Office Record Keeping - Tax Local 690's Website

1 Office Record KeepingBooklet No. 26 Booklet #26 Office Record KeepingThe CSEA Examination Preparation Booklet Series is designed to helpmembers prepare for New York State and Local government civil serviceexaminations. This booklet is designed for practice purposes only and itscontent may not conform to that of any particular civil service August 2000 Not To Be Reprinted Without PermissionIntroductionPurposeThis booklet is designed to help you prepare for specific New York State civil serviceexams. The 42 practice questions that follow are examples of the kinds of questionsyou re likely to encounter in several actual exams designed to test your Record keep-ing ability. The actual test questions may be formatted differently from what yousee here, but they will require the same basic skills. To do well on these questions,you need to pay close attention to details. You also need to understand basic arith-metic, but you do not need to be a math genius!

2 You are allowed to use a calcula-tor to answer these Guide ContentsThe first part of this study guide is composed of 42 multiple choice questions. Ananswer key is located on page 25, followed by explanations of the correct answers,beginning on page to Use This BookletComplete a group of questions and then review your answers in the back of thebooklet. Keep in mind that test makers often like to pose questions that force you toread very carefully. For example, one section of this book gives you data for twoyears but asks you questions about only one. Unless you read these questions care-fully, you may misinterpret them and choose the wrong is very important to bring a calculator to exams that include questions on recordkeeping. Even if you are confident of your math ability, it is easy to make mistakeswhen doing calculations by each question twice to make sure you understand it. Don t rush. There isusually more than enough time to answer these luck!

3 1 Use the tables on this page and the next page to answer questions 1 through of Residence for Eight Local VillagesLength of Residence (years)VillageLess than 22 56 910 1415 or moreAlbertaHomeownersNon-Homeowners25311 27653201,0542501,209243675129 BurtonHomeownersNon-Homeowners3331238764 531,5673591,437408995135 CarlisleHomeownersNon-Homeowners11895547 2087402311,008379602246 DentonHomeownersNon-Homeowners5974056824 511,3985491,067371921269 EnfieldHomeownersNon-Homeowners104623611 3850225147024332769 Fairfield HomeownersNon-Homeowners7415051,5878721, 3447831,209350826230 GarrettHomeownersNon-Homeowners202116481 222690250732302678124 HadleyHomeownersNon-Homeowners2931177073 231,08425113323436891952 Length of Residence Hope and Midland CountiesHope CountyLength of Residence (years)Village5 or less6 910 or moreHadley1,4401,3352,559 CarlisleEnfieldDentonATOTALM idland CountyLength of Residence (years)Village5 or less6 910 or moreGarrett1,0219401,836 FairfieldAlbertaBBurtonTOTAL3 For each of the following questions, select the letter (a, b, c, d) that represents thebest choice of the four possible the tables on the previous two pages to answer questions 1 through What is the value of A?

4 A. 1,002b. 2,135c. 1,279d. 8562. Which of the following villages has the greatest number of residents who havelived in the village for 10 years or longer?a. Hadleyb. Burtonc. Enfieldd. Fairfield3. What is the value of B?a. 1,452b. 2256c. 2,615d. 8044. What percentage of the residents of Hadley have lived there for five years orless?a. 27b. 33c. 45d. It is not possible to tell from the data given in the tables45. Which village in Hope County has the most homeowners?a. Fairfieldb. Hadleyc. Dentond. Carlisle6. Which of the following villages has the fewest homeowners who have livedthere for nine years or less?a. Hadleyb. Fairfieldc. Enfieldd. Alberta5 Use the information on this page and the next page to answer questions 7 table on the following page shows information you would need to use in order-ing Office supplies. The table uses the following terms:itemThe name of the item to be orderedquantityThe minimum number that can be ordered.

5 For example, thequantity listed for pencils is 20. Even if you needed 25 pencils, youwould have to order 40 because you must order them in quantitiesof amt The amount on hand at the beginning of the received The amount received during the amtThe amount on hand at the end of the usedThe amount used during the month. You can use the followingequation to calculate this amount:amt used = beginning amt + amt received ending amtamt to order The amount to order. You assume that you will need at least asmuch of each item as you used in the previous month. You can usethe following equation to calculate this amount:amt to order = amt used ending amtIf you end up with a negative number, this means that you havemore of an item on hand than you used in the previous month. Youdon t need to order any of this to check the quantity column when you determine theamount to order. You may be required to order more of an itemthan you need.

6 For example, if you needed 25 pencils, you wouldhave to order 40 because you must order them in quantities of priceThe price for each unit of an priceThe total price for the order. You can use the following equation tocalculate this amount:total price = amt to order unit price6 For each of the following questions, select the letter (a, b, c, d) that represents thebest choice of the four possible the table above and the definitions on the previous page to answer questions 7through How many reams of copy paper were used during the month?a. 6b. 5c. 9d. 11itemquantitybeginningamtamtreceivedend ingamtamt usedamt boxes2 boxes3 boxes2 reams10 reams5 reams6 boxes2 boxes2 boxes1 How many pens should you order?a. 12b. 6c. 0d. 249. What will be the total price of the legal pads you order?a. $ $ $ $ Which of the following will you spend the second most money on?a. paper clipsb. legal padsc. pencilsd. copy paper11. How many 3-ring binders should you order?

