Notice Writing - Pearson Education

1 1 Notice WRITINGA Notice is a formal means of communication. The purpose of a Notice is to announceor display information to a specific group of people. Notices are generally meant tobe pinned up on specific display boards whether in schools or in public places. Noticesissued by the government appear in :A Notice should be written in the following format: the name of the organisation issuing the Notice the title Notice a heading to introduce the subject of the Notice the date the body of the Notice the writer s signature, name (in block letters) and designationName of organisation/office issuing the noticeDateNoticeHeadingBody of letterSignatureNameDesignationPoints to remember: A well-written Notice must inform the readers about the 5 Ws.

2 What is going to happen, (that is, the event) Where it will take place When it will take place (that is, the date and time) Who can apply or is eligible for it Whom to contact or apply to (that is, the issuing authority) Only the most important points should be written. that is, any other detail given in the question. One is free to add any relevant information not included in the question. The sentences should be short and grammatically They should be in the passive voice as far as possible. The Notice should be presented within a box. The word limit for a Notice is 40 50 words (only the words in the body ofthe Notice are counted).

3 Information given in a Notice must be clear and should not cause anymisunderstanding or confusion. A Notice must be catchy and appealing it should attract the reader sattention at once. Increase the visual appeal of your Notice by using bold letters, catchy slogans,striking words and phrases, etc. Standard abbreviations are schemeThe name of the organisation, Notice , the heading and the date 2 marksThe name and designation of the person Writing markPlacing the Notice within a box markContent and language 2 marksAdherence to the word limit is important: If the candidate exceeds the word limit by 2 or 3 words, mark is deducted.

4 If he/she exceeds the word limit by 4 or more words, 1 mark is points in a noticeMeetingDate:Time:Venue:Agenda:Purp ose:Who to attend:Contact Address:Specific Instructions:3 Lost and FoundArticle lost/found:Date:Time:Place:Identificatio n marks:Contents:Whom to contact:When and where:EventsName:Date:Occasion:Time:Venu e:Eligibility:Contact address:Specific information:Tours / Camps / ExhibitionsName and nature:Occasion:Venue:Date:Objective-inf ormation, invitation, appeal:Entry fee:Time duration:Contact address:Specific instructions dos and don ts:Sample notices:1. The Residents Welfare Association, Green Park is organising a Holi Fiesta in the locality.

5 As the president of the association, draft a Notice in notmore than 50 words informing the residents about the same. Give otheressential details Welfare AssociationNotice10 Jan 2007 Holi FiestaThe Residents Welfare Association is organising a Holi bash in the colonyas per the following details:Date:17 February 2007 Time:9 am to 5 pmVenue:Green Park ClubThe residents are requested to come along with their families and friendsand add colour to the KumarPresident, RWA2. On the occasion of National Science and Technology Day, the school hasdecided to organise a Science Fair. Vikram, the secretary of the ScienceSociety, wants to call a meeting of the office bearers of the society todiscuss the arrangements for the fair.

6 Write a Notice is not more than Public School, New DelhiNotice13 April 2007 Meeting of Science SocietyOn the occasion of National Science and Technology Day, the school hasdecided to organise a fair. All office bearers are requested to attend a meetingin the School Library on 16 April 2005 at 10 am to discuss the arrangementsfor the Singh(Secretary, Science Society)3. Ram Lakhani is the Head Boy of Bhavan Vidyalaya, Chandigarh. He andsome other students of the school are touched by the plight of the poor5and the destitute in the state-run homes, and wish to make a difference intheir lives by lessening their sufferings.

7 They decide to raise funds for thispurpose. Write a Notice , not exceeding 50 words, making an appeal forgenerous Vidyalaya, ChandigrahNotice6 May 2007 Attention Please!Lend a Helping HandYour help and co-operation are required to make a difference in the lives ofthe less fortunate living in the state-run homes. Donate generously. Deposityour contribution to the undersigned by 13 May 2007. The money so raisedwill be spent on medicines and clothes for the Lakhani(Head Boy)4. You are Parthasarthy Mishra, the Head Boy of St John s High School,Dalhousie. You have been asked to write a Notice regarding a sports kitbag found on the school playground.

8 Write the Notice in not more than 50words. Invent necessary John s High School, DalhousieNotice10 April 2007 Found A Sports Kit BagA sports kit bag was found on the playground on 9 April 2007 during therecess period. Anyone who has misplaced a grey sports bag with hugepockets can collect it from the undersigned within two days, that is, by 12 April Mishra(Head Boy)65. You are the cultural secretary of your school. Write a Notice in about 50words inviting the names of students who would like to participate in thevariety programme that you are planning in aid of an old age home inyour city. Items may be in the form of solo and group singing, mono-acting, magic show, dance performance, etc.

9 Trials for the most suitableparticipants will be held during the zero period Flowers SchoolNotice 10 July 2007 Sandhya TaraOur school is organising a cultural programme to collect funds for SandhyaTara , a home for the elderly. We plan to include a dance drama, monoacting, a magic show and other items. Students who wish to participateshould submit their names to the undersigned before 20 October will be held daily in the zero WaliaSandeepWaliaSecretary, Cultural Society7 WORKSHEET 81. There is going to be an inter-section debate for all the students of Class VIII onthe topic Tobacco companies should not sponsor sports events.

10 As the culturalsecretary, draft a Notice providing all relevant details in not more than 50 You are Krrish, a student of Class VIII. You have lost an expensive watch in theschool premises. Draft a Notice to be put up on the school Notice board givingdetails of the watch and offering a suitable reward. Use not more than 50 As president of the student s council of your school, write a Notice is not morethan 50 words asking the students of your school to donate old clothes, booksand bags for the Anubhav Shiksha Kendra, a school for the underprivilegedbeing run on your school The Hindustan Times Pace Programme is planning to hold fun-filled workshopson candle making and clay modelling for all Class VIII students on Children sDay in the school.