KEYBOARDING ERRORS OF OMISSIONS, …

1 CHAPTER ommunicating effectively inwriting is a skill cited byemployers as vital to anemployee s success. Knowingwhat to say and how to say it is onething. Putting it in writing is anoth-er. Whether the final product is ane-mail message or a companybrochure, the proofreader mustensure that the work is small ERRORS caused by key-boarding mistakes can mislead orcause confusion. Think of proof-reading as a long look in the mirrorafter you dress in the morning. Isanything missing? Is anything in thewrong place? Do not continue withthe day until everything is in order. KEYBOARDING ERRORSCCKEYBOARDING ERRORS OF OMISSIONS, ADDITIONS, AND MISSTROKESE very word in the English language can be distortedby a KEYBOARDING error, or typo results whena keyboard operator sees the correct form in the copybut keys it incorrectly.

2 A misspelled word in the origi-nal copy is not a typo. Regardless of whether errorsare caused by KEYBOARDING or spelling, the proof-reader has the responsibility of finding the ERRORS are usually one-letter or one-digit ERRORS . They are often in the form of OMISSIONS, additions, or misstrokes. Entire words or sentencesmay also be omitted, added, or replaced. Sometimes a spell check function will catch these ERRORS ; but asyou will see, sometimes it will not. Chapter 2 willgive you practice in identifying each of these types of letter or character left out of a word is anomission. Sometimes a space or entire words, phrases,or lines may be missed while keying the text. Use theseproofreading symbols to mark ERRORS of omission :Insert Simpson wasfor the Shackleford talked toKatie aboutpunctuality.

3 Recognize keyboardingerrors such as OMISSIONS, additions, or misstrokes. Identify ERRORS in figures,enumerations, and dates. Identify ERRORS intransposition. Use appropriate proof-reading symbols to indicatechanges in text. Spell correctly a list ofcommonly ERRORSThe proofreader s jobis to find 2: KEYBOARDING Errors52-3 KEYBOARDING ERRORS frequently involve ERRORS of omission anderrors of addition of single letters, digits, words, or spaces. A missing letter or an extra letter may result in a word that looks correct but is not the correct word. In order to locate such ERRORS , read each symbol or word carefully. Note the difference the omission or addition of one lettermakes in these words:bridgebridecounty countrydebitdebtenvelop envelopeexistexitintestateinterstateyour youthethem, then, theyUse the following proofreading symbols to mark ERRORS of omissionand addition of single characters:Insert a believe that is a debt a can use the card like a character; I had two debit card trans-actionsclose up my last for words, phrases, lines, or spaces that may have beenrepeated when the text was keyed.

4 Look closely at the beginnings and ends of lines for repetitions of short words of two to four characters, suchas the, and, your, and if. Use these proofreading symbols to mark ERRORS ofaddition:Close up can not go to school is just one error in this this sentence. Chapter 2: KEYBOARDING Errors6 CHECKPOINT 2-1 Use the appropriate proofreading symbols to mark ERRORS of omission in thefollowing paragraph:Proofreading is one of the most valuable skills you can acquire. Like KEYBOARDING , however,proofreading requires patience and practice. It alsorequires intense concentration, attention to detail, mastery of English 2-2 Use the appropriate proofreading symbols to mark ERRORS of omission andaddition in the following paragraph: Using a spell check word processing function is just the the beginning of theproofreading process.

5 Do n t be fooled into thinking it the last step; it is merelythe first step. 2-1however,proofreadingdetail, mastery ofBy reading aloud, aproofreader is morelikely to catch errorssuch as extra lettersand repeated common error is keying incorrectly, or making a mis-stroke. Careful proofreading is required in order to find misstrokes inshort words, such as those listed below:of, on, ornot, nowthan, that, thenUse the following symbol to mark misstrokes:Change a of your help, we will not complete the project on time. Chapter 2: KEYBOARDING Errors7 CHECKPOINT 2-3 Use the appropriate proofreading symbols to mark ERRORS of omission andaddition in the following paragraph: With word processing software, they task of changing and correcting copy hasbecome much easier; but the responsibility for proofreading coy accurately hasbe come much more important.

