NEW YORK STATE DEPARTMENT OF CORRECTIONAL …

1 NEW york STATE . DEPARTMENT OF CORRECTIONAL . SERVICES. CENTRAL OFFICE . LIST OF RECORDS. January, 2013. LIST OF RECORD S. Office of the Commissioner 3. Executive Deputy Commissioner 3. Deputy Commissioner for Administration 4. Deputy Commissioner for Facility Operations 8. Deputy Commissioner for Program Services 9. Associate Commissioner (Labor Relations) 10. Assistant Commissioner Administrative Services 14. Assistant Commissioner Program Services 15. Assistant Commissioner Special Operations 19. Executive Assistant 20. Office of Chief Fiscal Officer/Budget and Finance 21.

2 Office of the Counsel 52. Office of Public Information 53. Audit Liaison Unit / Internal Controls 54. Classification and Movement 55. Corcraft 56. Diversity Management 61. Education 62. Employee Investigations 66. Facility Operations 67. Facility Planning 68. FOIL 69. Guidance/Counseling 70. Health Services 73. Hispanic Services 83. Inspector General 84. Inmate Accounts 85. Inmate Grievances 86. Library Services 87. Mental Health 88. Ministerial Services 90. Management Information Services 96. Nutritional Services 97. Personnel 99. Program Planning, Research & Evaluation 100.

3 Security Staffing Unit 101. Special Housing 106. Special Operations 108. Substance Abuse 111. Support Operations 112. Temporary Release 117. Training Academy 119. Transitional Services 120. Victim Services 124. Volunteer Services 125. Workers Comp 134. CORRECTIONAL Facility Mailing List 135. I. NEW york STATE DEPARTMENT OF CORRECTIONAL SERVICES. CENTRAL OFFICE RECORDS LIST. I. LIST OF RECORDS. This List of Records constitutes a reasonably detailed current list, by subject matter, of all records in the Possession of the DEPARTMENT 's Central Office whether or not available under the Freedom of Information Law.

4 The Records Access Officer will assist in the identification of records of special interest not included in this list. II. RECORDS NOT AVAILABLE FOR PUBLIC INSPECTION OR COPYING. The STATE Freedom of Information Law authorizes the DEPARTMENT to deny access to certain records or portions thereof, including, but not limited to, records which are specifically exempted from disclosure by STATE or federal statute , records whose disclosure would constitute an unwarranted invasion of personal privacy, and records of an inter-agency or intra-agency character that do not affect the public, or are not final agency policy of determinations.

5 Reference should be made to the STATE Freedom of Information Law, Article 6 of the Public Officers Law, for a complete description of agency records not subject to public inspection and copying. REQUESTS. Requests for copies of Central Office records should be submitted in writing to the Records Access Officer, New york STATE DEPARTMENT of CORRECTIONAL Services , STATE Campus , Building #2, Albany, New york 12226. Responses to all requests will be prepared within five business days after receipt by the appropriate officer. If more than five business days are required to process a request , the request will be acknowledged and an explanation of the delay will be required.

6 IV. FEES. A fee of $ . 25 per page will be charged for all documents which must be photocopies. For documents provided in other forms , a reasonable charge may be imposed to cover the cost of production. There is no charge for inspection of records nor for any search for records or certification of a record which cannot be photocopies. A copy of the Central Office List of Records is available to inmates for review at every CORRECTIONAL facility Inmate Law Library V. APPEAL FROM DENIAL OF REQUEST FOR PUBLIC INSPECTION OR COPYING. A request may be denied upon a determination by the Records Access Officer that public access to the record is not required or is prohibited by law.

7 If a request is denied , this denial will be explained and transmitted in writing. Appeal of a denial may be made by writing to the Office of the Counsel, DEPARTMENT of CORRECTIONAL Services , STATE Campus , Building #2, Albany, New york 12226 , within 30. days . The Appeals Officer will issue a written decision within ten business days of receipt of the appeal. VI. AUTHORITY. These procedures are based upon the STATE Freedom of Information Law, Article 6 of the Public Officers Law and are set forth fully in Part 340 of Title 18 of the New york Code of Rules and Regulations.

8 2. OFFICE OF THE COMMISSIONER. General Files Administrative General Correspondence General Facility Correspondence General Subject EXECUTIVE DEPUTY COMMISSIONER. STATE and Government Agencies Commission of Correction Division of the Budget Civil Service Division of Criminal Justice Services Governor's Office General Files ACA Superintendent's Conference Awards Telephone Bills Applications Time Cards Captains Training Coombe Everyone's a Emergency Expansion Electronic Monitoring Directives Council 82. Farms Executive Team DEPARTMENT of Health Division of Parole DEPARTMENT of STATE DEPARTMENT of Justice Thruway Hudson Valley Blood Program Five-Year Plan Miscellaneous Olympics Organization Charts Promotions and Appointments PEF.

9 CSEA. 3. Administrators Deputy Commissioner for Administrative Services Cabinet #3 - Correction Officers Drawer 1 Correction Officers Action Plan Staffing Disqualification Report Correction Officers Administrative Examination Services Correction Officers Advantage Plus Recruitment Issues Agency Accomplishments Aging Society Cabinet #3 - Alien Assistance Drawer 2. Program Counsel's Office ACA Crime Victim's Amex Travel Issues Board Appointments Defibrillators Audits DAI. Awards/Prizes Diversity Badge Requests Management Bank Fraud Drug Laws Banking General Duties Description Building #2 Security Employee Assistance Building #2 Issues Program Captains Employee Claims CASAT Employee Manual CAYSA Energy/Power Career Day Events Executive Orders Cell Phones Ethics Central Office Space Facility Operations Requirements Facility Executive Central Pharmacy Team Chaplains Farms Civilian Personal Fax Machines Alarms Female Staffing Clean Fueled Files in Storage Vehicles Firearms Command Center Fire Company Commissaries Fire &

10 Safety Conference Flags Attendance Four Day Work Conference General Week Contracts Freedom of Coordinated Information Specialty Care Gloves CORRECTIONAL Grants Association Harriman STATE Corcraft Campus Impact 4. Administrators Deputy Commissioner for Administrative Services Statement Requests Legislation Harlem Valley Light Duty Requests Officer Housing Lieutenants Hazardous Duty Pay MA/Corn Audit HIPAA Management Confidential - General Cabinet #3 - M/C Evaluations Drawer 3 MIS. Health Services Mail Issues Folder 1 Martin Luther King Health Services Master Index Folder 2 Mechanics Institute Health Services Medal of North Shore Honor/Merit Heart Medical Program Historic Preservation Memorial Day Human Resources Management Cabinet #3 - Committee Drawer 4.