M - 1 POLLUTION CONTROL FINANCING …

1 Page 1 of 12 L:\ \17 \Apr 17\ M - 1 pollution control financing authority OF WARREN COUNTY MINUTES OF REGULAR MONTHLYMEETING March 20, 2017 Chairman James Cannon called the regular monthly meeting of the POLLUTION CONTROL FINANCING authority of Warren County to order at approximately 9:30 am. authority Members present: Bud Allen, Marc Pasquini (via phone conference), Joseph Pryor, Richard Mach (via phone conference) and James Cannon. ROLL CALL: Mr. Allen - Present Mr. Pasquini - Present (via phone conference) Mr. Pryor - Present Mr. Mach - Present (via phone conference) Mr. Cannon - Present Also present: James Williams, Director of Operations; Dan Olshefski, Chief Financial Officer; Brian Tipton, General Counsel; Jamie Banghart, Administrative Supervisor; Crystal Gild, Recording Secretary. The Pledge of Allegiance was led by Chairman Cannon. Mr. Cannon read the following statement: Adequate notice of this meeting of March 20, 2017 was given in accordance with the Open Public Meetings Act by forwarding a schedule of regular meetings of the POLLUTION CONTROL FINANCING authority of Warren County (PCFAWC) to the Warren County Clerk, the Warren County Board of Chosen Freeholders, the Express Times, and by posting a copy thereof on the bulletin board in the office of the PCFAWC.

2 Formal action may be taken by the PCFAWC at this meeting. Public participation is encouraged . MINUTES Mr. Cannon presented the regular monthly meeting minutes from February 27, 2017. Mr. Cannon questioned a statement made on page 52 of the minutes regarding two letters from the state stating that a Phase 1A was not necessary. Mr. Cannon also questioned page 52 of the minutes regarding Mr. Cannon not recalling Cornerstone letting the board know that a Phase 1A was required. After a brief discussion it was decided to amend paragraph 2 on page 52 of the minutes by removing words to read: Mr. Cannon and Mr. Pryor stated that the Phase 1A is only required if a Land Use Permit is required and paragraph 3 on page 52 as well to read: Mr. Beebe stated that he recalls addressing the board and notifying them that the Phase Phase 1A needed to be completed. Page 2 of 12 L:\ \17 \Apr 17\ Mr. Pryor noted that on page 29, paragraph 2 of the minutes that Harold in New Jersey Harold should be changed to Herald and read New Jersey Herald.

3 Mr. Pryor also noted that in the last sentence of the same paragraph The Express Times should be changed to read The Star Ledger Mr. Mach seconded Mr. Pryor s changes. Mr. Pryor stated that the first sentence in the first full paragraph on page 34 of the minutes should be changed to read: Mr. Pryor stated that there used to be a recycling incentive for individuals to recycle because residents were charged by the size of the container used for household garbage. Mr. Pryor noted that on page 38, paragraph 5 of the minutes the word himself is typed incorrectly and asked for the word to be corrected. Mr. Mach stated that the word under in paragraph 2 on page 30 of the minutes should actually read younger and asked for this correction to be made. Mr. Pryor made a motion to approve the revised regular monthly minutes of February 27, 2017 as presented, seconded by Mr.

4 Allen. ROLL CALL: Mr. Allen - Yes Mr. Pasquini - Yes Mr. Pryor - Yes Mr. Mach - Yes Mr. Cannon - Yes Mr. Cannon presented the executive session meeting minutes from February 27, 2017. Mr. Allen made a motion to approve the executive session minutes from February 27, 2017 as presented, seconded by Mr. Pryor. ROLL CALL: Mr. Allen - Yes Mr. Pasquini - Yes Mr. Pryor - Yes Mr. Mach - Yes Mr. Cannon - Yes CORRESPONDENCE Correspondence regarding D. Lovenberg will be discussed later in the meeting with Mr. Tipton. Mr. Cannon asked for the record to show that Warren County is the worst recycling county in the entire state of New Jersey . Page 3 of 12 L:\ \17 \Apr 17\ Mr. Cannon stated that there is a recycling breakfast coming up in the beginning of April that he will be attending. Mr. Cannon asked Mr. Williams to present the information regarding the correspondence received about the Tilcon meeting.

5 Mr. Williams stated that the Warren County Planning Board meeting will be next Monday, March 27, 2017 at 8pm. Mr. Cannon stated that the Planning Board meeting would have Tilcon s re-submitted application on the agenda and that he would like to have at least one representative from the PCFA at the meeting. PUBLIC COMMENTS (AGENDA ITEMS ONLY) None FINANCE (Dan Olshefski) Mr. Olshefski stated that there was a revision made to lines 1-3 of the February financial report. He stated the following: Current Year to Date Waste Volume is 15,590 not 8,232, Prior Year to Date Waste Volume is 13,910 not 7,429 and that the Increase is 1,680 ( ) not 803 ( ). Mr. Olshefski stated that due to not having contracts this year with two of the larger haulers that volumes and revenues will decrease throughout the year. Mr. Olshefski noted that the cover has decreased by 2,000 tons (26%) and that it is currently at 5,872 tons and last year at this time it was at 7,960 tons.

