Transcription of LOCAL CONVEYANCE REIMBURSEMENT POLICY …
1 LOCAL CONVEYANCE REIMBURSEMENT POLICY Effective Date : 1 May 2018 To establish guidelines for REIMBURSEMENT of CONVEYANCE expenses incurred by an employee for using Public Transportation/ own CONVEYANCE for official use. This POLICY is applicable to all Singapore employees of GIIS. 3 POLICY Should the employee be required to work for extended hours, they may claim the CONVEYANCE expense as per below chart: Type of Staff Monday - Friday Saturdays Academic Staff (inclusive of all academic staff from whom the official work hours are 9 pm Monday Friday) - After 6 pm - Before 7 am - Can claim to and fro Non-Academic Staff (inclusive of all staff from whom the work hours are 9 pm Monday Friday & 9 am 1 pm on Saturday) - After 8 pm - Before 7 am - After 4 pm Note : After or before office hours claim is to be reimbursed if the employee conducts official duties only.
2 (Approvers must verify the extra time after/before due office hours and the official purpose before approving any claims) Page 2 of 2 2. On any working day, the employee may be required to travel to locations other than their office of posting. In such cases, employees are allowed to claim REIMBURSEMENT for that purpose. 3. If you are required to come to office on a holiday / weekly off the journey from home to office and back may be claimed. 4. If you are temporarily posted (5 continuous days or more) to any other GIIS office other than the one that you normally report to then for that temporary posting period your office location is your new location.
3 5. All claims must have receipts attached. 6. Employees who use their own vehicle for business use will be reimbursed as follows: i. Four Wheelers S$ Per Km. ii. Two Wheelers - S$ Per Km. In case an employee uses public transport, the fares would be reimbursed at actual as per eligibility and other clauses mentioned in this POLICY . The recommended mode of public transport would be bus, MRT or Taxi. Procedure 1. As per POLICY , the company may provide tie ups with service providers such as Grab for more convenience to the employees. 2. Submission of the bills is through Online Expense claim. 3. LOCAL CONVEYANCE bills have to be submitted on a Monthly basis.
4 Approvers to ensure that claims are not entertained for a period of more than 30 days. 4. The claims have to be submitted by the 25th of every month. If the date happens to be a holiday, claims will have to be submitted by the previous working day. For example Claims for Expenses occurred in July 2017 will not be accepted if submitted after 25th August 2017.
