MASTER CIRCULAR To Change the ... - Govt. Employees India

1 To Change the colour of the Background Click on the Button Below. MASTER CIRCULARM aster CIRCULAR No. 24 Transfer of non - gazetted Railway instructions issued by the Railway Board from time to time on the subject of transfer of non - gazetted Railway servants are contained in several letters. It has now been decided by theRailway Board, to issue a consolidated MASTER CIRCULAR , as below, incorporating all theinstructions issued so far on the subject for the information and guidance of all Transfer means the movement of a Railway servant from one headquarters station in whichhe is employed, to another such station, eitheri. To take up the duties of a new post; orii. In consequence of a Change of his headquarters.[Ref: Rule 103(51) Indian Railway Establishment Code Vol. I 1985]3. Transfer may be ordered either on a temporary basis or on a basis otherwise than Wherever the transfer of a Railway servant is temporary, the same should bementioned in the transfer Transfers otherwise than on temporary basis, are necessitated by administrativerequirements or occasioned by consideration of requests received from the Railway is not a Transfer of a Railway servant, ordered as a result of his promotion should becarried out by the employee as early as possible in his own Whenever any curtailment in a cadre takes place and Railway servants have tobe transferred, as a general rule the junior most Employees should betransferred first.

2 [Ref: Board's letter No. E(NG)66/TR2/20 dated ]ii. If there is closure of activity on a particular station on a Railway like closingdown a shed or a particular establishment necessitating transfer of Railwayservants enmasse, the matter should, be discussed with the Labour, to help inproper arrangements being made for dealing with the human problems thatmight arise in such cases.[Ref: Board's letter No. E(NG)II/77/TR/21 dated 10 ] Railway servants holding sensitive posts and who come into contact with publicor/and contractors/suppliers etc., should be transferred out of their existingpost/seat or station as the case may be, after e very four Posts in the different departments, which have been identified as sensitiveposts for the purpose of periodical transfer, are as follows:A. Accounts Department1. Staff passing Contractors/Firms Staff dealing with Claims/refund and wharfage/demurrage forgeneral Cheque Staff dealing with pension/PF Staff dealing with passes/release of unpaid Staff dealing with post audit of paid vouchers and issue Civil Engineering1.

3 IOWs / PWTs in charge of Bill Material checking Clerks/Store Time Works Asstt. Superintendents/Superintendents in charge of Staff dealing with transfers/ promotions/ loans and advances andissue of Passes/ PTOs/ Leave accounts/ local Draftsmen/ Estimators in Divisional Drawing Office checkingContractors Commercial Department1. Goods/ Parcel/ Luggage Enquiry/ Reservation/ Booking Ticket Collector/ TTEs/ Reservation/ Goods Staff dealing with wharfage/ demurrage Staff dealing with goods/ parcel/ handling/ catering Staff dealing with city booking/ Staff dealing with Sectional CMTs and Sectional Claims Electrical Department1. Stores Establishment Clerk/ Time Asstt. Superintendent/ Superintendent Stores in Divisional Asstt. Superintendent/ Superintendent Works in Divisional Air-conditioned coach in charge/ coach Foremen In charge of Mileage Clerk/ Shed Notice Staff dealing with tender/ contracts and purchasing Mechanical Department1.

4 Store Bill Clerk/ Establishment Time Fuel Inspector/ Fuel Issuer/ Fuel clerk in Mileage Clerk/ Shed Notice Clerk in Staff dealing with tenders/c ontracts, purchases of Medical Department1. Pharmacists looking after the drug Staff in charge of kitchen Staff writing out sick/fit Personnel Department1. Bill Staff dealing with settlement cases/ Cadre section staff or staff dealing with recruitment/ Stores Department1. Tender Clerk/ Disposal Clerk/ Purchases Section In charge (HeadClerk/ )/ Demand Clerk (dealing with operation of rate contract).2. Asstt. Confidential Tender Clerk/ Tender Opening Clerk/ SampleClerk/ Superintendent/ Section In charge (Head Clerk/ AS) Registration Clerk in PurchaseGeneral Receipt/ Inspection Supervisor In charge (Ward Keeper ASKP/DSKP) and Group "C" Staff working under them, Local Sale Section In charge (ASKP/ DLKP) and staff working under Scrap Yard/ Returned Store Section In charge (ASKP/ DSKP) WardKeeper and Group "C" staff working under Staff in Purchase Section of EA/DRM or DCOS of Public Relation DepartmentInspectors/ Staff dealing with revenue earning/ Commercial Operating Department1.

