Module 002: Introduction to Construction Project …

1 National Council for Construction Introduction to Construction Project management Training Manual Module 002: Introduction to Construction Project management Module code: NCC/WB/004 Level: A +B CPD Points: Guided learning hours: 40 Developed for NCC by: Dr. E. Mwanaumo Prof. M. Muya Dr L. Matakala Ms B. Mwiya Mr C. Kaliba Mr S. Sanga Aim and purpose The aim of this five day course is to introduce candidates to and equipping them with basic Construction Project management concepts and skills. Learning outcomes On completion of this Module a learner should: 1. Demonstrate the basic skills required in a Project management 2. Demonstrate understanding of what makes a successful Project and why do some projects fail. 3. Understand the contractor s Project life cycle and activities involved 4.

2 Understand The Work Breakdown Structure 5. Demonstrate knowledge of evaluating Project budget 6. Demonstrate knowledge of identifying typical Construction Project risks 7. Demonstrate understanding of organizing the Project Team 8. Demonstrate understanding Project Performance reporting skills Module Overview Project management is the broader concept from Project conceptualisation to closeout. Ideally the training areas for Project management should include: Project scope and gathering requirements; creating a Project plan; assessing Project risk; managing multiple projects; managing enterprise-wide initiatives; scheduling, controlling and managing contracts and implementing Project management offices for repeatable success throughout the organization. Construction management on the other hand is the essential link between the expression of a client's wishes and the acceptance or occupation of a completed Project .

3 It is about ensuring a smooth and uninterrupted transfer from the design process to the end of Construction . This Module helps delegates understand the basics of the Project management application within the Construction post contract period. Ideally this should be referred to as the Construction management . Therefore in this Module , delegates will explore the Project life cycle and apply the basic management skills throughout the Construction cycle. The Module is divided into two sections, the technical aspect of the Project management and the Business aspect of Project management . These are designed to provide basic understanding and application of Project management principles within the Construction Project life cycle including the important aspect of managing activities on site.

4 Designed for: Construction contractors or employees of Construction contracting organizations responsible for managing small to medium Construction projects, Active participants on a Project team, especially those who have not yet been exposed to Project management , but can see themselves moving in that direction. Page | ii National Council for Construction Introduction to Construction Project management Training Manual Introduction TO Construction Project management Course Contents 1 TECHNICAL ASPECTS TO Project management .. 1 What is a Project ? .. 1 Request for Bids .. 1 What is Project management ? .. 1 Project stakeholders .. 1 2 THE Construction Project LIFE CYCLE .. 2 STAGE 1: Defining the Project .. 3 Defining the Project scope.

5 3 Creating the work breakdown structure (WBS) .. 5 Estimating cost and developing budgets .. 5 Planning .. 7 Developing a Construction Programme .. 7 Resourcing .. 7 Material 8 Equipment Usage .. 8 8 Contingencies and 8 Critical Path .. 8 Constructing a Project network plan .. 9 Project schedule .. 10 Work Breakdown Structure .. 10 Durations .. 11 Sequence .. 11 Schedule .. 11 Top Down Task Identification .. 12 3 MANAGERIAL ASPECTS OF Project management .. 13 Project manager .. 14 Project risk management .. 14 Definition of Risk .. 14 Benefits of Proper Risk Allocation .. 15 Identifying Typical Construction Project risks .. 15 Project communication management .. 17 Project quality management .. 17 The price of non-conformance .. 18 management commitment.

6 18 The quality control .. 19 SKILLS REQUIRED IN A Project management .. 19 Introduction .. 19 Operational management Skills .. 19 Project management Skills .. 20 4 Project ORGANISATION .. 20 Organizing the Project 20 Close-out .. 22 General .. 22 Key Closeout Activities .. 22 General .. 23 Planning .. 23 Page | iv National Council for Construction Introduction to Construction Project management Training Manual 1 TECHNICAL ASPECTS TO Project management WHAT IS A Project ? A Project is an assignment/task/job that has to be undertaken and completed within a set time, budget, resources and performance specifications designed to meet the needs of stakeholder and beneficiaries For example The Canadian International Donor Agency (CIDA) has donated million to provide 3 bedrooms homes to 50 families living in the Kamanga informal settlement.

7 On 6 February 2004, the agency signed a contract with the Department of Housing to implement the Project . The following requirements, amongst others were set in the contract: The 3 bedoroomed houses must meet specifications in line with government policy. In order to ensure sustainability and affordability for the 50 families, the head of each of the 50 families must be given skills development training in small business development and small business start-up. This is to ensure that the families will be able to afford rentals, maintenance of the homes and to expand their homes to accommodate the growth of the families in the future. The Project must be completed within three years and the handover of the homes to the 50 families must be a high profile public event.

8 From the example we see: a clear task - build 3 bedroomed homes for 50 families; a set time within 3 years; a budget million; performance specifications to meet the stakeholder needs houses that meet the specifications in line with government policy, training for the head of each family; beneficiaries 50 families; stakeholders donor agency, Department of Housing REQUEST FOR BIDS After the details of the Project have been developed, the client must request that bids be made. This can involve sending out invitations to bid on projects and posting the opportunity in the media. In some cases, the client will only request bids from a pre-selected list of contractors. In other situations, the bid opportunity may be open to anyone who qualifies to bid on it.

9 WHAT IS Project management ? Project management is the use of knowledge, skills, tools, and techniques to plan and implement activities to meet or exceed stakeholder needs and expectations from a Project . Project stakeholders Project stakeholders are individuals and organisations who are actively involved in the Project , or whose interests may be positively or negatively affected by the Project . Key stakeholders in the example above include: Project Manager - the individual responsible for managing the Project ; Project beneficiaries 50 families who are going to receive the houses; Page | 1 Performing organisation the Department of Housing whose employees are most directly involved in doing the work of the Project ; Sponsor Canadian International Development Agency.

10 In addition to these there are many different typical stakeholders: Suppliers and contractors Construction companies, Skills development and education and training organisations, legal firms, events management company; Project team members and their families; Government agencies local municipality. Community representatives and organisations 2 THE Construction Project LIFE CYCLE The Project life cycle Projects are usually divided into Project stages ( , definition, planning, execution and delivery stages) to provide better management and control. Collectively these Project stages are known as the Project life cycle. Figure 1 Project life Cycle The Project life cycle typically passes through four stages, definition, planning, execution, and delivery.