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Open Session - CalWIN

WELFARE CLIENT DATA SYSTEMS board OF DIRECTORS MEETING agenda PACKAGE Friday, November 3, 2017 12:00 2:00 Library Galleria East Room 828 I Street Sacramento, California 95814 Open Session agenda 1 Welfare Client Data Systems board of Directors Meeting Date: Friday, November 3, 2017 Time: 12:00 PM to 2:00 PM Location: Library Galleria, East Room, 828 I Street, Sacramento, California 95814 Dial-in: (888) 330-1716; Access Code: 422 068 16 Attendees: County Directors and/or Delegates DHCS Alameda, Lori Cox Yingjia Huang Contra Costa, Kathy Gallagher Sharon Silvas Fresno, Delfino Neira Sandy Williams Fresno, Esam Abed Robert Sugawara Orange, Mike Ryan Placer, Linda Bridgman DXC Technology Sacramento, Ann Edwards Michael Cox San Diego, Rick Wanne C

AGENDA WCDS Board of Directors’ Meeting November 3, 2017 2 OPEN SESSION. 12:00 . 1. Call Meeting to Order by WCDS Co-Chair and Introductions (Umesh Pol)

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Transcription of Open Session - CalWIN

1 WELFARE CLIENT DATA SYSTEMS board OF DIRECTORS MEETING agenda PACKAGE Friday, November 3, 2017 12:00 2:00 Library Galleria East Room 828 I Street Sacramento, California 95814 Open Session agenda 1 Welfare Client Data Systems board of Directors Meeting Date: Friday, November 3, 2017 Time: 12:00 PM to 2:00 PM Location: Library Galleria, East Room, 828 I Street, Sacramento, California 95814 Dial-in: (888) 330-1716; Access Code: 422 068 16 Attendees: County Directors and/or Delegates DHCS Alameda, Lori Cox Yingjia Huang Contra Costa, Kathy Gallagher Sharon Silvas Fresno, Delfino Neira Sandy Williams Fresno, Esam Abed Robert Sugawara Orange, Mike Ryan Placer, Linda Bridgman DXC Technology Sacramento, Ann Edwards Michael Cox San Diego, Rick Wanne Chris Van Vlack San Francisco, Dan Kalamaras San Francisco, Trent Rhorer First Data Staff San Luis Obispo, Devin Drake Diane Alexander San Luis Obispo, Amber Adcock Karen Tinucci San Mateo.

2 Iliana Rodriguez San Mateo, Maria De Anda LRS Michael Sylvester Santa Barbara, Daniel Nielson Santa Clara, Robert Menicocci OPAC Co-Chairs Santa Clara, Umesh Pol (Co-Chair) Bernadette Casino, San Francisco Santa Cruz, Ellen Timberlake Mary Sabillo, Sacramento Solano, Angela Shing Sonoma, Karen Fies OSI Tulare, Juliet Webb Suman Biswas Tulare, Danny Rockholt Kristine Dudley Ventura, Barry Zimmerman (Co-Chair) Yolo, Nolan Sullivan WCDS Staff Lynn Bridwell C-IV Tom Hartman Stacey Drohan Sheila Lossner CDSS Steve Maciel Todd Bland Jo Anne Osborn Raquel Givon Hali Reyes Virginia Lugo Rodain Soto CWDA Christiana Smith agenda WCDS board of Directors Meeting November 3, 2017 2 OPEN Session 12:00 1.

3 Call Meeting to Order by WCDS Co-Chair and Introductions (Umesh Pol) 12:02 2. agenda Review and Comments by WCDS Co-Chair (Umesh Pol) 12:03 3. Meeting Minutes Approval (Umesh Pol) board of Directors Draft Meeting Minutes, 9/15/2017 Attachment 12:05 4. OSI Updates (Kris Dudley) 12:15 5. CWDA Updates (Christiana Smith) 6. Approval / Decision / Action Item(s) - None 12:25 7. Discussion Item(s) Sonoma County Wildfire Activities - Disaster CalFresh (Hali Reyes) CalSAWS Single-System Planning Update (Hali Reyes, Steve Maciel) 12:40 8.

4 CalWIN Reporting Executive Steering Committee, Meeting Update (TBD) 12:50 9. Portfolio Review Strategic Updates Attachment (Rodain Soto) 9. 2 Portfolio Updates Attachments 9. 2 (Lynn Bridwell) 1:05 10. DXC Technology Updates (Chris Van Vlack) 11. Informational Item(s) - None 1: 15 12. Open Session Adjournment by Co-Chair (Umesh Pol) CLOSED Session 1:15 13. First Data QA Update (Karen Tinucci) 1: 25 14. Discussion IAPDU Update (Hali Reyes, Steve Maciel) Quality Assurance Services Procurement Update (Hali Reyes, Steve Maciel, Umesh Pol) 15.