5 Station Station Masters/ Asstt. Station Masters not working as Cabin Station Train Clerk dealing with package Stock Controller/ Coaching Controller in Control The Desks dealing with mileage bills/ operating restrictions,distribution of uniforms, traffic stores and charge sheets /wagonallotment section dealing assistants in the office of Desks dealing with commodity section and stores section in theCOPS's S & T Department1. 1. SIs/ TCIs in charge of 2. Bill Clerk/ Time Keeper/ Establishment 3. Store Clerk/ Store Issuer[Ref: Board's letters No. E(NG)II-78 TR/85 dated ,E(NG)II-78 TR/82 dated ;E(NG)I/80 TR2/28 dated ,E(NG)I/80/TR/28 dated ,E(NG)I/80/TR/28 dated (RBE 35/86),E(NG)I/80/TR/28 dated (RBE 256/87) and E(NG)I/87/TR/34/NFIR/JCM/DC dated (RBE 244/89)] For clerical staff working on sensitive posts/seats, rotational shifting from deskto desk will meet the requirements of periodical transfer.

6 [Ref: Board's letter No. E(NG)II-78 TR/85 dated ] Transfers are ordered in certain cases at the instance of the VigilanceOrganisation/Special Police Establishment, to facilitate proper enquiries being madeetc. In order to ensure that there is no harassment and/or victimisation on thisaccount, the DRM in respect of Divisionally controlled staff and the CPO in respect ofHeadquarters controlled staff may hear representations of genuine grievance, if anymade, before a final decision is taken to effect the transfer. This procedure will not,however, apply to the cases of transfer of office bearer(s) of the recognised Unions,who are governed by a separate set of orders.[Ref: Board's letters No. E(NG)II/77/TR/112 dated and ] As a measure of safeguard against possible malpractices in the transfers,whenever the transfer order of a Railway servant issued by the competent authorityon the basis of complaints, Vigilance/CBI enquiries etc.

7 , is proposed to be cancelledwithout the Railway servant having actually carried out the transfer order or it isproposed to bring back the employee concerned to the original place of posting withinone year, the competent authority should obtain the approval of the next higherauthority, providing the full details of the case to the said higher authority and thereasons which justify the Change in the original transfer orders. It should also be keptin view that a Railway servant undergoing penalty as a result of a vigilance case isnot posted in any post involving public dealings especially in areas prone tocorruption.[Ref: Board's letter No. E(NG)I/80/TR/28 dated (RBE 156/88)] Ticket checking staff, detected indulging in malpractices, should be sent on inter-Divisional transfer, as a matter of policy. They may be transferred to an adjoiningDivision on the same Railway.

8 They may also be transferred to a Division on anotherRailway adjoining their parent Railway, if they make a request to that effect. Theticket checking staff, who have been so transferred out of the existing Division oncomplaints of corruption and later exonerated or awarded a penalty of censureshould not be brought back to the parent Division, even if they so desire.[Ref: Board's letter No. E(NG)I/80/TR/28 dated (RBE 35/86)] may, however, personally review cases of inter-Divisional transfers of TicketChecking Staff orders on suspicion of malpractices if after proper enquiry, the staffsare fully exonerated. The review will be done personally by the GMs and the powersin this regard should not be delegated to any other authority. Where the transfer hasbeen ordered at the instance of the Board, a reference to the Board is necessary.[Ref: Board's letter No.]

9 E(NG)I/80/TR/28 dated (RBE 102/89)] Transfer of Railway servants from one unit of seniority to another unit ofseniority on administrative grounds except on promotion/due to shrinkage ofcadre/legal requirements etc., should be ordered rarely and in public interest only in cases where the conduct of an employee is under investigation or where in theinterests of the Administration it is considered that the Railway servant should bekept at another station. In such cases of transfer, the Railway servants so transferredare given protection of seniority, causing hardship to the staff awaiting promotion inthe unit to which they have been transferred. Therefore, such transfers should beordered only when absolutely inescapable. Where an enquiry is pending against theRailway servant, the same should be processed expeditiously and the matter finalisedas early as possible, so that the Railway servant may be transferred back to hisoriginal unit of seniority.

10 [Ref: Board's letter No. E(NG)I/68/SR6/28 dated ]5. Transfer on the basis of requests:Transfer of Railway servants on consideration of their requests within the same unitof seniority does not entail loss of seniority to the Railway servants concerned. Therequests are normally based on family convenience or educational facilities, etc. Suchrequests should be registered as per the practice already prevalent and there are unpopular stations from which the Railway servants have soughttransfer, it should be ensured that such stations are manned to the authorisedstrength by prescribing a minimum period of service at such stations as a prerequisiteto transfer to popular station by registration.[Ref: Board's letter No. E(NG)II-71 TR/14 dated ] Where the requests involve transfer to a different unit of seniority/ anotherDivision on the same Railway/another Railway, transfer should be ordered afterclearance from all sources and acceptance by the new unit.