MILSTRIP MILSTRAP Desk Guide - Naval Forms Online

1 NAVSUP P-409 - MILSTRIP / MILSTRAP desk GuideNaval NAVSUPS upply Systems Publication 409 COG I Stock Revised 06/98 0530-LP-011-2240 MILSTRIPMILSTRAPDesk GuideNAVSUP P-409 - MILSTRIP / MILSTRAP desk GuideCOG 0I STOCK NO. 0530-LP-011-2240 MILSTRIP /MILSTRAPDESK GUIDENAVSUP Publication 409 NAVY DEPARTMENTNAVAL SUPPLY SYSTEMS COMMAND5450 Carlisle Pike, Box 2050 Mechanicsburg, PA 17055-07919 June 1998 The Military Standard Requisitioning and Issue Procedures ( MILSTRIP ) prescribesstandard data elements, codes and formats for requisitioning and issuing material fromsupply. The Military Standard Transaction Reporting and Accounting Procedures( MILSTRAP ) provides uniform codes and formats used in transmitting receipt, issue andadjustment data between inventory managers and stock points in support of supply andfinancial desk Guide provides a handy reference to MILSTRIP / MILSTRAP and current MILSTRIP / MILSTRAP procedures are found in NAVSUP Pub485, Naval Supply MILSTRIP / MILSTRAP desk Guide is written and maintained by the NavalInventory Control Point Mechanicsburg.

2 Inquiries and recommendations towards theimprovement and/or correction of NAVSUP Pub 409 should be forwarded to thefollowing Inventory Control Point MechanicsburgATTN: NAVICP MECH Carlisle PikeMechanicsburg PA 17055-0788M. E. FINLEYCAPT, SC, USND eputy CommanderNaval Supply Systems CommandNAVSUP P-409 - MILSTRIP / MILSTRAP desk GuideTABLE OF CONTENTSP erpetual Julian Date Year Julian Date A - MILSTRIPD ocument Identifiers:"A" "B" Series Document "F" and Status Codes:Used with A Series with FT Series of Field:Distribution Codes used with Service Code Codes used with Service Code Codes used with Service Code Codes used with Service Code Codes used with Service Code Distribution Codes used with Service Code Delivery Hold of Shipment P-409 - MILSTRIP / MILSTRAP desk GuideTABLE OF CONTENTS - CONTINUEDP recious Metals Authority B - MILSTRAPD ocument Identifiers, "D" Condition of Physical Inventory/Transaction Codes:Receipt Related Inventory Advice Codes (Logistics Asset Support Estimate).

3 84 Special Program Requirement Status P-409 - MILSTRIP / MILSTRAP desk GuideJULIAN DATE CALENDARPERPETUALDayJanFebMarAprMayJuneJ ulyAugSepOctNovDecDay1001032060091121152 1822132442743053351200203306109212215318 3214245275306336230030340620931231541842 1524627630733734004035063094124155185216 2472773083384500503606409512515618621724 8278309339560060370650961261571872182492 7931034067007038066097127158188219250280 3113417800803906709812815918922025128131 2342890090400680991291601902212522823133 4391001004106910013016119122225328331434 4101101104207010113116219222325428431534 5111201204307110213216319322425528531634 6121301304407210313316419422525628631734 7131401404507310413416519522625728731834 8141501504607410513516619622725828831934 9151601604707510613616719722825928932035 0161701704807610713716819822926029032135 1171801804907710813816919923026129132235 2181901905007810913917020023126229232335 3192002005107911014017120123226329332435 4202102105208011114117220223326429432535 5212202205308111214217320323426529532635 6222302305408211314317420423526629632735 7232402405508311414417520523626729732835 8242502505608411514517620623726829832935 9252602605708511614617720723826929933036 0262702705808611714717820823927030033136 1272802805908711814817920924027130133236 2282902908811914918021024127230233336329 3003008912015018121124227330333436430310 3109015121224330436531 FOR LEAP YEAR USE REVERSE SIDE1 NAVSUP P-409 - MILSTRIP / MILSTRAP desk GuideJULIAN DATE CALENDARFOR LEAP YEARS ONLYDayJanFebMarAprMayJuneJulyAugSepOctN ovDecDay10010320610921221531832142452753 0633612002033062093123154184215246276307 3372300303406309412415518521624727730833 8340040350640941251561862172482783093394 5005036065096126157187218249279310340560 0603706609712715818821925028031134167007 0380670981281591892202512813123427800803 9068099129160190221252282313343890090400 6910013016119122225328331434491001004107 0101131162192223254284315345101101104207 1102132163193224255285316346111201204307 2103133164194225256286317347121301304407 3104134165195226257287318348131401404507 4105135166196227258288319349141501504607 5106136167197228259289320350151601604707 6107137168198229260290321351161701704807 7108138169199230261291322352171801804907 8109139170200231262292323353181901905007 9110140171201232263293324354192002005108 0111141172202233264294325355202102105208 1112142173203234265295326356212202205308 2113143174204235266296327357222302305408 3114144175205236267297328358232402405508 4115145176206237268298329359242502505608 5116146177207238269299330360252602605708 6117147178208239270300331361262702705808 7118148179209240271301332362272802805908 8119149180210241272302333363282902906008 9120150181211242273303334364293003009012 1151182212243274304335365303103109115221 324430536631 USE IN 1992, 1996, P-409 - MILSTRIP / MILSTRAP desk GuidePART A - MILSTRIPDOCUMENT IDENTIFIER (RECORD POSITIONS 1-3)The document identifier is a three-digit code which indicates the purpose and use ofthe document ( , requisition, referral, follow-up, status, etc.)

