MANAGEMENT PLAN - tvetcolleges.co.za

1 NC (V) 2017 MANAGEMENT plan - Final Page 1 MANAGEMENT plan FOR ADMINISTRATION AND CONDUCT OF TECHNICAL & VOCATIONAL EDUCATION & TRAINING EXAMINATIONS NATIONAL CERTIFICATE (VOCATIONAL) QUALIFICATIONS 2017 NC (V) 2017 MANAGEMENT plan - Final Page 2 1. WRITTEN EXAMINATIONS: NQF LEVEL 2 -4 WRAP-UP PROCESS OF THE NOVEMBER 2016 EXAMINATIONS RESPONSIBILITY ACTIVITY LOCALITY FINAL DUE DATE DHET Release schedule of the 201611 results electronically Examination Centres 31 December 2016 Staff commence at TVET Colleges (1st Term) 09 January 2017 Examination Centres MANAGEMENT of outstanding (9) results: It is required that Examination Centres submit proof of evidence in all cases. Please take note that the (7) indicator on the schedule of results reflects an absent result and is NOT outstanding. All enquiries must be supported by a comprehensive report signed by the Campus Manager. When enquiring about outstanding marks the following requirements are mandatory: ICASS / ISAT Enquiry.

2 Copy of PoE inclusive of the Examination Centre Number, ID of candidate, name of subject, level, mark to be approved, all summarised in an Excel spreadsheet. External Assessment Enquiry: Seating plan of candidate (s) Attendance Register with signature of candidate (s) Copy of the script (s) with reference to L2 & L3 accompanied by the Examination Centre Number, ID of candidate, and name of subject, level, and mark to be approved summarised in an Excel spreadsheet. TVET Colleges to enrol candidates timeously for the supplementary examination starting on 15 February 2017. No enquiries wil be administered after 31 January 2017. DHET 16 31 January 2017 DHET Approve and release outstanding results on an Ad hoc basis to Examination Centres Examination Centres Examination Centres Closing date for application of re-marks and re-checks at examination centres. Examination Centres 30 January 2017 Examination Centres Closing date for application of re-marks and re-checks at the DHET.

3 DHET 03 February 2017 DHET Re-Marking Process Marking Centres 18 / 19 February 2017 DHET Capturing of re-marks and approval process DHET 27 February 2017 DHET Release results for re-marks and re-checks Examination Centres 03 March 2017 NC (V) 2017 MANAGEMENT plan - Final Page 3 THE 2017 SUPPLEMENTARY EXAMINATIONS RESPONSIBILITY ACTIVITY LOCALITY FINAL DUE DATE Staff commence at TVET Colleges (1st Term) Campusses 09 January Examination Centres Download entry forms from the DHET web site / Examination Centres Examination Centres Closing date for registration of candidates at Examination Centres DHET 18 January Examination Centres Submit Candidate Entries to the DHET DHET 20 January DHET Capture and Up-load Entries received from Examination Centres DHET 31 January DHET Examination Extracting / Printing / Packing Processes DHET 01 February DHET Dispatch admission letters and written mark sheets to examination centres Examination Centres 07 February DHET Examination in Session.

4 Examination Centres 15 February to 15 March DHET Marking process (staggered model) Marking Centres 25 February 10 March Exam Centres Submission of L2 and L3 written marks (txt and mark sheets) to the DHET DHET 28 March Closing of TVET Colleges 31 March Marking Centres Submission of L4 Marks (txt and mark sheets) to the DHET DHET 11 April DHET Upload L4 Marks DHET 13 April DHET QA approval process DHET 18 April Opening of TVET Colleges and commencement of classes (2nd Term) 18 April DHET Release schedules of results electronically Examination Centres 19 April DHET Dispatch statements of results Examination Centres 02 May Examination Centres Closing date for application of re-marks and re-checks at examination centres Examination Centres 02 May Examination Centres Closing date for application of re-marks and re-checks at the DHET. DHET 03 May DHET Re-Marking Process Marking Centres 06 07 May DHET Capturing of re-mark scores and approval process DHET 12 May DHET Release results for re-marks and re-checks Examination Centres 16 May Note: Candidates applying for the re-marking or re-checking of examination answer books for the 201611 cycle are not exempted from the onus of entering for the 201703 examination before the stipulated date in instances where the outcome of the 201611 re-mark or re-check process has not been published before the closing date for the examinations.

