MINISTRY OF HEALTH

1 I GOVERNMENT OF THE REPUBLIC OF ZAMBIA MINISTRY OF HEALTH TENDER No. : MoH/ORD/015/14 TENDER FOR THE SUPPLY, DELIVERY, INSTALLATION AND COMMISSIONING OF MEDICAL EQUIPMENT FOR 125 HEALTH POSTS IN CENTRAL,COPPERBELT,EASTERN LUAPULA,LUSAKA,NORTHERN,NORTHWESTERN,SOU THERN AND WESTERN PROVINCES Head, Procurement & Supplies Unit MINISTRY of HEALTH Ground Floor, Ndeke House Haile Selasse Avenue, Longacres P. O. Box 30205 Lusaka, ZAMBIA Telephone: +260-1-253949 Facsimile: +260-1-251404 September,2014 Section I. Instructions to Bidders ii M I N I S T R Y O F H E A L T H B I D D I N G D O C U M E N T Issued on: September, 2014 For Tender for the Supply, Delivery, Installation and Commissioning of Medical Equipment for 125 HEALTH Posts in Central, Copperbelt,Eastern,Luapula,Lusaka,Northe rn,Northwestern,Southern and WesternProvinces Tender No: MoH/ORD/015/14 SIDA -Funds Purchaser: MINISTRY of HEALTH Section I. Instructions to Bidders iii Table of Contents PART 1 Bidding Procedures.

2 1 Section I. Instructions to Bidders ..3 Section II. Bidding Data Sheet (BDS) ..27 Section III. Evaluation and Qualification Criteria ..33 Section IV. Bidding Forms ..39 Section V. Eligible Countries ..53 PART 2 Supply Requirements .. 55 Section VI. Schedule of Requirements ..57 Schedule of Requirements ..59 3 Technical Specifications .. Error! Bookmark not defined. PART 3 - Contract .. 68 Section VII. General Conditions of Contract ..69 Section VIII. Special Conditions of Contract ..89 Section IX. Contract Forms ..94 Section I. Instructions to Bidders iv MINISTRY OF HEALTH Invitation for Bids MoH/ORD//14 - Tender for the Supply, Delivery of Medical Equipment for 125 HEALTH Post in Central,Copperbelt,Eastern,Luapula,Lusak a,Northern, Northwestern Southern and Western Provinces The MINISTRY of HEALTH has released funds from SIDA and it intends to apply part of the proceeds to payments under the contract for the Tender for the Supply and Delivery of Medical tender will be processed under International Competitive Bidding (ICB) procedure.

3 1. The MINISTRY of HEALTH now invites sealed bids from eligible and interested local bidders for the Supply and Delivery of Medical Equipment for 125 HEALTH Post in Central, Copperbelt,Eastern,Luapula,Lusaka,Northe rn, Northwestern, Southern and Western Provinces as follows: Lot 1: Medical Equipment for Maternity wards for 125 HPs - 1,000,000 Lot 2: Procurement and Installation of Radios for 125 HPs - 250,000 Lot 3: Procurement of Cold chain equipment for 125 HPs - 350,000 2. The MINISTRY will evaluate the bids on Lot by Lot basis. Bidders not quoting for all required quantities per Lot will be considered non-responsive. 3. A complete set of bidding documents may be purchased from the MINISTRY of HEALTH , upon payment of a non-refundable fee of K or its equivalent in any freely convertible currency at the prevailing exchange rate, in cash or Bank certified cheque. 4. Bids should be sent clearly marked Tender for the Supply, Delivery, Installation and Commissioning of Medical Equipment for 125 HEALTH Post in Central, Copperbelt,Eastern,Luapula,Lusaka,Northe rn, Northwestern, Southern and Western Provinces and addressed to the Head Procurement and Supplies Unit, MINISTRY of HEALTH , Ndeke House, Haile Salessie Avenue, Longacres Box 30205, Lusaka, Zambia.

4 The telephone numbers are +260 211 253949 and the telefax number is +260 211 251404. HOWEVER, TELEGRAPHIC AND/OR ELECTRONIC OFFERS WILL NOT BE ACCEPTED. 5. Bids must be deposited in the Tender Box at the MINISTRY of HEALTH , Ndeke House, Ground Floor, Haile Salessie Avenue, Longacres, Lusaka, on or before Friday, 31st October, 2014 at 10:00 hours local time. 6. The closing date for the receipt of bids is Friday,31st October, 2014 at 10:00 Hours local time and any bids received after the time and date stipulated above will not be accepted. The bids will be opened immediately thereafter in the Conference Room, in the presence of the bidders or their representatives who choose to attend. Section I. Instructions to Bidders v M. M. Zyambo (Mrs.) Head - Procurement and Supplies Unit For/Permanent Secretary MINISTRY of HEALTH The addresses referred to above are: For further information: M. Zyambo (Mrs.) Head, Procurement & Supplies Unit MINISTRY of HEALTH Ground Floor, Ndeke House P.