4 The document identifieris a mandatory entry on each MILSTRIP document."A" SERIES DOCUMENT IDENTIFIERSCodeDocument titleExplanationAB1 Direct DeliveryNoticeTo requisitioner (cc 30-35)AB2 Direct DeliveryNoticeTo supplementary address (cc 45- 50)AB3 Direct DeliveryNoticeTo cc 54AB8 Direct DeliveryNoticeTo DAAS from service/agency for distribution by DAAS ofDirect Delivery Notice, DI s AB1, AB2, AB3 under MILSTRIP status distribution rulesACJC ancellationDisposal release cancellation from ICP to storage activityACMC ancellationFrom ICP to procurement activity. Results from receipt ofmass/universal cancellation ICP to procurement activity. Cancellation for indicatedquantity of the item listed on the procurement instrument orprocurement document designated by the number in cc requisitioner (cc 30-35)AC2 CancellationBy supplementary addressee (cc 45-50)AC3 CancellationBy cc 54AC4 CancellationBy cc 55 (for intra-service use only)AC5 CancellationBy cc 56 (for intra-service use only)AC6 CancellationFrom ICP/IMM to storage activity or reporting activityAC7 CancellationFrom ICP/IMM to storage activity.

5 Results from receipt ofmass/universal cancellation Notice ofAvailabilityExport release required. To designated CountryRepresentative/Freight Forwarder. Will accompany the FMSnotice of availability initial detail Notice ofAvailabilityInitial key document. To designated CountryRepresentative/Freight Forwarder. Will accompany the FMSnotice of availability initial detail P-409 - MILSTRIP / MILSTRAP desk Guide "A" SERIES DOCUMENT IDENTIFIERS (CONT)CodeDocument titleExplanationAD2 FMS Notice ofAvailabilityInitial detail document. To designated CountryRepresentative/Freight Forwarder. Will accompany the FMSnotice of availability initial key Notice ofAvailabilityDelay key document. To designated CountryRepresentative/Freight Forwarder.

6 Will accompany theFMS notice of availability delay detail Notice ofAvailabilityDelay detail document. To designated CountryRepresentative/Freight Forwarder. Will accompany theFMS notice of availability delay key Notice ofAvailabilityReply document. To the activity originating the notice StatusFor service prepared FMS and Grant Aid requisitions withNSN/NATO stock StatusFor service prepared FMS and Grant Aid requisitions withpart StatusFor service prepared FMS and Grant Aid requisitions StatusFor service prepared FMS and Grant Aid requisitions withexception SupplyStatusFrom storage activity to ICPAE1 Supply StatusTo requisitioner (cc 30-35) in requisition. To Grant Aidcountry status recipient from ILCO/monitoring StatusTo supplementary address (cc 45-50) in requisition.

7 ToFMS country status recipient from ILCO/monitoring StatusTo cc 54 in requisition. Also used from supply sourceto ILCO/monitoring activity on FMS and Grant StatusTo cc 55 (for intra-service use only)AE5 Supply StatusTo cc 56 (for intra-service use only)AE6 Supply StatusTo ICP/IMM from storage or reporting activity in response toDI AF6, AC6, A4_ with distribution code 2, or A5_ when a DIAR_ or AS6 does not StatusTo DAAS from service/agency for distribution by DAAS, ofsupply status AE1, AE2 and/or AE3 under MILSTRIP statusdistribution P-409 - MILSTRIP / MILSTRAP desk Guide "A" SERIES DOCUMENT IDENTIFIERS (CONT)CodeDocument titleExplanationAE9 Supply StatusFrom DAAS:a. To activities identified by M&S code (cc 7), and/ ordistribution code (cc 54) to advise of the rerouting or changeto a MILSTRIP requisition transaction as reflected by thesupply status code (cc 65-66).

8 B. To activity in cc 30-35 when the M&S code is 0 , and cc54 is blank or invalid to advise of rerouting or change to aMILSTRIP requisition transaction as reflected by the statuscode (cc 65-66).c. To activities in cc 30-35, 45-50, and 54 to advise ofrejection of a MILSTRIP requisition transaction as reflectedby the supply status code (cc 65- 66).d. To From routing identifier code (cc 74-76) to advise ofthe rerouting of a DI A3_ (Passing Order), or DI A4_(Referral Order).AFCF ollow-up(Request forimproved ESD)Furnished by requisitioning activities as a request to supplysource to initiate action which will improve estimatedavailability dates provided in supply status ReleaseFollow-upFrom ICP to storage activityAFTR equest forShipment Tracing-RegisteredInsured andCertified ParcelPostFrom Consignee (based on signal code) to supply sourceand ILCO to supply source unless business firm or civiliancontractor not required to process follow-ups received frommilitary sources.

9 In this case, from consignee to ICP andILCO to DRMS to cc 30-35 or from ICP/IMM to cc forDoDAAC of InitialTransportationShipping ActivityRequest to supply source to obtain the DoDAAC of theorigin transportation shipping activity for tracing shipmentsunder Code ASZ not received. From DRMS to cc 30-35 or fromICP/IMM to cc P-409 - MILSTRIP / MILSTRAP desk Guide "A" SERIES DOCUMENT IDENTIFIERS (CONT)CodeDocument titleExplanationAF1 Follow-upBy requisitioner (cc 30-35)AF2 Follow-upBy supplementary addressee (cc 45-50)AF3 Follow-upBy cc 54AF4 Follow-upBy cc 55 (for intra-service use only)AF5 Follow-upBy cc 56 (for intra-service use only)AF6 Follow-upBy ICP to reporting or storage activityAGJR eply to DisposalRelease CancFrom storage activity to ICPAG6 Reply to CancRequestTo ICP from storage activityAKJD isposal ReleaseCanc Follow-upFrom ICP to storage activityAK1 Follow-up onCanc RequestBy requisitioner (cc 30-35).

10 Process as canc