UNESCO is a State Corporation established under the KNATCOM Act of 2013. (Revised 2014), to promote KENYA 's NATIONAL interests in UNESCO and UNESCO 's international interests in KENYA , regionally and globally in the areas of education, sciences, culture, and communication and information. To enable it to fulfil its mandate, the COMMISSION wishes to recruit dynamic, result-oriented, and self-driven persons to fill the following vacant positions specifically under the terms and conditions advertised: S/No Advert No. Position Grade No. of Duty Vacancies Station 1 KNCU/1/2022 Manager, Finance & Accounts KNC 4 1 Nairobi 2 KNCU/2/2022 Deputy Director, Research & Consultancy KNC 4 1 Nairobi 3 KNCU/3/2022 Principal Officer, Natural Sciences Programme KNC 5 1 Nairobi 4 KNCU/4/2022 Senior Officer, Education Programme KNC 6 1 Nairobi 5 KNCU/5/2022 Senior ICT Officer KNC 6 1 Nairobi 6 KNCU/6/2022 Officer, Education Programme KNC 7 1 Nairobi 7 KNCU/7/2022 Officer, Natural Sciences Programme KNC 7 1 Nairobi 8 KNCU/8/2022 Officer, Culture Programme KNC 7 1 Nairobi 9 KNCU/9/2022 Officer, Communication & Information KNC 7 1 Nairobi 10 KNCU/10/2022 Officer.

2 Research & Consultancy KNC 7 1 Nairobi 11 KNCU/11/2022 Accountant KNC 7 1 Nairobi 12 KNCU/12/2022 Auditor KNC 7 1 Nairobi 13 KNCU/13/2022 Compliance Officer KNC 7 1 Nairobi 14 KNCU/14/2022 Senior Human Resource Management Assistant KNC 8 1 Nairobi 15 KNCU/15/2022 Senior Administration Assistant KNC 8 1 Nairobi 16 KNCU/16/2022 Customer Care Assistant KNC 10 2 Nairobi 17 KNCU/17/2022 Driver KNC 10 2 Nairobi MODE OF APPLICATION. For details of the advertised jobs and online application, access KNATCOM website All applications should reach the COMMISSION on or before Tuesday, 29th March 2022 at pm. Note: Only shortlisted and successful candidates will be contacted. Page 1 of 29. SECRETARY GENERAL/CEO. KENYA NATIONAL COMMISSION for UNESCO . KENYA NATIONAL COMMISSION for UNESCO is an Equal Opportunity Employer. KNATCOM IS ISO 9001:2015 CERTIFIED. JOB SPECIFICATIONS AND PERSONS SPECIFICATIONS FOR VACANT POSTS. 1. MANAGER, FINANCE AND ACCOUNTS KNC 4 1 POST.

3 Job Title Manager, Finance and Accounts Grade KNC 4/D5. Place to Work Nairobi Reports To Director Corporate Services Classification Professional Management Level Purpose of the Job The Manager, Finance and Accounts is responsible for providing technical and professional leadership in the area of financial policies, regulations and systems. Remuneration Gross pay Ksh. 234, 305, Leave allowance 30% Basic Salary Medical Allowance As per the scheme rules Group Life & Accident Cover - As per the scheme rules Terms Permanent and Pensionable a) Functions The manager, finance and accounts officers are responsible for the following functions: i. develop financial system and implement sound financial policies, systems, procedures, and internal controls in compliance with Statutory Regulations and International Accounting Standards and communication of the financial policies, strategies, and plans and ensure their evaluation thereof. ii.

4 Collections & Managements receipting of cash received;. posting revenue collected in the cashbook in a timely manner;. prepare revenue reports to ascertain the total revenue collected;. mobilize, negotiate and source for funds for the COMMISSION ; and devise new revenue sources. iii. Budgeting and Budget Control formulate and interpret the budget and finance policies and coordinate the preparation of the annual budget plans, and establishment of proper internal financial controls;. develop budgeting and financial instruments and submit to the relevant and authorized Offices in good time and provide follow up activities as may be required;. prepare annual estimates of revenue and expenditure (annual budget) coordination of the budget process;. authorization of expenditure;. maintenance of vote book;. process funds transfers within the approved financial policy and regulations manual;. regular feedback to cost Centres on their expenditure.