5 Approval / Decision / Action Item(s) - None agenda WCDS board of Directors Meeting November 3, 2017 3 1: 55 16. Informational Item(s) WCDS Updates Attachment 16. 1 (Hali Reyes) 2: 00 17. Closed Session Adjournment and Next Meetings (Umesh Pol) board & Other Meetings Schedule board of Directors Meeting, 1/12/2018, Library Galleria ACTION ITEMS ID Open Date Description of Action Item Assigned to Due Closed Date 75 MEETING MINUTES 1 Welfare Client Data Systems board of Directors Meeting Date: Friday, September 15, 2017 Time: 12:00 PM to 2:00 PM Location: Library Galleria, East Room, 828 I Street, Sacramento, California 95814 Dial-in: (888) 330-1716.

6 Access Code: 422 068 16 Attendees: County Directors and/or Delegates DHCS Alameda, Lori Cox Yingjia Huang Contra Costa, Kathy Gallagher X Sharon Silvas Fresno, Delfino Neira T Sandy Williams Fresno, Esam Abed T Robert Sugawara Orange, Mike Ryan T Placer, Linda Bridgman X DXC Technology Sacramento, Ann Edwards X Michael Cox X San Diego, Rick Wanne X Chris Van Vlack X San Francisco, Dan Kalamaras T San Francisco, Trent Rhorer First Data Staff San Luis Obispo, Devin Drake X Diane Alexander T San Luis Obispo, Amber Adcock Karen Tinucci X San Mateo, Iliana Rodriguez San Mateo, Michael Wentworth X LRS Michael Sylvester Santa Barbara, Daniel Nielson T Santa Clara, Robert Menicocci X OPAC Co-Chairs Santa Clara, Umesh Pol (Co-Chair) X Bernadette Casino, San Francisco T Santa Cruz, Ellen Timberlake X Mary Sabillo, Sacramento X Solano, Angela Shing Sonoma, Karen Fies X OSI Tulare, Juliet Webb X Suman Biswas Tulare, Danny Rockholt T Kristine Dudley X Ventura, Barry Zimmerman (Co-Chair)

7 X Yolo, Nolan Sullivan X WCDS Staff Lynn Bridwell X C-IV Tom Hartman X Stacey Drohan X Sheila Lossner CDSS Steve Maciel X Todd Bland Jo Anne Osborn Raquel Givon Hali Reyes X Virginia Lugo T Rodain Soto X CWDA Christiana Smith X Item Meeting Minutes WCDS board of Directors Meeting September 15, 2017 2 OPEN Session 12:00 1. Call Meeting to Order by WCDS Co-Chair and Introductions (Barry Zimmerman) The meeting was called to order at noon; introductions followed. 12:02 2. agenda Review and Comments by WCDS Co-Chair (Barry Zimmerman) 12:03 3.

8 Meeting Minutes Approval (Barry Zimmerman) board of Directors Draft Meeting Minutes, 8/11/2017 Attachment Motion: Karen Fies/Sonoma motioned to approve the board s draft meeting minutes of 8/11/2017 as written. Linda Bridgman/Placer seconded. All in favor. Motion carried. 12:05 4. OSI Updates (Kris Dudley) OSI busy working on APD strategy and single-system related items. For single system, the SAWS Executive Steering Committee is developing standardized language, an approach description and a near-future timeline of events; the final document will be distributed in about a week.

9 Also looking into a centralized location to house files for all to access (SharePoint). CalACES operations scheduled to begin 1/2018. 12:15 5. CWDA Updates (Christiana Smith) A CalSAWS Leadership Team has been established to include: CalWIN : Barry Zimmerman, Ann Edwards C-IV: Scott Pettygrove/Merced County, Susan von Zabern/Riverside County LA DPSS: Antonia Jim nez LA DCFS: Brandon Nichols CWDA President and Vice-President: Kathy Harwell and Kathy Gallagher The team will convene for the first time next week. A focus is getting items to feds to get funding for CalACES migration moving (scheduled for 01/2018).

10 For CalSAWS, our position for implementation remains for 2025 (Feds is 2023). CWDA is working with a consultant to coordinate response efforts to feds. There is a federal funding request for CalWIN to conduct a migration analysis of what our needs would be. Also need discussions relating to informal governance with cross systems, then can get started on formal processes. First need to get through the 10/1 deadlines for feds. Meeting Minutes WCDS board of Directors Meeting September 15, 2017 3 ABAWD implementation Decision made not to change the recertification structure, but will implement automation for items such as reports.


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