Marine Toys for Tots Program

1 18251 Quantico Gateway Drive, Triangle, Virginia 22172 Phone: (703) 640-9433 Fax: (703) 649-2054 Marine Toys for Tots Program Standard Operating Procedures (SOP) for Local Toys for Tots Campaigns 2021 18251 Quantico Gateway Drive, Triangle, Virginia 22172 Phone: (703) 640-9433 Fax: (703) 649-2054 1 August 2021 Hello 2021 Toys for Tots Campaign Coordinators, Welcome to the 74th National Marine Corps Reserve Toys for Tots Campaign! From a single Marine Corps Reserve unit in 1947 helping children in Los Angeles, this is the 74th year that Marines and volunteers will give their time and energy to support less fortunate children.

2 I look forward to another great year supporting you and your volunteer s efforts bringing the joy of Christmas to millions of less fortunate children across all 50 states, the District of Columbia, Puerto Rico, Guam, and the Virgin Islands. This year, we move from the once in a lifetime pandemic to a Nation eager to reopen and get back to normal. Last year, throughout lockdowns and threat of illness for you, your Marines, and your volunteers, your adapted, overcame, and shattered previous records from previous campaigns by distributing over 20 million toys to million less fortunate children.

3 Many of you learned new and more efficient ways to collect and distribute toys. Use that knowledge to make this year s campaign even better! As our Nation s economy continues to improve, there will still be many families who will not realize this improvement immediately. There is still a great demand for our help, and we will meet that demand and accomplish the mission! I know that we are all ready to get back to life without social distancing, masks, etc. during the upcoming 2021 campaign; however, remain vigilant to practice healthy habits and follow federal/state/local regulations pertaining to COVID-19.

4 Please remember that the Marine Corps Reserve Toys for Tots Program is an official activity of the United States Marine Corps. Always be mindful of this and know that your demeanor and action as a Toys for Tots Coordinator, as well as the Marines and volunteers within your campaign, reflect on the Marine Corps. We must always treat everyone with dignity and respect regardless of their color, gender, race, religion, national origin, or sexual orientation. Our Core Values of Honor, Courage, and Commitment demand nothing less!

5 The Marine Toys for Tots Foundation, just as the Marine Corps, is a learning organization. We refine our processes to continue to get better and hopefully make your job easier. SOPs are written to provide structure and procedures that allow organizations to execute repeated tasks/missions with precision. An SOP, however, is only as good as an organization s knowledge of the procedures within it. Please read and understand this document in its entirety. If you do not read it and understand it, then how will you be able to follow it?

6 If you have ideas that you feel should be in the SOP, please let me know what they are. Without your input, this document will become stale and will not reflect reality on the ground at the campaign level. Many of you have worked with the Marine Toys for Tots Program for years and know what works and what does not. We want to hear your ideas! -2- Thank you for everything you will do this year. Whether you are a Marine who was assigned this position begrudgingly, or a veteran LCO coordinator with decades of experience, or someone in between, you will make a significant impact on the lives of many children this year.

7 Be proud of what you are doing. You are a direct reflection of our Nation and our Corps! Semper Fidelis, David Cooper Vice President, Operations 2020 SOP for Local TFT Campaigns | - i - STANDARD OPERATING PROCEDURES FOR LOCAL TOYS FOR TOTS CAMPAIGNS UTABLE OF CONTENTS CHAPTER I - PURPOSE .. 1 Overall Purpose of Standard Operating Procedures (SOP) .. 1 Coordinator Goals .. 1 Campaign Direction and Management .. 1 Campaign Support .. 1 SOP Improvement .. 3 CHAPTER II - Program ORGANIZATIONS AND RESPONSIBILITIES.

8 4 Headquarters, Marine Corps (HQMC) .. 4 Marine Forces Reserve (MARFORRES) .. 4 Marine Corps Reserve Units .. 4 Marine Toys for Tots Foundation (MTFTF).. 5 The Marine Corps League (MCL) .. 7 Local Community Organizations (LCO s) .. 8 CHAPTER III - DIRECTIVES FOR Marine TFT Program .. 9 Key documents .. 9 MCO Marine CORPS RESERVE TOYS FOR TOTS Program .. 9 ForO POLICY FOR THE CONDUCT OF THE ANNUAL Marine CORPS RESERVE TOYS FOR TOTS Program .. 9 memorandum of understanding Between Marine Forces Reserve and Marine Toys for Tots Foundation.

9 9 Standard Operating Procedures (SOP) for Local Toys for Tots Campaigns .. 9 Foundation 9 CHAPTER IV - Marine TOYS FOR TOTS FOUNDATION (MTFTF) PROGRAMS AND SUPPORT .. 11 Mission .. 11 Supplemental Toy Program .. 11 2020 SOP for Local TFT Campaigns | - ii - 12 Support/Promotional Material .. 13 Foundation Vendor Contacts .. 13 Combined Federal Campaign (CFC) .. 13 Direct Mail .. 13 Regional Accounting Specialist Administrative Reviews .. 14 CHAPTER V - Program OVERVIEW .. 15 Background.

10 15 Annual Local Toys for Tots Campaigns .. 15 Marine Forces Reserve (MARFORRES) .. 15 Roles of the Coordinator .. 16 Prohibitions .. 16 Important Documents .. 16 Coordinator Information .. 17 Fundraising .. 17 Fund Handling .. 17 Bank of America Purchase Card .. 18 Account Safeguards .. 18 Local Toy Drop Locations .. 18 Local Toy Donations .. 19 After Action 19 Communication .. 19 CHAPTER VI - GENERAL INSTRUCTIONS FOR TFT CAMPAIGNS .. 21 Area of Responsibility (AOR) .. 21 Locale.