6 So many far-reaching decisions are made onethe basis of written communication. Dire consequences can result if theinformation on which a decision is is made is inaccurate. CHECKPOINT 2-4 Use the appropriate proofreading symbols to mark ERRORS of misstroke in thefollowing paragraph:At times is is a good idea to print a document and proofread the hard copy carefully. This is especially true when the document as complex and lengthy. Aproofreader should mark any ERRORS with the proper proofreading symbols. Thanthe document processor can read and interpret those symbols and make thenecessary changes to the document before it is printed if final the the beginningDo n t be fooledit the last step;2-3they task of proofreading coyhas be comeone the basis decision is is madeKEYBOARDING ERRORS IN FIGURES,ENUMERATIONS, AND DATESA ccuracy of figures is critical because important decisions are frequentlybased on figures.

7 Amounts of money, dates, percentages, social securitynumbers, and telephone numbers are just a few examples of importantnumbers. ERRORS in such numbers could result in serious assume that a number is correct. Always check the original doc-ument or a source document to be sure that a number has been copiedcorrectly. Verify extensions and totals. Proofread numbers digit by proofreading copy containing figures, always compare thekeyed copy to the source document. Another good idea is to use a card ora ruler to read line by line through numerical 2: KEYBOARDING Errors8 WORKPLACECONNECTIONSBy presenting information well and accurately anemployee shows that he orshe has acquired, organized,and interpreted the infor-mation time is is as complexThan the if final 2-5 Mark any ERRORS in the printed list by comparing it to the correct hand-written unpaid as of April 30 3478$ 3693$ 3649$ 3700$ 3854$ 3911$ unpaid as of April 30 3478$ 3693$ 3648$ 3900$ Invoice 3884$ Invoice 3910$ 2.

8 KEYBOARDING Errors9 TRANSPOSITION ERRORSOne of the most common KEYBOARDING ERRORS is the transposition , numbers, words, or sentences keyed in the wrong sequence arecalled the following symbol to mark transpositionerrors:Transpose letters ,These letters must be , or were 31 original speaker began to rapidly talk .2-6 ERRORS frequently occur in dates and in the sequence of enumera-tions (listed items), especially when items are added to or deleted from thelist or the list is rearranged. Check to be sure dates and enumerated itemsare in the correct sequence. CHECKPOINT 2-6 Use the appropriate proofreading symbols to mark any ERRORS in the follow-ing paragraph:The oldest federal constitution in existence was framed in Philadelphia in May1787 by a convention of delegates from 13 of the 12 original states.

9 (RhodeIsland failed to send a delegate.) The states ratified the constitution in thefollowing order:1. DelawareDecember 7, 17872. New JerseyDecember 18, 17873. PennsylvaniaDecember 12, 17874. GeorgiaJanuary 2, 17885. ConnecticutJanuary 9, 17885. MassachusettsFebruary 6, 17886. MarylandApril 28, 17882-53. Invoice 3648 $ Invoice 3900 $ Invoice 3884 $ Invoice 3910 $ DRAFT APPLICATIONSThe originator may use certain proofreading symbols to revise operators should learn to recognize and understand the follow-ing symbols in order to key and proofread text accurately:Move copy asPaul designed the new several ergonomic featuresin Kenwood correction;$25 for the preparation of 100let it copy asadvance notice before to saleChapter 2: KEYBOARDING Errors10 CHECKPOINT 2-7 Proofread the following paragraph for transposition ERRORS .

10 Use the transpo-sition symbol to mark your sue of electronic workstations can induce eyestrain, stress, andmucsular pain. Consideration must be to given purchasing adjustable furnitureand to providing workstations with movable keyboards and adjustable productivity, health, nad job satisfaction are at of the 12 2. New Jersey3. Pennsylvania5. Massachusetts6. Maryland2-7 Short words (hte), word endings (medcial), and vowels (thier) areespecially susceptible to transposition. These words are often caught dur-ing a routine spell check on your word processor. However, other transpo-sitions can be difficult to detect when proofreading since a transpositionerror can result in a word that is familiar but does not make sense whenused in place of the original term.