MASTER CIRCULAR Master Circular No. 24 Transfer of Non ...

1 To Change the colour of the Background Click on the button white Bisque silver slate green cadet blue white azure OriginalMASTER CIRCULARM aster CIRCULAR No. 24 Transfer of Non-gazetted Railway instructions issued by the Railway Board from time to time on the subject oftransfer of non-gazetted Railway servants are contained in several letters. It hasnow been decided by the Railway Board, to issue a consolidated MASTER CIRCULAR , asbelow, incorporating all the instructions issued so far on the subject for theinformation and guidance of all Transfer means the movement of a Railway servant from one headquartersstation in which he is employed, to another such station, eitheri.

2 To take up the duties of a new post; orii. In consequence of a change of his headquarters.[Ref: Rule 103(51) Indian Railway Establishment Code Vol. I 1985]3. Transfer may be ordered either on a temporary basis or on a basis otherwisethan Wherever the Transfer of a Railway servant is temporary, the sameshould be mentioned in the Transfer Transfers otherwise than on temporary basis, are necessitated byadministrative requirements or occasioned by consideration of requests receivedfrom the Railway servants. Transfer is not a Transfer of a Railway servant, ordered as a result of his promotionshould be carried out by the employee as early as possible in his Whenever any curtailment in a cadre takes place and Railwayservants have to be transferred, as a general rule the junior mostemployees should be transferred first.

3 [Ref: Board's letter No. E(NG)66/TR2/20 dated ]ii. If there is closure of activity on a particular station on a Railwaylike closing down a shed or a particular establishmentnecessitating Transfer of Railway servants enmasse, the mattershould, be discussed with the Labour, to help in properarrangements being made for dealing with the human problemsthat might arise in such cases.[Ref: Board's letter No. E(NG)II/77/TR/21 dated 10 ] Railway servants holding sensitive posts and who come intocontact with public or/and contractors/suppliers etc., should betransferred out of their existing post/seat or station as the casemay be, after e very four Posts in the different departments, which have been identified assensitive posts for the purpose of periodical Transfer , are asfollows:A.

4 Accounts Department1. Staff passing Contractors/Firms Staff dealing with Claims/refund andwharfage/demurrage for general Cheque Staff dealing with pension/PF Staff dealing with passes/release of unpaid Staff dealing with post audit of paid vouchers and issueof Civil Engineering1. IOWs / PWTs in charge of Bill Material checking Clerks/Store Time Works Asstt. Superintendents/Superintendents in charge ofStores Staff dealing with transfers/ promotions/ loans andadvances and issue of Passes/ PTOs/ Leave accounts/local Draftsmen/ Estimators in Divisional Drawing Officechecking Contractors Commercial Department1.

5 Goods/ Parcel/ Luggage Enquiry/ Reservation/ Booking Ticket Collector/ TTEs/ Reservation/ Goods Staff dealing with wharfage/ demurrage Staff dealing with goods/ parcel/ handling/ Staff dealing with city booking/ Staff dealing with Sectional CMTs and Sectional Claims Electrical Department1. Stores Establishment Clerk/ Time Asstt. Superintendent/ Superintendent Stores inDivisional Asstt. Superintendent/ Superintendent Works inDivisional Air-conditioned coach in charge/ coach Foremen In charge of Mileage Clerk/ Shed Notice Staff dealing with tender/ contracts and Mechanical Department1. Store Bill Clerk/ Establishment Time Fuel Inspector/ Fuel Issuer/ Fuel clerk in Mileage Clerk/ Shed Notice Clerk in Staff dealing with tenders/c ontracts, purchases Medical Department1.

6 Pharmacists looking after the drug Staff in charge of kitchen Staff writing out sick/fit Personnel Department1. Bill Staff dealing with settlement cases/ Cadre section staff or staff dealing with recruitment/promotion/ Stores Department1. Tender Clerk/ Disposal Clerk/ Purchases Section Incharge (Head Clerk/ )/ Demand Clerk (dealing withoperation of rate contract).2. Asstt. Confidential Tender Clerk/ Tender OpeningClerk/ Sample Clerk/ Superintendent/ Section In charge (Head Clerk/ AS) Registration Clerkin Purchase General Receipt/ Inspection Supervisor In charge (Ward KeeperASKP/ DSKP) and Group "C" Staff working under them,Local Purchase Sale Section In charge (ASKP/ DLKP) and staff workingunder Scrap Yard/ Returned Store Section In charge (ASKP/DSKP) Ward Keeper and Group "C" staff working Staff in Purchase Section of EA/DRM or DCOS Public Relation DepartmentInspectors/ Staff dealing with revenue earning/ Operating Department1.

7 Station Station Masters/ Asstt. Station Masters not working asCabin Station Station Train Clerk dealing with package Stock Controller/ Coaching Controller in Control The Desks dealing with mileage bills/ operatingrestrictions, distribution of uniforms, traffic stores andcharge sheets /wagon allotment section dealingassistants in the office of Desks dealing with commodity section and storessection in the COPS's S & T Department1. 1. SIs/ TCIs in charge of 2. Bill Clerk/ Time Keeper/ Establishment 3. Store Clerk/ Store Issuer[Ref: Board's letters No. E(NG)II-78 TR/85 dated ,E(NG)II-78 TR/82 dated ;E(NG)I/80 TR2/28 dated ,E(NG)I/80/TR/28 dated ,E(NG)I/80/TR/28 dated (RBE 35/86),E(NG)I/80/TR/28 dated (RBE 256/87) and E(NG)I/87/TR/34/NFIR/JCM/DC dated (RBE 244/89)] For clerical staff working on sensitive posts/seats, rotationalshifting from desk to desk will meet the requirements of periodicaltransfer.

8 [Ref: Board's letter No. E(NG)II-78 TR/85 dated ] Transfers are ordered in certain cases at the instance of theVigilance Organisation/Special Police Establishment, to facilitate properenquiries being made etc. In order to ensure that there is noharassment and/or victimisation on this account, the DRM in respect ofDivisionally controlled staff and the CPO in respect of Headquarterscontrolled staff may hear representations of genuine grievance, if anymade, before a final decision is taken to effect the Transfer . Thisprocedure will not, however, apply to the cases of Transfer of officebearer(s) of the recognised Unions, who are governed by a separate setof orders.

9 [Ref: Board's letters No. E(NG)II/77/TR/112 dated ] As a measure of safeguard against possible malpractices in thetransfers, whenever the Transfer order of a Railway servant issued bythe competent authority on the basis of complaints, Vigilance/CBIenquiries etc., is proposed to be cancelled without the Railway servanthaving actually carried out the Transfer order or it is proposed to bringback the employee concerned to the original place of posting within oneyear, the competent authority should obtain the approval of the nexthigher authority, providing the full details of the case to the said higherauthority and the reasons which justify the change in the originaltransfer orders.

10 It should also be kept in view that a Railway servantundergoing penalty as a result of a vigilance case is not posted in anypost involving public dealings especially in areas prone to corruption.[Ref: Board's letter No. E(NG)I/80/TR/28 dated (RBE156/88)] Ticket checking staff, detected indulging in malpractices, should besent on inter-Divisional Transfer , as a matter of policy. They may betransferred to an adjoining Division on the same Railway. They may alsobe transferred to a Division on another Railway adjoining their parentRailway, if they make a request to that effect. The ticket checking staff,who have been so transferred out of the existing Division on complaintsof corruption and later exonerated or awarded a penalty of censureshould not be brought back to the parent Division, even if they sodesire.