LEPHALALE LOCAL MUNICIPALITY

1 1 LEPHALALE LOCAL MUNICIPALITY YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE ( LEPHALALE LOCAL MUNICIPALITY ) RFQ NO: RE-ADVERT REFERENCE NO: 16/5/2/2-4579 DESCRIPTION: REPLACEMENT OF PIPE WORK AND VALVES AT PUMP STATION 12 AND 19. LEPHALALE MUNICIPALITY Supply Chain Management Division Contact : M Ramanna / MO Mokobane Tel No : (014) 762 1545/1543 LEPHALALE MUNICIPALITY Divisional Head : Sanitation (End-User) Contact : T Molewa Tel No : 014 762 1473 Advert Date: 16 January 2018 Closing Date: 23 January 2018 Closing Time: 12H00 Bid Box No: Marked Briefing Session Date: N/A Time: Venue : Name of Bidder: .. Bid Amount (VAT Excluded): Bidders should ensure that RFQ s are delivered timeously to the correct address. If the bid is late, it will not be accepted for consideration. The bid box is generally open 24 hours a day, 7 days a week. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2011, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT NB: NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE (as defined in Regulation 1 of the LOCAL Government: Municipal Supply Chain Management Regulations) 2 PART A INVITATION TO BID SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER TCS PIN: OR CSD No: B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE [TICK APPLICABLE BOX] Yes No B-BBEE STATUS LEVEL SWORN AFFIDAVIT Yes No IF YES, WHO WAS THE CERTIFICATE ISSUED BY?

2 AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE CLOSE CORPORATION ACT (CCA) AND NAME THE APPLICABLE IN THE TICK BOX AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE CLOSE CORPORATION ACT (CCA) A VERIFICATION AGENCY ACCREDITED BY THE SOUTH AFRICAN ACCREDITATION SYSTEM (SANAS) A REGISTERED AUDITOR NAME: [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/SWORN AFFIDAVIT(FOR EMEs& QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ARE YOU THE ACCREDITED REPRESENTATIVE IN SOUTH AFRICA FOR THE GOODS /SERVICES /WORKS OFFERED? Yes No [IF YES ENCLOSE PROOF] ARE YOU A FOREIGN BASED SUPPLIER FOR THE GOODS /SERVICES /WORKS OFFERED? Yes No [IF YES ANSWER PART B:3 BELOW ] SIGNATURE OF BIDDER .. DATE CAPACITY UNDER WHICH THIS BID IS SIGNED (Attach proof of authority to sign this bid; resolution of directors, etc.) TOTAL NUMBER OF ITEMS OFFERED TOTAL BID PRICE (ALL INCLUSIVE) 3 PART B TERMS AND CONDITIONS FOR BIDDING 1.

3 BID SUBMISSION: BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED (NOT TO BE RE-TYPED) OR ONLINE BIDDERS MUST REGISTER ON THE CENTRAL SUPPLIER DATABASE (CSD) TO UPLOAD MANDATORY INFORMATION NAMELY: (BUSINESS REGISTRATION/ DIRECTORSHIP/ MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS; AND BANKING INFORMATION FOR VERIFICATION PURPOSES). B-BBEE CERTIFICATE OR SWORN AFFIDAVIT FOR B-BBEE MUST BE SUBMITTED TO BIDDING INSTITUTION. WHERE A BIDDER IS NOT REGISTERED ON THE CSD, MANDATORY INFORMATION NAMELY: (BUSINESS REGISTRATION/ DIRECTORSHIP/ MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS MAY NOT BE SUBMITTED WITH THE BID DOCUMENTATION. B-BBEE CERTIFICATE OR SWORN AFFIDAVIT FOR B-BBEE MUST BE SUBMITTED TO BIDDING INSTITUTION. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER LEGISLATION OR SPECIAL CONDITIONS OF CONTRACT.)

4 2. TAX COMPLIANCE REQUIREMENTS BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VIEW THE TAXPAYER S PROFILE AND TAX STATUS. APPLICATION FOR TAX COMPLIANCE STATUS (TCS) OR PIN MAY ALSO BE MADE VIA E-FILING. IN ORDER TO USE THIS PROVISION, TAXPAYERS WILL NEED TO REGISTER WITH SARS AS E-FILERS THROUGH THE WEBSITE BIDDERS MAY ALSO SUBMIT A PRINTED TCS TOGETHER WITH THE BID. IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE PROOF OF TCS / PIN / CSD NUMBER. WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 3. QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE BIDDER A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE BIDDER HAVE A BRANCH IN THE RSA?

5 YES NO DOES THE BIDDER HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE BIDDER HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IF THE ANSWER IS NO TO ALL OF THE ABOVE, THEN, IT IS NOT A REQUIREMENT TO OBTAIN A TAX COMPLIANCE STATUS / TAX COMPLIANCE SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER ABOVE. NB: FAILURE TO PROVIDE ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. 4 1. NOTICE TO ALL BIDDERS ON DISQUALIFICATION: A bid not complying with the requirements stated hereunder will be regarded as not being an Acceptable bid , and as such will be rejected. 1. If a VALID ORIGINAL Tax Clearance Certificate or Electronic Printed tax certificate accompanied by the valid SARS Personal Identification number (or in the case of a joint venture, of all the partners in the joint venture) (An expired tax clearance certificate submitted at the closure of the bid will NOT be accepted) 2.

