Office Record Keeping - CSEA Tax Local 690

1 Office Record KeepingBooklet No. 26 Booklet #26 Office Record KeepingThe CSEA Examination Preparation Booklet Series is designed to helpmembers prepare for New York State and Local government civil serviceexaminations. This booklet is designed for practice purposes only and itscontent may not conform to that of any particular civil service August 2000 Not To Be Reprinted Without PermissionIntroductionPurposeThis booklet is designed to help you prepare for specific New York State civil serviceexams. The 42 practice questions that follow are examples of the kinds of questionsyou re likely to encounter in several actual exams designed to test your Record keep-ing ability.

2 The actual test questions may be formatted differently from what yousee here, but they will require the same basic skills. To do well on these questions,you need to pay close attention to details. You also need to understand basic arith-metic, but you do not need to be a math genius! You are allowed to use a calcula-tor to answer these Guide ContentsThe first part of this study guide is composed of 42 multiple choice questions. Ananswer key is located on page 25, followed by explanations of the correct answers,beginning on page to Use This BookletComplete a group of questions and then review your answers in the back of thebooklet.

3 Keep in mind that test makers often like to pose questions that force you toread very carefully. For example, one section of this book gives you data for twoyears but asks you questions about only one. Unless you read these questions care-fully, you may misinterpret them and choose the wrong is very important to bring a calculator to exams that include questions on recordkeeping. Even if you are confident of your math ability, it is easy to make mistakeswhen doing calculations by each question twice to make sure you understand it.

4 Don t rush. There isusually more than enough time to answer these luck!1 Use the tables on this page and the next page to answer questions 1 through of Residence for Eight Local VillagesLength of Residence (years)VillageLess than 22 56 910 1415 or moreAlbertaHomeownersNon-Homeowners25311 27653201,0542501,209243675129 BurtonHomeownersNon-Homeowners3331238764 531,5673591,437408995135 CarlisleHomeownersNon-Homeowners11895547 2087402311,008379602246 DentonHomeownersNon-Homeowners5974056824 511,3985491,067371921269 EnfieldHomeownersNon-Homeowners104623611 3850225147024332769 Fairfield HomeownersNon-Homeowners7415051,5878721, 3447831.

5 209350826230 GarrettHomeownersNon-Homeowners202116481 222690250732302678124 HadleyHomeownersNon-Homeowners2931177073 231,08425113323436891952 Length of Residence Hope and Midland CountiesHope CountyLength of Residence (years)Village5 or less6 910 or moreHadley1,4401,3352,559 CarlisleEnfieldDentonATOTALM idland CountyLength of Residence (years)Village5 or less6 910 or moreGarrett1,0219401,836 FairfieldAlbertaBBurtonTOTAL3 For each of the following questions, select the letter (a, b, c, d) that represents thebest choice of the four possible the tables on the previous two pages to answer questions 1 through What is the value of A?

6 A. 1,002b. 2,135c. 1,279d. 8562. Which of the following villages has the greatest number of residents who havelived in the village for 10 years or longer?a. Hadleyb. Burtonc. Enfieldd. Fairfield3. What is the value of B?a. 1,452b. 2256c. 2,615d. 8044. What percentage of the residents of Hadley have lived there for five years orless?a. 27b. 33c. 45d. It is not possible to tell from the data given in the tables45. Which village in Hope County has the most homeowners?a. Fairfieldb. Hadleyc. Dentond. Carlisle6. Which of the following villages has the fewest homeowners who have livedthere for nine years or less?

7 A. Hadleyb. Fairfieldc. Enfieldd. Alberta5 Use the information on this page and the next page to answer questions 7 table on the following page shows information you would need to use in order-ing Office supplies. The table uses the following terms:itemThe name of the item to be orderedquantityThe minimum number that can be ordered. For example, thequantity listed for pencils is 20. Even if you needed 25 pencils, youwould have to order 40 because you must order them in quantitiesof amt The amount on hand at the beginning of the received The amount received during the amtThe amount on hand at the end of the usedThe amount used during the month.

8 You can use the followingequation to calculate this amount:amt used = beginning amt + amt received ending amtamt to order The amount to order. You assume that you will need at least asmuch of each item as you used in the previous month. You can usethe following equation to calculate this amount:amt to order = amt used ending amtIf you end up with a negative number, this means that you havemore of an item on hand than you used in the previous month. Youdon t need to order any of this to check the quantity column when you determine theamount to order.

9 You may be required to order more of an itemthan you need. For example, if you needed 25 pencils, you wouldhave to order 40 because you must order them in quantities of priceThe price for each unit of an priceThe total price for the order. You can use the following equation tocalculate this amount:total price = amt to order unit price6 For each of the following questions, select the letter (a, b, c, d) that represents thebest choice of the four possible the table above and the definitions on the previous page to answer questions 7through How many reams of copy paper were used during the month?

10 A. 6b. 5c. 9d. 11itemquantitybeginningamtamtreceivedend ingamtamt usedamt boxes2 boxes3 boxes2 reams10 reams5 reams6 boxes2 boxes2 boxes1 How many pens should you order?a. 12b. 6c. 0d. 249. What will be the total price of the legal pads you order?a. $ $ $ $ Which of the following will you spend the second most money on?a. paper clipsb. legal padsc. pencilsd. copy paper11. How many 3-ring binders should you order?a. 8b. 12c. 24d. 012. What will be the total price of the file folders you order?a. $ $ $ $ the tables on this page and the next page to answer questions 13 through of Human Resources.