6 Mr. Olshefski stated that he thinks that the cover should be added to the financial report going forward (year to date only) as a separate line item and the board agreed. Mr. Olshefski stated that the receivables are in line with the 2016 receivables. Mr. Olshefski asked if the 12/31/2016 comparison is a good comparison. Mr. Williams stated that it is really not a good comparison. Mr. Olshefski suggested doing a prior month comparison going forward and Mr. Pryor stated that this would be a good idea. Mr. Olshefski stated that regarding the budget we are in line so far. He noted that there is good news regarding the leachate costs being down even more this year than they were last year. Mr. Olshefski stated that payments being made by customers via credit card is up to 46% and is almost 50/50 with cash and check. He noted that this is a good thing. Mr. Olshefski stated that he will keep an eye on the budgeted amount for the medical insurance because the retirement was not included in the 2017 medical insurance budget.

7 On a motion by Mr. Allen, seconded by Mr. Pryor, the following resolution was adopted by the POLLUTION CONTROL FINANCING authority of Warren County at a meeting held on March 20th, 2017. Page 4 of 12 L:\ \17 \Apr 17\ R E S O L U T I O N R-03-01-17 To Pay Bills March 20, 2017 WHEREAS, the POLLUTION CONTROL FINANCING authority of Warren County has been presented with invoices for services, supplies and other materials rendered to it or on its behalf; NOW, THEREFORE, be it resolved by the POLLUTION CONTROL FINANCING authority of Warren County that the following bills be paid: See Attached ROLL CALL: Mr. Allen - Yes Yes Mr. Pasquini - Yes Ye Mr. Pryor - Yes Yes Mr. Mach - Yes Yes Mr. Cannon - Yes Yes We hereby certify Resolution to Pay Bills in the amount of $277, to be a true copy of a resolution adopted by the POLLUTION CONTROL FINANCING authority of Warren County on the 20th day of March, 2017.

8 Crystal Gild James Williams Recording Secretary Director of Operations Page 5 of 12 L:\ \17 \Apr 17\ PERSONNEL Mr. Williams presented Agenda item A-2 regarding naming Patrick Jakub to be promoted from Apprentice Operator to Equipment Operator. Mr. Williams stated that the 2017 budget was approved to allow for the Equipment Operator positon to be filled for a wage of up to $20 per hour. Mr. Cannon asked if there was a range for the hourly rate of the position? Mr. Williams answered, no, and that he decided to give an hourly rate that was below the hourly rate of the current Equipment Operators. He noted that we should come up with hourly rate ranges for positions going forward and that the PCFA used to have pay ranges for all of the positions. Mr. Cannon agreed.

9 Mr. Cannon asked if having a position budgeted for $20 per hour and not paying that amount if there would be an issue? Mr. Pryor stated that the $20 per hour is for budgeting purposes only and Mr. Williams agreed. Mr. Williams stated that it is his recommendation to promote Patrik Jakub to Equipment Operator at a rate of $ per hour. With no objections Mr. Cannon called for a motion. On a motion by Mr. Mach, seconded by Mr. Pryor, for Patrik Jakub to be promoted from Apprentice Operator to Equipment Operator at a rate of $ per hour. ROLL CALL: Mr. Allen - Yes Yes Mr. Pasquini - Yes Ye Mr. Pryor - Yes Yes Mr. Mach - Yes Yes Mr. Cannon - Yes Yes PRESENTATIONS None. Mr. Cannon asked for an update regarding the leachate evaporator company. Mr. Williams stated that he had a conversation with the company last week and that the company is going to reach out to Elizabethtown Gas regarding the possibility of running a gas line down to the landfill.

10 Mr. Williams noted that this could create the opportunity for us to install a larger evaporator which would be good. Mr. Cannon asked if the evaporator company was going to be negotiating with Elizabethtown Gas on our behalf? Mr. Williams answered no, that they are just looking to see if Elizabethtown Gas would run a line to the landfill and that the company would be making a presentation to the board in the future. Mr. Cannon stated that Mr. Williams should contact Elizabethtown Gas directly and speak to them regarding the authority s interest in having a gas line ran to our property. Mr. Allen stated that he would Page 6 of 12 L:\ \17 \Apr 17\ provide Mr. Williams with contact information for Elizabethtown Gas and that he will pass on the information regarding the rebates as well. Mr. Williams expressed his appreciation and said that this would be a great start.