6 A company must be registered on National Treasury Database System and attach copy of CSD registration certificate/ Proof of Registration with the RFQ document. 3. If any pages have been removed from the bid document, and have therefore not been submitted, or a copy of the original bid document has been submitted. 4. Failure to complete the schedule of quantities as required, only lump sums provided. 5. Scratching out, writing over or painting out rates, without initialling next to the amended rates or information, affecting the evaluation of the bid. 6. The use of correction fluid ( tippex) or any erasable ink, pencil, Quotations should clearly indicate the description of the item(s) to be supplied and the price quoted must be valid for at least thirty (30) days from date of offer. 7. If the firm delivery period is not indicated on the quotation. 8. If did not submit copy of Company Registration Certificate/ CK 9. The bidder attempts to influence, or has in fact influenced the evaluation and/or awarding of the contract.

7 10. Proof of payment of Municipal account statement on rates and taxes from the respective MUNICIPALITY or proof of residence stamped by tribal authority for those residing in areas where municipal payments of rates and taxes are not implemented, such proof: (a) Must not be older than three (3) months from closing date of the RFQ, (b) It must have been addressed to the company itself or any of the shareholders or Members as on the document for company registration, and (c) In case where the company is renting an office space, the lease agreement between the company and the respective landlord must accompany the rental invoice. 11. No quote will be accepted from the person in the service of the state 12. The fully completed RFQ document (Form) must be deposited into a marked tender box situated at LEPHALALE MUNICIPALITY s Civic Centre building not later than closing date and time. IMPORTANT NOTICE 1. The Lowest or any bid will not necessarily be accepted and the LMM reserves the right not to consider any bid not suitably endorsed or comprehensively completed as well as the right to accept a bid in whole or part.

8 2. Brand names MUST be specified in ANNEXURE G attached hereto (Price Schedule document). 3. Where deliveries are quoted ex-stock the period of delivery must not exceed Five (5) maximum working days after receipt of order. If this condition is not adhered to, the order could be cancelled. 4. Quotations are to be completed in accordance with the conditions as set out in the quotation document and must be sealed and externally endorsed with the quotation number and place in the quotation box indicated above. 5. Payments will be made thirty (30) days after receipt of invoice by Council. 6. Quotations received after the closing date and time will not be considered. 7. Samples of the required items or goods are available for your perusal (when applicable.) 8. Should the above-mentioned conditions not be adhered to, the quotation will be considered invalid 5 SPECIFICTIONS: Replacement of pipework and valves at pump station 12 and 19. The pump stations are not functioning properly due to holes in the suctions pipes and valve; pumps are not able to suck up the sewerage.

9 Price schedule Item QUANTITY DESCRIPTION 1. 6 Replace and fit new 110mm diameter pipe, 6m length stainless steel. 2. 32 Fit flanges on pipe work 3. 8 Bend and fit elbow on pipe work 4. 4 Replace and fit new non return valves (250mm length face-face, 110mm and provide adaptor). 5. 2 Clean and suck sewerage in sump 20000l to be able to work in sump. 6. 4 Fit pump ( & ) and Test lines. *Pumps to be provided by the MUNICIPALITY . Bidders are advised to quote for all items as evaluation will be based on the total amount for all items quoted. The successful service provider will have to adhere to all safety precautions as they will be working with sewerage. All suitable service providers must have CIDB CE1 or Higher. For further technical enquiries please contact T Molewa at 014 762 1473 during working hours (07h30 16h00). 6 MBD PRICING SCHEDULE FIRM PRICES (PURCHASES) NOTE: ONLY FIRM PRICES WILL BE ACCEPTED. NON-FIRM PRICES (INCLUDING PRICES SUBJECT TO RATES OF EXCHANGE VARIATIONS) WILL NOT BE CONSIDERED Item QUANTITY DESCRIPTION PRICE 1.

10 6 Replace and fit new 110mm diameter pipe, 6m length stainless steel. 2. 32 Fit flanges on pipe work 3. 8 Bend and fit elbow on pipe work 4. 4 Replace and fit new non return valves (250mm length face-face, 110mm and provide adaptor). 5. 2 Clean and suck sewerage in sump 20000l to be able to work in sump. 6. 4 Fit pump ( & ) and Test lines. *Pumps to be provided by the MUNICIPALITY . 7. Sub-Total R 8. Vat 14% R 9. Grand Total R OFFER TO BE VALID FROM THE CLOSING DATE OF BID. Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination. Name of Bidder: .. Signature: .. Date: .. 7 NB: NON-COMPLETION OF THIS PAGE MAY RESULT IN DISQUALIFICATION OF BID. 2. Plant / Equipment Provide information on plant / equipment that you have available for this project. Attach details if the space provided is not enough.