OFFICE OF HUMAN RESOURCES HR - University of Dayton

1 OFFICE OF HUMAN RESOURCES . HR. POLICIES AND PROCEDURES HANDBOOK. FOR. PROFESSIONAL AND SUPPORT STAFF. EMPLOYEES. website: July 2014. TABLE OF CONTENTS. GENERAL INFORMATION .. 1. Historical Background .. 2. Mission of the 2. OFFICE of HUMAN RESOURCES .. 3. EMPLOYMENT .. 5. The Dignity of Persons Within the University Community and Standards of Behavior .. 6. Affirmative Action 6. Equal Employment Opportunity Policy .. 6. Employment of Members of the Sponsoring Religious Communities .. 7. Disability Accommodation .. 7. Management Prerogatives .. 7. Employment Records .. 8. Employment Process .. 8. General Information about the Employment Process .. 8. Staff Background Check Policy .. 12. Identification Cards .. 15. Promotion and Transfer Opportunities .. 15. Promotion Policy for Professional and Support Staff .. 16. Nepotism .. 16. Duration of Employment .. 16. Reduction in Workforce Policy .. 16. Separation from Service .. 16. Voluntary .. 17. Involuntary .. 18. Exit Procedures, Interview, & Return of University Materials.

2 18. Employment After Retirement .. 19. Telecommuting .. 19. Government Security Program .. 19. COMPENSATION MANAGEMENT .. 20. Wage and Salary Administration .. 21. Categories of Appointment and Pay Ranges .. 21. Wage and Pay Changes .. 21. Pay Procedures .. 21. Overtime .. 22. Payroll Deductions .. 22. Taxes .. 22. Other Deductions .. 23. Hours of Work .. 24. Lunch Period .. 24. Rest Periods .. 24. Procedures for Reporting Illness and Absence .. 25. PERFORMANCE MANAGEMENT - WORKING FOR THE VISION .. 26. BENEFITS .. 28. LEARNING AND DEVELOPMENT .. 30. CONDUCT AND 32. i TABLE OF CONTENTS. CONTINUED. Prohibited Conduct .. 33. Corrective Action .. 33. Dispute Resolution .. 33. Nondiscrimination and Anti-Harassment Policy (including Sexual Harassment).. 33. HUMAN RESOURCES Advisory Council .. 34. Personal Appearance and 34. Name Badges .. 34. Uniforms .. 34. Confidentiality and Security of University Property .. 35. Conflict of Interest Policy .. 35. Conflict of Interest Policy for Sponsored Research Programs.

3 35. 1. Introduction .. 35. 2. 36. 3. Policy Statements .. 38. 4. Procedures .. 40. Intellectual Property 42. Misconduct in Research and Scholarship .. 43. Staff Outside Employment and Additional University Services .. 43. Policy on Ethical, Legal, and Secure Use of Electronic RESOURCES .. 44. Introduction .. 44. Scope .. 44. Persons Covered by this 44. General Principles .. 44. Guidelines on Fair, Responsible and Acceptable Use .. 44. Reporting and Response to 45. Related Policies and 45. Responsibilities Associated with Access to Electronic Records and the Administrative Information System .. 45. University and Personal Property .. 46. WORKPLACE ENVIRONMENT .. 47. AIDS - Position Statement and Guidelines .. 48. Alcohol - Serving Of .. 51. Distribution or Sale of Materials and Solicitation of or by Employees .. 51. Drug-Free Workplace Policy .. 51. Environmental Safety, Hazardous Materials Management and Risk Management .. 52. General Safety 52. Federal, State, and Local 54.

4 Employee Information and Training .. 55. Procedures to Be Observed .. 55. Ambulance Service .. 55. Campus Safety .. 55. Emergency Blue Light Phone .. 56. Emergencies .. 56. Automobile Accident .. 56. Facilities Problems .. 56. Fire Emergency .. 56. Labor Disputes .. 56. ii TABLE OF CONTENTS. CONTINUED. Weather Emergency .. 57. Weather-Related Campus Closing .. 57. Escort Service .. 59. Illness/Injury during Work Hours .. 59. Investigative Services .. 59. Maintenance and Repair of OFFICE Equipment .. 59. Reporting Theft, Damage, or Accident/Injury .. 59. Use of Offices Before or After Working 60. Parking .. 60. Public Service .. 60. Tobacco 61. Violence in the Workplace Policy .. 62. 63. iii PRESIDENT'S MESSAGE. Dear Staff Member: To those of you who are new, I welcome you to the University of Dayton family. I. believe you will find that our Marianist heritage, together with the University 's strong sense of community, produce an exciting environment in which to work. Our vision is to be a national leader in Catholic higher education recognized for distinctive graduates, connected learning and scholarship, and a strong campus community.