5 Prepare monthly, quarterly and annual treasury reports;. perform budget monitoring and reporting; and provide regular communication to the Secretary General/CEO on key financial and budgetary matters. iv. Records & Accounting maintain a chart of Accounts and classification of accounting transactions;. Page 3 of 29. ensure compliance with all financial legal and regulatory requirements;. manage the payment system by ensuring adequate controls in verification examination of payment vouchers and settlements of trade payables as they fall due;. ensure payments and transfers are done in the most efficient manner without loss to the COMMISSION ;. monitor, guide and advice on appropriate and accurate bookkeeping;. manage the COMMISSION 's imprest account and ensure timely surrenders;. process tax returns and other statutory contributions to ensure compliance;. manage the organization's accounting calendar;. prepare monthly, quarterly and annual Financial Statements and management reports for executive Management, Board and Stakeholder.

6 Prepare monthly, quarterly and annual Management Reports for Board;. maintain cheque books and cash book records in accordance with accounting regulations;. reconcile all collection and operation accounts held by the COMMISSION with respective banks;. prepare monthly bank reconciliation status report;. xiv. oversee proper maintenance, storage and security of financial and accounting documents;. liaise with all external Auditors for System and Final Accounts Audit;. manage COMMISSION 's debts; and prepare monthly, quarterly and annual treasury reports. v. Management of Working Capital monitor cash flow and oversee the COMMISSION financial performance against the budget and operational requirements;. manage cash flow and forecasting, and control the commitment of funds and expenditure trends, in line with existing regulations;. prepare weekly cash-flow reports;. prepare cash-flow forecasts with cash need requests; and maintain asset register.

7 Vi. Preparation of the Financial Statements process journals to correct errors;. review bank and cash reconciliations;. reconcile and close all General Ledger accounts of the COMMISSION monthly; and generate financial statements. vii. Investment perform cash use projection;. identify suitable investment options;. process funds transfer for investments;. monitor investments portfolio against cash requirements; and generate investment reports to management and the Board. any other duties as may be assigned b) Duties and Responsibilities i. Participating in stakeholder's management through regular and proactive engagement with relevant business partners to ensure sustainable partnership;. ii. Developing and install effective financial management systems and procedures aimed at improving financial reporting and accounting through effective accounting for member contributions and payment of claims to health service providers;. iii.

8 Developing and ensuring uniform implementation of accounting policies across the head office and branch offices;. iv. assessing, managing, and minimizing financial risk by ensuring sufficient internal controls are in place;. v. planning and coordinate the timely preparation of monthly and quarterly reports and estimates as well as outlining key activities to be undertaken to achieve desired targets;. vi. analyzing and reporting quarterly and annual reports on financial performance to the board of management;. vii. coordinating banking services, reconciliation and custody of funds, securities and financial instruments as well as preparing reports which summarize and forecast financial position in areas of revenue collection, expenditure and investments;. viii. establishing stringent expenditure control procedures to ensure proper authorization for payments is strictly followed, any expenditure incurred are supported by payment vouchers and other valid accounting documents as well as ensuring that budgetary allocations are not exceeded without justifiable cause.

9 Ix. ensuring timely disbursement and payments for goods and services as per contract terms;. x. reviewing financial information detailing assets, liabilities and capital and prepare financial statements and other reports to summarize current and projected financial position in order to ensure availability of funds to implement planned activities;. xi. liaising with the ministry of finance/treasury, the auditor general's department and other relevant government bodies on the interpretation and application of relevant financial and accounting regulations in order to ensure processes that they conform to government policy and procedures;. xii. overseeing audit and tax functions;. xiii. reviewing the departmental budgets;. xiv. designing and implementing appropriate training programs for the directorate;. xv. liaising with the ministry of finance/treasury, the auditor general's department and other relevant government bodies on the interpretation and application of relevant financial and accounting regulations in order to ensure processes that they conform to government policy and procedures; and xvi.

10 Any other duties as may be assigned c) Requirements for appointment i. at least 10 years' work experience with a minimum of 5 years at senior management level;. ii. Master's Degree in any of the following disciplines: - Business Administration preferably in Finance/. Accounting or equivalent qualifications from a recognized University or institution;. iii. Bachelor's Degree in Commerce, Business Administration, Business management (Finance or Accounting option) or other relevant and equivalent qualifications from a recognized institution;. iv. certified public accountant CPA (K) or ACCA (UK) or equivalent qualification. v. membership to ICPAK of good standing;. vi. leadership course lasting for not less than 4 weeks;. vii. fulfilment of the requirement of Chapter Six of the Constitution; and viii. demonstrated proficiency in finance/accounting application/software. d) Key Competencies and Skills i. Communication and reporting skills ii.