7 A. 8b. 12c. 24d. 012. What will be the total price of the file folders you order?a. $ $ $ $ the tables on this page and the next page to answer questions 13 through of Human Resources:Payroll, Benefits, and Other Employee Expenses199920001stQuarter2ndQuarter3rdQ uarter4thQuarter1stQuarter2ndQuarter3rdQ uarter4thQuarterSalaries92,04493,54291,0 2394,66795,13495,33294,10494,890 Other Compensation23,98718,90822,86525,67925,0 9822,12826,45827,876 Health Insurance Medical Dental Vision7,2581,2561,0117,6341,3571,1297,81 31,2009877,4991,3001,2018,0291,4921,2988 ,1011,5031,3027,8321,3021,1768,0011,3981 ,222 Life Insurance728765736799803823768777 Training708744675770781801748750 Travel and Living Transportation Lodging Meals1,1099983031,2048754051,4099095651, 9081,0118901,2689115041,4591,2018761,109 8915391,398895580 Pensions7587957288298338537988079 Department of Human Resources:Payroll, Benefits, and Other Employee ExpensesFor each of the following questions, select the letter (a, b, c, d) that represents thebest choice of the four possible What is the value of A?

8 A. 185,586b. 185,690c. 234,234d. 228,48114. In the second half of 1999, what percentage of the amount spent on healthinsurance was spent on dental insurance?a. Half2nd halfSalaries and Other CompensationAHealth Insurance Medical Dental VisionLife InsuranceTravel and LivingPensions1015. How much did the cost of life insurance increase from the first half of 1999 tothe second half?a. 14b. 34c. 8d. 4216. Which of the following did the Department spend the least on in the secondhalf of 1999?a. Travel and livingb. Life insurancec. Pensionsd. Dental insurance17. By what percentage did the cost of salaries increase from the first half to thesecond half of 1999?a. 104%b..056%d. 4%18. Which of the following categories had lower expenses in the second half than inthe first half of 1999?a. Pensionsb. Travel and Livingc. Life Insuranced. Training11 Use the tables on this page to answer questions 19 through Enrollment in Elective CoursesTotal Enrollment in Elective CoursesCourse9th grade10th grade11th grade12th gradeFrench French I French II French III1103403498235458132057 Spanish Spanish I Spanish II Spanish III1153803999267528984250 Technology Wood Auto Electricity1280467837456334235622 Art Drawing and Painting Sculpture1113332534222424 Computer Science Intro to Computer Science Designing Web Pages00454951824564 Driver s Education06205183 TechnologyArtDriver sEducationFrenchSpanishComputerScience9t h grade20240144153010th grade11th gradeA12th grade12 For each of the following questions, select the letter (a, b, c, d) that represents thebest choice of the four possible Which grade has the largest enrollment in art courses?

9 A. 9thb. 10thc. 11thd. 12th20. In 10th grade, what percentage of total enrollment in elective courses is repre-sented by enrollment in foreign languages?a. 33b. 52c. 50d. 2821. What percentage of 12th graders who are enrolled in French classes are takingFrench II?a. 57b. 20c. 25d. 1022. What is the value of A?a. 152b. 5c. 144d. 1311323. Which elective has the greatest enrollment of 11th graders?a. Spanishb. Driver s Educationc. Technologyd. Art24. In which grade do the fewest students take Spanish?a. 9thb. 10thc. 11thd. 12th14 Use the tables on this page to answer questions 25 through Schedule for Current Program Year*RFP = Request for ProposalsContract Schedule for Current Program YearContract NumberRFP* IssuedProposals DueAward DateStart DateA271-001 April 3 May 20 July 2 August 1A217-002 April 3 May 20 June 21 July 18B001-451 April 3 June 18 July 1 July 28C319-030 May 12 July 1 July 20 August 12C671-009 May 21 July 20 August 8 August 30D987-022 June 12 August 8 August 20 September 1D998-001 July 1 September 1 September 10 September 15F762-009 July 20 September 18 October 5 October 20 AprilMayJuneJulyAugust September OctoberRFPI ssuedA271-001A217-002B001-451C319-030C67 1-009D987-022D998-001F762-009 ProposalsDueA271-001A217-002 AwardDateA217-002 StartDateA217-002B001-45115 For each of the following questions, select the letter (a, b, c, d)

10 That represents thebest choice of the four possible Which of the following contracts has an award date in July?a. A217-002b. D987-022c. A271-001d. C671-00926. Of the contracts that have a start date in August, how many have proposalsdue in May?a. 1b. 2c. 3d. 027. For which contracts are proposals due in July?a. A271-001 and A217-002b. D998-001 and F762-009c. B001-451d. C319-030 and C671-00928. Which contract with an award date in July has the earliest scheduled startdate?a. A217-002b. B001-451c. A271-001d. C319-0301629. How much time is there between the RFP Issued and the Proposals Due dates for contract D998-001?a. 1 monthb. 2 monthsc. 3 monthsd. none of the above30. What percentage of contracts have an award date in August?a. 20b. 25c. 33d. the tables on this page and the next page to answer questions 31 through in Recent School Board ElectionsFor the Five Towns in the Sheridan School DistrictTown1997199819992000 Carson number registered number voting3,2122,1023,4512,3073,3092,3613,20 22,209 Meadowbrook number registered number voting9,0844,9859,8765,0019,6515,1109,00 24,568 East Bay number registered number voting1,8009871,8909011,9019281,925950 Bolivar number registered number voting3,9712,0853,8711,9043,9992,0953,76 41,903 Lansing number registered number voting4,9542,4514,8712,2234,9802,5024,99 92,60418 Voting in Recent School Board ElectionsFor the Five Towns in the Sheridan School DistrictTownNumber Registered Number VotingBolivar 1998 1999 20003,8713,9993,7641,9042,0951,903 Carson 1998 1999 2000 East Bay 1998 1999 2000 Lansing 1998 1999 2000 Meadowbrook 1998 1999 2000 TOTAL 1998 1999 2000A19 For each of the following questions.