5 Each employee has a vital part to play in helping the University of Dayton respond to the demands for change in higher education while strengthening our distinctive comprehensive, Catholic, and Marianist character. It is through the combined best efforts of all that the University can realize its vision for the 21st century. We have prepared this handbook to acquaint you with the range of our services, and our employment policies and procedures. More detailed information is available in the University 's OFFICE of HUMAN RESOURCES . I sincerely hope that you will find your work both pleasant and rewarding, and that your association with the University of Dayton will be a satisfying one. Sincerely, Daniel J. Curran Daniel J. Curran, President iv MESSAGE FROM THE VICE PRESIDENT FOR HUMAN RESOURCES . Dear Staff Member: This handbook is written for you as a staff employee of the University of Dayton . Staff employees are individuals who are employed in non-faculty positions and are not members of a bargaining unit.

6 The handbook provides information regarding general University policies and administrative procedures. Our current policies and procedures have changed over a period of time and will continue to change in order to meet the needs of the University community. Periodically, we will send campus-wide notices announcing these changes. We will also revise this handbook as it becomes necessary. Where some material in this handbook is provided in summary form, references are made to detailed information regarding specific policies and procedures. Official University policies and procedures dealing with employment-related issues are held in the OFFICE of HUMAN RESOURCES . The University of Dayton strives to provide the best possible facilities, services and environment for its students, employees, and the general public. As a University of Dayton staff member, you are an important part of this effort. I hope your association with the University of Dayton will be positive and personally rewarding.

7 Sincerely, Troy W. Washington Troy W. Washington Vice President for HUMAN RESOURCES v PREFACE. This handbook covers all professional and support staff employees of the University of Dayton . While the University of Dayton has carefully considered the plans, policies, procedures and guidelines described herein, the University reserves the right to modify, suspend, revoke, terminate or change any or all of such plans, policies, procedures and guidelines, in whole or in part, at any time, with or without notice. The language set forth in this handbook is not intended to create, nor is it to be construed to create, a contract of any kind between the University of Dayton and any or all of its employees. In addition to this employee handbook, various departments, units, offices, or divisions within the University community may, with the approval of the OFFICE of HUMAN RESOURCES , periodically issue and/or change guidelines, rules, and/or manuals from time to time which pertain solely to the conduct of their individual area.

8 Employees in that area are subject to such guidelines, rules and/or manuals and are expected and required to understand and abide by them. vi GENERAL INFORMATION. 1 SECTION 1. Historical Background The University of Dayton is a private, coeducational school founded and directed by the Society of Mary (the Marianists), a Roman Catholic teaching order. It is among the nation's largest Catholic institutions of higher learning. The University had its earliest beginnings in 1850 when the Marianists purchased Dewberry Farm, located south of Dayton , from Mr. John Stuart and began St. Mary's School for Boys, a boarding school for young men. University status was granted in 1920 when enrollment stood at 171 male students. In 1935, female students were admitted on a full-time basis. Enrollment had passed one thousand when World War II broke out. By 1950, with the return of the veterans, it was more than 3,500. Current enrollment figures can be viewed at Sponsored research at the University began in 1949 with a few faculty members and student assistants doing part-time research for industry and government agencies.

9 In 1956, the University of Dayton Research Institute was formed to consolidate the administration of the growing research activities. Annual research volume has increased from $4,000 in 1949 to over $90 million at the present time. The main campus, located at the southern edge of the city of Dayton , covers more than 102 acres and is the location of the majority of academic, housing, and recreational facilities. Other facilities, such as University -owned housing and apartments, as well as the basketball arena are within walking distance of the main campus. 2. The University of Dayton enrolls students from Dayton , throughout Ohio, other states, and many foreign countries in more than 75 different undergraduate and more than 60 different graduate programs. These students have found the University to be an exciting and rewarding institution in which to attain their academic goals. Mission of the University The following is from the University document A Vision of Excellence and Focusing the Vision for 20105 , dated September 10, 2004.

10 The University of Dayton is a comprehensive University committed to offering a broad range of programs in liberal arts, the sciences, and the professions at the undergraduate level, to providing selected programs on the graduate level to meet the needs of the community and region, to sponsoring timely continuing education programs. As comprehensive, the University views learning and scholarship as a shared task of discovering, integrating, applying and communicating knowledge at the intersections of liberal and professional education, across the disciplines, and through combining theory with practice. As Catholic, the University commits itself to a distinctive vision of learning and scholarship that includes: a common search for truth based on the belief that truth can be more fully known and is ultimately one; a respect for the dignity of each HUMAN person created in the image and likeness of God; and an appreciation that God is manifested sacramentally through creation and the ordinary things in life.