5 O. Box 30205 Haile Selasse Avenue, Longacres Lusaka, ZAMBIA Facsimile: +260-1-251404 For submission of bids: For opening of bids: MINISTRY of HEALTH , Headquarters MINISTRY of HEALTH , Headquarters Tender Box, Reception Area Conference Room Ground Floor, Ndeke House Ground Floor, Ndeke House Haile Selasse Avenue, Longacres Haile Selasse Avenue, Longacres Lusaka, ZAMBIA Lusaka, ZAMBIA 1 PART 1 Bidding Procedures Section I. Instructions to Bidders (ITB) This Section provides information to help Bidders prepare their bids. Information is also provided on the submission, opening, and evaluation of bids and on the award of Contracts. Section I contains provisions that are to be used without modification. Section II. Bidding Data Sheet (BDS) This Section includes provisions that are specific to each procurement and that supplement Section I, Instructions to Bidders. Section III. Evaluation and Qualification Criteria This Section specifies the criteria to be used to determine the best-evaluated bid, and the Bidder s qualification requirements to perform the contract.

6 Section IV. Bidding Forms This Section includes the forms for the Bid Submission, Price Schedules, Bid Security, and the Manufacturer s Authorization to be submitted with the Bid. Section V. Eligible Countries This Section contains information regarding eligible countries. PART 2 SUPPLY REQUIREMENTS Section VI. Schedule of Requirements This Section includes the List of Goods and Related Services, the Delivery and Completion Schedules, the Technical Specifications and the Drawings that describe the Goods and Related Services to be procured. PART 3 CONTRACT Section VII. General Conditions of Contract (GCC) This Section includes the general clauses to be applied in all contracts. The text of the clauses in this Section shall not be modified. Section VIII. Special Conditions of Contract (SCC) This Section includes clauses specific to each contract that modify or supplement Section VII, General Conditions of Contract. Section IX: Contract Forms Section I.

7 Instructions to Bidders 2 This Section includes the form for the Agreement, which, once completed, incorporates corrections or modifications to the accepted bid that are permitted under the Instructions to Bidders, the General Conditions of Contract, and the Special Conditions of Contract. The forms for Performance Security and Advance Payment Security, when required, shall only be completed by the successful Bidder after contract award. 3 Section I. Instructions to Bidders Table of Clauses A. General .. 5 1. Scope of Bid ..5 2. Source of Funds ..5 3. Fraud and Corruption ..5 4. Eligible Bidders ..7 5. Eligible Goods and Related Services ..8 B. Contents of Bidding Documents .. 8 6. Sections of Bidding 7. Clarification of Bidding Documents ..9 8. Amendment of Bidding Documents ..9 C. Preparation of Bids .. 10 9. Cost of Bidding ..10 10. Language of Bid ..10 11. Documents Comprising the Bid ..10 12. Bid Submission Form and Price Schedules.

8 10 13. Alternative Bids ..11 14. Bid Prices and Discounts ..11 15. Currencies of Bid ..13 16. Documents Establishing the Eligibility of the Bidder ..13 17. Documents Establishing the Eligibility of the Goods and Related Services ..13 18. Documents Establishing the Conformity of the Goods and Related Services ..13 19. Documents Establishing the Qualifications of the Bidder ..14 20. Period of Validity of Bids ..15 21. Bid Security ..15 22. Format and Signing of Bid ..16 23. 16 D. Submission and Opening of Bids .. 17 24. Submission, Sealing and Marking of Bids ..17 25. Deadline for Submission of Bids ..17 26. Late Bids ..18 27. Withdrawal, Substitution, and Modification of Bids ..18 28. Bid Opening ..18 E. Evaluation and Comparison of Bids .. 19 29. Confidentiality ..19 30. Clarification of Bids ..19 31. Responsiveness of 32. Nonconformities, Errors, and Omissions ..20 33. Preliminary Examination of Section I Instructions to Bidders 4 34. Examination of Terms and Conditions; Technical Evaluation.

9 21 35. Conversion to Single Currency ..21 36. Domestic Preference ..22 37. Evaluation of 38. Comparison of Bids ..23 39. Postqualification of the Bidder ..23 40. Procuring Entity s Right to Accept Any Bid, and to Reject Any or All Bids ..23 F. Award of Contract .. 23 41. Award Criteria ..23 42. Procuring Entity s Right to Vary Quantities at Time of Award ..23 43. Notification of Award ..24 44. Signing of Contract ..24 45. Performance Security ..24 Section I Instructions to Bidders 5 Section I. Instructions to Bidders 1. A. General 1. Scope of Bid The Procuring Entity indicated in the Bidding Data Sheet (BDS), issues these Bidding Documents for the supply of Goods and Related Services incidental thereto as specified in Section VI, Schedule of Requirements. The name and identification number of this Open International Bidding (OIB) procurement are specified in the BDS. The name, identification, and number of lots of are provided in the BDS.

10 Throughout these Bidding Documents: (a) the term in writing means communicated in written form ( by mail, e-mail, fax, telex) with proof of receipt; (b) if the context so requires, singular means plural and vice versa; (c) day means calendar day; (d) the term Contract Manager refers to the officer, body or institution appointed under Section 57 of the Public Procurement Act of 2008; (e) Government refers to the Government of the Republic of Zambia, any Procuring Entity or the relevant approvals authority as defined in the Public Procurement Act of 2008; and (f) ZPPA refers to the Zambia Public Procurement Authority. 2. Source of Funds The Procuring Entity specified in the BDS has applied for or received financing (hereinafter called funds ) toward the cost of the project or programme named in the BDS. The Procuring Entity intends to apply a portion of the funds to eligible payments under the contract for which these Bidding Documents are issued.