Novel Coronavirus (COVID-19) Single Site, Confirmed ...

1 COVID-19 Single Site and Exclusion Orders FAQ | 1. Novel Coronavirus (COVID-19). Single Site, Confirmed Outbreak, and Exclusion Orders FAQ. As of March 3, 2022. Single Site Order As of February 16, 2022, the Single Site Order was rescinded. Staff are no longer restricted from working across multiple long-term care (LTC) or designated supportive living (DSL). facilities. However, as per CMOH Order 07-2022, if an employee is not fully vaccinated (two-doses), the employee must opt into the rapid testing option and receive a CMOH exemption to work across multiple LTC/DSL facilities. Confirmed COVID-19 Outbreak Orders As of February 16, 2022, the Confirmed Outbreak Orders were rescinded. Staff are no longer restricted from working across multiple LTC, DSL lodge or hospice facilities where there is a Confirmed outbreak. Exclusion / Restriction Orders Medical Officer of Health (MOH) Exclusion Orders, also known as Restriction Orders, restrict an employee to a certain unit, area or site; thereby excluding that employee from working at other units, areas or sites.

2 Exclusion Orders are most often issued in response to a Confirmed outbreak in order to control the spread of a communicable disease. Exclusion Orders are issued under the Public Health Act and are part of existing processes. What is different from normal practice is the frequency that these Exclusion Orders are being issued and this is because of the COVID-19 pandemic. Exclusion Orders also detail under what conditions the restrictions will be lifted. count, visit Single Site Order: 1. Upon return from the Single site leave, is the employee entitled to have lost hours recognized for the purposes of wage grid step increases? Yes, for part-time employees, HR Shared Services will review each part-time employee who was returned from Single site leave on February 16, 2022, and will recognize all regularly scheduled lost hours that the employee would have worked for the period that the employee was on the Single site leave.

3 For casuals and part-time employees, the employee may request a review of their hours in order to have AHS recognize additional hours worked above the employee's FTE for the duration of their Single site leave. This request must be made no later than March 15, 2022 by contacting the HR Contact Centre. The HR Contact Centre will action a review of all hours worked (for Casuals), and all additional hours worked above the employee's FTE (for part-time employees), for the period of January 1, 2020 to March 31, 2020. An average bi-weekly number of hours for this period will be used to extrapolate all lost hours for the period that the employee was on leave. HR Shared Services will then make any adjustments for the purposes of step increments. 2. What happened to an employee's sick leave bank? Upon return to AHS, the employee's sick leave bank became accessible. COVID-19 Single Site and Exclusion Orders FAQ | 2.

4 3. What happened to an employee's vacation, personal leave or overtime banks? The employee's vacation, personal leave and overtime banks were maintained, none were automatically paid out unless requested by the employee. 4. What happened to an employee's pension, if the employee worked for another employer? Employees may buy back their LAPP pension contributions for the time lost during the leave, in accordance with LAPP requirements. 5. Are there any other resources on the ending of the Single Site Orders? Yes, for more information on returning an employee from Single site leave, please refer to the Alberta Health FAQs. For more information on the Ministerial Directive to end Single Site, please refer to Ministerial Order 635/2021. Exclusion Orders: 6. What is an Exclusion Order? The Medical Officers of Health have authority under the Public Health Act to restrict the movement of health care workers to contain an outbreak.

5 These restrictions may include the inability to work at any other location or employer, except at the site of the outbreak. 7. How would I receive an Exclusion Order? Typically, an Exclusion Order is written and delivered by the Medical Officer of Health to you. The MOH will often provide a copy of the Exclusion Order to your supervisor for the site that the Order applies to. Note: If an Exclusion Order is delivered verbally by the Medical Officer of Health, you should request a written copy from the Medical Officer of Health so that you can provide a copy to each of your supervisors. 8. How would my leader receive notice that I am subject to an Exclusion Order? It's your responsibility to inform all your Managers for each of your positions and employers of the Exclusion Order and provide them with a copy. 9. What happens if I am prevented from working at my AHS position because an Exclusion Order is applied to my other health care employer?

6 You will be immediately placed on a leave of absence and will be provided two options to retain their employment at AHS: Request unpaid leave of absence and elect to maintain health, dental and insurances: You pre-pay both the employer and staff's share of premiums to maintain the level of health, dental and insurances you currently have with AHS. o You will pre-pay both the employer and staff's premiums to maintain the benefits you currently have with AHS. Request unpaid leave of absence without benefits: you pay no premiums and have no access to health, dental or insurances. o You pay no premiums and have no access to health, dental or insurances. This COVID-19 Single Site and Exclusion Orders FAQ | 3. includes no access to Short Term Disability and Long Term Disability. 10. What happens if I hold two positions at AHS and I am prevented from working at one of them because of an Exclusion Order? Your non-assigned AHS position will be placed in an unpaid LOA.

7 You can be assured that your non- assigned position is being held for you and that your benefits will continue. AHS will continue to pay the employer portion of benefits for your non-assigned position; however, your benefits contributions will go into arrears. Once the Exclusion Order is lifted, you will return to your former position and catch up on any benefit contributions that went into arrears. 11. What action do I have to take when I receive an Exclusion Order from the MOH? a) It's your responsibility to inform all your supervisors for each of your positions and employers of the Exclusion Order. b) Where Exclusion Orders have been provided in writing, you should provide your manager with a copy. c) Reply back to the AHS Administration Leave of Absence team if you receive a letter and must make a benefit choice (only staffs who are prevented from working at AHS in any position will receive these letters).

8 D) If you are contacted by a scheduling department and offered shifts that you are not able to work due to this exclusion, you cannot accept these shifts and should alert the scheduler that you are unable to work until further notice due to an Exclusion Order. e) Inform your manager immediately when the MOH lifts the restrictions.