Microsoft Dynamics GP Payables Management

1 Microsoft Dynamics GPPayablesManagementCopyrightCopyright 2012 Microsoft . All rights of liabilityThis document is provided as-is . Information and views expressed in this document, including URL and other Internet Web site references, may change without notice. You bear the risk of using examples depicted herein are provided for illustration only and are fictitious. No real association or connection is intended or should be propertyThis document does not provide you with any legal rights to any intellectual property in any Microsoft may copy and use this document for your internal, reference , Microsoft Dynamics , Outlook, SharePoint, SQL Server, and Excel are trademarks of the Microsoft group of companies.

2 FairCom and c-tree Plus are trademarks of FairCom Corporation and are registered in the United States and other other trademarks are property of their respective disclaimerMicrosoft Corporation disclaims any warranty regarding the sample code contained in this documentation, including the warranties of merchantability and fitness for a particular agreementUse of this product is covered by a license agreement provided with the software product. If you have any questions, please call the Microsoft Dynamics GP Customer Assistance Department at 800-456-0025 (in the or Canada) or + dateNovember 2012 Payables s in this 2 Symbols and conventions.

3 3 Resources available from the Help 3 Send us your documentation comments .. 5 Part 1: Setup and 1: Payables Management you set up Payables 9 Overview of 1099 tracking options .. 9 Aging periods .. 10 Apply options .. 10 Default entries .. 11 Passwords .. 11 Additional Payables options .. 12 Setting up Payables preferences and default entries ..13 Setting up Payables Management options .. 14 Chapter 2: Vendor 17 Setting up vendor 18 Setting up vendor class default posting accounts .. 19 Entering vendor class Intrastat statistics .. 20 Chapter 3: Vendor status .. 23 Vendor approval workflow .. 24 Adding vendor 24 Setting up vendor default posting accounts.

4 27 Setting up e-mail options for a vendor .. 29 Setting up e-mail options for a group of vendors .. 31 Setting up vendor withholding options .. 32 Address IDs and 33 Entering vendor addresses .. 33 Setting up 1099 information .. 34 Entering vendor Intrastat statistics .. 35 Chapter 4: Beginning balances and vendor beginning balances .. 37 Entering vendor credit summary history .. 39 Entering vendor period summary history .. 40 Entering vendor yearly summary history .. 41iiPAYABLES MANAGEMENTCONTENTSC hapter 5: Vendor or removing a vendor 43 Inactivating a vendor 43 Modifying a vendor card .. 44 Deleting a vendor card .. 45 Deleting a vendor class.

5 45 Deleting a vendor address .. 46 Part 2: 6: Multicurrency rate and document date .. 49 Multicurrency account 49 Chapter 7: Batches and a batch .. 51 Payables batch approval workflow .. 52 Modifying or deleting a 53 Posting a batch .. 53 Posting batches by series .. 55 Chapter 8: entry overview .. 57 Apply options .. 58 Entering an individual invoice .. 58 Entering invoices in a 60 Entering credit memos or 61 Entering finance or miscellaneous charges .. 62 Transaction distributions .. 63 Distributing transaction 64 Distributing additional taxes and writeoff amounts ..65 Deleting 65 Distributing tax amounts .. 66 Withholding reports.

6 67 Entering Intrastat trade statistics .. 68 Chapter 9: Transaction or deleting an unposted 71 Deleting an unposted printed transaction .. 72 Placing or removing a transaction 72 Transaction voids 73 Voiding historical 74 Voiding open transactions .. 75 Editing 1099 transactions .. 76 Chapter 10: overview .. 79 Entering and paying an invoice .. 81 Payables MANAGEMENTiiiCONTENTSP aying individual invoices by 82 Entering manual prepayments .. 83 Entering computer check 84 Entering manual payments .. 85 Modifying individual checks .. 86 Modifying multiple checks in a 87 Check selections 88 Expired discounts and selecting checks for a computer check run.

7 90 Selecting checks for a computer check run .. 91 Selecting checks for purchase order distributions for individual checks in a purchasing prepayment batch .. 93 Modifying multiple checks in a purchasing prepayment batch .. 94 Computer checks posting options .. 94 Printing computer checks as part of a check run .. 95 Printing individual computer 97 Reprinting remittance forms or check stubs .. 99 Correcting or deleting unposted payments .. 100 Chapter 11: Scheduled payments overview .. 101 Creating payment schedules .. 102 Viewing amortization schedules .. 103 Posting Payables scheduled payments .. 104 Deleting unposted payment 105 Editing posted payment schedules.

8 105 Voiding posted payment schedules .. 105 Chapter 12: 107 How the apply posting date updates General Ledger .. 108 Auto-applying 108 Applying a specific transaction .. 110 Applying a specific amount .. 111 Unapplying 111 Chapter 13: Customer/vendor up customer/vendor consolidations .. 113 Creating customer/vendor 115 Auto-creating customers or 115 Consolidating customer and vendor documents .. 116 Using the cross-module 117 Chapter 14: Multicurrency unapplied credits and auto-applying .. 119 Currency selections and 119 Posted multicurrency transactions .. 120 Multicurrency transactions applied to manual 120 How currency amounts are displayed in the scrolling 121ivPAYABLES MANAGEMENTCONTENTSR ealized gains and 121 Multicurrency rounding during posting.

9 122 Multicurrency auto-applying .. 122 Multicurrency unapplying .. 122 Posted multicurrency payment amounts applying 122 Applying posted multicurrency payment amounts .. 124 Part 3: Inquiries and 15: inquiries .. 127 Reporting currency .. 127 Viewing vendor 128 Viewing vendor purchasing information .. 129 Viewing vendor period activity .. 129 Viewing vendor yearly 130 Viewing Payables summary information .. 131 Viewing Payables transaction detail information ..132 Viewing vendor transaction information .. 133 Viewing Payables documents as they originally were 133 Viewing Payables payment entries .. 134 Viewing Payables applied amounts.

10 135 Chapter 16: Management standard report summary .. 137 Specifying a Payables Management report option .. 139 Microsoft SQL Server Reporting Services reports for Payables Management .. 140 Part 4: Utilities and 17: Payables 143 Deleting a group of vendor cards .. 145 Modifying 1099 information for a range of vendors and transactions .. 146 History removal 147 Removing transaction history .. 148 Removing distribution 148 Removing period history .. 149 Removing journal history .. 150 Removing Intrastat 151 Removing tax history .. 152 Chapter 18: 1096 or 1099 155 Year-end closing overview .. 157 Using year-end procedures checklists.