Microsoft Word for Beginners

1 Microsoft Word for Beginners Microsoft Word for Beginners hours Updated: 05/21/2018 This is a basic computer workshop. Microsoft Word is a word processing program. We use it to create documents such as letters and reports. In this workshop, we will learn the parts of the window; create and format documents. Navigating with the Keyboard .. 1 Navigating with the Mouse .. 2 Zoom Slider .. 2 Common Shortcut Keys .. 3 Saving .. 5 Closing a Document .. 6 Undo, Redo and Repeat .. 6 Cut, Copy and Paste .. 7 Format Font .. 8 Formatting Paragraphs .. 10 Spelling and Grammar .. 13 Pandora Rose Cowart Education/Training Specialist UF Health IT Training C3 013 Communicore (352) 273 5051 PO Box 100152 Gainesville, FL 32610 0152 Page 1 Navigating with the Keyboard Horizontal Arrow Keys The (left arrow) on the keyboard will move your cursor left one character and the (right arrow) on the keyboard will move your cursor right one character.

2 If you hold down the SHIFT key while moving or you will select text as you move. If you hold down the CTRL (control) key while moving or you will move word by word. If you hold down the SHIFT and CTRL key while moving or you will select word by word. Vertical Arrow Keys The (up arrow) and the (down arrow) on the keyboard move your cursor up and down respectively, line by line. If you hold down the SHIFT key while moving or you will select text as you move. If you hold down the CTRL (control) key while moving or you will move paragraph by paragraph. (Every Enter ( ) is considered a paragraph). If you hold down the SHIFT and CTRL key while moving or you will select paragraph by paragraph.

3 Home Key The HOME key takes to you the beginning of the current line. If you hold down the SHIFT key when you press the HOME key you will select text from where the cursor is blinking to the beginning of the line. If you hold down the CTRL (control) key when you press the HOME key you will move to the beginning of the document. If you hold down the SHIFT and CTRL key when you press the HOME key you will select from where the cursor is blinking to the beginning of the document. End Key The END key takes you to the end of the line. If you hold down the SHIFT key when you press the END key you will select text from where the cursor is blinking to the end of the line. If you hold down the CTRL key when you press the END key you will move to the end of the document.

4 If you hold down the SHIFT and CTRL key when you press the END key you will select from where the cursor is blinking to the end of the document. Backspace and Delete The Backspace key erases text backwards, from right to left, backing over the text. The Delete key erases text forwards from left to right erasing text after the cursor. Delete is more universally used throughout windows to remove objects such as images, table cell contents, and files. Backspace is used fundamentally for text only. If you hold down the CTRL key when you press Backspace or Delete, it will erase word by word. Page 2 Navigating with the Mouse Scroll Wheel On most computer mice you will find a middle scroll wheel.

5 When your mouse is hovering over the ribbon at the top of the window, Word will scroll through the different tabs. When your mouse is hovering over the document, it will scroll through the pages. As with the Scroll Bar, this will only move the pages, not the cursor. If you hold down the CTRL key while using the scroll wheel, Word will zoom in and out. Clicking Inside Text Click once (Single Click) Word will move the cursor to where you clicked. If you hold the SHIFT key when you click, it will select the text from where the cursor was blinking to where you clicked. If you hold the CTRL key when you click, it will select the sentence you clicked on. This will not work if there is a current selection .

6 Once a selection is made, you can use the CTRL key to add to the selection . Click twice (Double click) it will select the word. Click three times (Triple click) it will select the paragraph. Click and Drag (don t let go of the mouse) it will select text, from where you first clicked to where you let go of the mouse button. Click and Drag a selection , will move the text to where you let go. Clicking Outside Text If you move your mouse out into the left margin so that the mouse cursor turns into a white arrow that points back at the text and you: click once (Single Click) it will select the line click twice (Double click) it will select the paragraph click three times (Triple Click) it will select the whole document (Same Ctrl A) Zoom Slider In the bottom right hand corner of your window you will find the Zoom Slider.

7 The plus will zoom in and make the document appear larger; the minus will zoom out and make the document appear smaller. You can use the box in the middle of the zoom bar to make adjustments. If you click on the percentage shown, Word will open the Zoom window. This can also be opened from the View tab. The zoom can be set between 10% and 500%. Use the Ctrl key and the scroll wheel at the same time to zoom in and out. Page 3 Common Shortcut Keys Clipboard: Cut, Copy and Paste Ctrl X Ctrl C Ctrl V Cut Copy Paste X=> Scissors C=> Copy V=> Editing Insert character These characters are also right next to each other on your keyboard. File Management Open Document ..Ctrl O Close Document.

8 Ctrl W or Ctrl F4 Save Document ..Ctrl S Save ..F12 Print Preview/Print ..Ctrl P Resizing Font Increase Font Size ..Shift Ctrl > Decrease Font Size ..Shift Ctrl < Increase Font Point ..Ctrl [ Decrease Font Point ..Ctrl ] Formatting Text Bold ..Ctrl B Italicize ..Ctrl I Underline ..Ctrl U Double Underline ..Shift Ctrl D Subscript ..Ctrl = Superscript ..Shift Ctrl = Small Caps ..Shift Ctrl K All Caps ..Shift Ctrl A Alignments Left Align ..Ctrl L Justify Align ..Ctrl J Center Align ..Ctrl E Right Align ..Ctrl R Indents Increase Indent ..Ctrl M Decrease Indent ..Shift Ctrl M Increase Hanging Indent ..Ctrl T Decrease Hanging Indent.

9 Shift Ctrl T Line Spacing Single Space ..Ctrl 1 Spacing ..Ctrl 5 Double Space ..Ctrl 2 Paragraph Reset Paragraph ..Ctrl Q r F ont Page 4 Alphabetical List Ctrl A Select All Shift Ctrl A All Caps Ctrl B Bold Shift Ctrl B Bold Ctrl C Copy Shift Ctrl C Copy Format Ctrl D Font Dialog Shift Ctrl D Double Underline Ctrl E Center Shift Ctrl E Track Changes Ctrl F Open Navigation Pane (find) Ctrl G Go to Shift Ctrl G Word Count Ctrl H Replace Ctrl I Italicize Shift Ctrl I Italicize Ctrl J Full Justify Shift Ctrl J Distribute letters evenly Ctrl K Hyperlink Shift Ctrl K Small Caps Ctrl L Left Align Shift Ctrl L Bullet Ctrl M Increase Indent Shift Ctrl M Decrease Indent Ctrl N New Document Shift Ctrl N Normal Style Ctrl O Open Document Shift Ctrl O Open Research Pane Ctrl P Backstage Print Options Shift Ctrl P Font Window Ctrl Q Reset Paragraph Shift Ctrl Q Set font to Symbol Ctrl R Right Align Ctrl S Save Ctrl T Increase Hanging Indent Shift Ctrl T Decrease Hanging Indent Ctrl U Underline Ctrl V Paste Shift Ctrl

10 V Paste Format Ctrl W Close Document Shift Ctrl W Word Underline (no spaces) Ctrl X Cut Ctrl Y Redo Ctrl Z Undo Page 5 Saving In order to keep a document you have created in Word, you need to save it. If you have already saved the file, such that it has a name and a location, the Save feature will keep any changes that made since the document was opened. To save a file: From the File tab, choose Save Click on the Save button on the Quick Access Toolbar () Use the shortcut key Ctrl S. Save As If you want to save your file with a different name and/or location, click on the File tab, choose Save or press the function key F12. If you have never saved this document before, any method you choose to save will activate the Save As dialog box.