5 No LATE ENTRIES will be processed. There is no preliminary entry schedule process for the supplementary examination. The responsibility of submitting complete and accurate enrolment data lies with the examination centre. No amendment of marks will be allowed after the resulting process. NC (V) 2017 MANAGEMENT plan - Final Page 4 THE NOVEMBER 2017 EXAMINATIONS RESPONSIBILITY ACTIVITY LOCALITY FINAL DUE DATE Staff commence at TVET Colleges (1st Term) Campusses 09 January Examination Centres Download entry forms from the DHET website / Examination Centres Classes commence at TVET Colleges (1st Term) 16 January Closing of TVET Colleges 31 March Opening of TVET Colleges and commencement of classes (2nd Term) 18 April Examination Centres INTERNAL PRELIM PROCESS Closing date for registration of candidates at Examination Centres. It is mandatory that examination centres implement a verification process to print and correct its own prelims before submitting the txt file to the DHET.

6 No late entries will be allowed. Examination Centres 26 April Examination Centres Submit Candidate Entries to the DHET. Txt files to be submitted to the relevant data capturers to upload the files. Hard copies (entry forms) to be submitted to the relevant official in the NC (V) section. DCM (Academic) to sign off on prelims. DHET 03 May Examination Centres Submit the completed and signed Section C: State of Readiness of the Compliance Tool to the DHET. [This document is to be completed TWICE a year by EACH campus to indicate the Campus readiness for examinations which is inclusive of all Programmes at the Campus] DHET 09 May DHET Capture / Upload / Verify Entries received from Examination Centres DHET 09 June DHET PRELIMINARY ENTRY MANAGEMENT PROCESS E - Mail preliminary entry schedules to Examination Centres. Candidates are not allowed to write more than seven subjects in one examination sitting (Examination Instruction 1 of 2015) Examination Centres 12 June NC (V) 2017 MANAGEMENT plan - Final Page 5 RESPONSIBILITY ACTIVITY LOCALITY FINAL DUE DATE Examination Centres PRELIMINARY ENTRY MANAGEMENT PROCESS Examination Centres to make corrections on the Word document and submit to the relevant DHET Official in the NC (V) section.

7 DCM (Academic) to sign off on prelims. DHET 27 June Closing of TVET Colleges 28 June Opening of TVET Colleges (3rd Term) 17 July Classes commence at TVET Colleges (3rd Term) 24 July DHET Dispatch final entry schedule, admission letters and mark sheets (ICASS, ISAT and Written) to Examination Centres. Examination Centres 04 September Examination Centres Submit the completed and signed Section C: State of Readiness of the Compliance Tool to the DHET [This document is to be completed TWICE a year by EACH campus to indicate the Campus readiness for examinations which is inclusive of all Programmes at the Campus] DHET 11 September Examination Centres TVET Colleges to submit request for subject clashes and concession to the DHET for approval. No late submissions will be considered after 22 September DHET 22 September Examination Centres Examination Material Procurement Examination Centres take stock of all examination material / stationery and submit Audit and stock request to the relevant DHET Official.

8 DHET 26 September DHET Dispatch examination material / stationery to Examination Centres. Examination Centres 27 September-13 October Examination Centres Submit the completed and signed Section B: Exam Centre Audit of the Compliance Tool to the DHET. [This document is to be completed NCE a year by EACH campus to indicate the Campus readiness for examinations which is inclusive of all Programmes at the Campus] DHET 29 September Closing of TVET Colleges 29 September Opening of TVET Colleges and commencement of classes (4th Term) 09 October Examination Centres Submit all (L2 L4) completed ICASS and ISAT txt files and mark sheets to the DHET. DHET to verify the L2 and L3 candidates SBA marks. The DHET will block the results of candidates not in compliance with the requirements as per Exam Instruction 01 of 2015 and Memo 46 of 2015. DHET 24 October NC (V) 2017 MANAGEMENT plan - Final Page 6 RESPONSIBILITY ACTIVITY LOCALITY FINAL DUE DATE DHET Examination in Session: 24 31 October: (LO P2) 01 November 01 December (All Subjects) Examination Centres 24 October to 01 December DHET Marking process (staggered model) Marking Centres 04 November 12 December Examination Centres Submit L2 / L3 written (External Assessment) marks to the DHET via txt files and mark sheets.

9 DHET 08 December TVET College Close 08 December Marking Centres Submit L4 written (External Assessment) marks to the DHET via txt files and mark sheets. DHET 14 December DHET Final Marks Capturing Process DHET 15 December DHET Standardisation and QA approval processes DHET 28 December DHET Release schedule of results electronically Examination Centres 31 December Note: NO LATE ENTRIES WILL BE PROCESSED. NO AMENDMENT OF MARKS WILL BE ALLOWED AFTER THE RESULTING PROCESS.