OpenOffice.org Writer for Microsoft Word users

1 Writer forMicrosoft Word users :How to perform common Writer for Microsoft Word edition: May 2004 First Englishedition:May up the program to work your , edit, and review page templates and with large or complex with Writer and Microsoft Word: Comparison of ways to do thingsiContentsOverviewExperienced users of Microsoft Word may take awhile to discover how to do common tasksin OOoWriter, because some of the menus and the terminology are a bit different. In a fewcases no direct equivalent method is available. This document summarizes my research and experiments with OOoWriter , MicrosoftWord 2000, and Word 2002 (XP) running on Windows ME. You may find some differencesif you're using another operating system or another version of document covers only some of the things a former user of Word might wish to and trademark informationThe contents of this document are subject to the Public Documentation License Version (the "License"); you may only use this document if you comply with the terms of thisLicense.

2 A copy of the License is available at Original Documentation is Chapter 10, "Moving from Microsoft Word" in Writer The Initial Writer of the Original Documentation is Jean HollisWeber 2003. All Rights Reserved. Initial Writer contact: The Initial Writer contact is for reporting errors in thedocumentation. For questions regarding how to use the software, subscribe to the UsersMailing List and post your question there: trademarks within this guide belong to legitimate direct any comments or suggestions about this document to everyone who made constructive suggestions for changes and additions to thisdocument, including Andrew Brown, Daniel Carrera, and Ian and updatesVersionDateDescription of June 2003 Draft issued for May 2004 First release, after updating for and incorporatingsuggestions from Writer and Microsoft Word: Comparison of ways to do thingsiiTerminologyTerminologyMost functions and controls have the same or similar names in Microsoft Word Writer , but a few are different.

3 This table compares some common terms inthe two WriterOffice AssistantHelp AgentScreenTips or ToolTipsTipsWildcardsRegular expressions(no equivalent)Long-click (click and hold on an icon to display a tear-offtoolbar)Smart tagsDo not exist in Writer for Microsoft Word users1 Set up the program to work your waySet up the program to work your wayMost functions are found in similar places in both programs, but a few are slightly different,and the degree of control varies. This table summarizes where to find the setup do Microsoft off Office Assistant(Help Agent)Help > Microsoft Word Help >OptionsTools > Options > >GeneralTurn off autocompletionTools > AutoCorrect/AutoFormat >Word Completion tab, deselect EnableWord up document window(rulers, status bar, defaulttoolbars, etc)View > select required itemsView > select required itemsChange measurementsystemTools > > GeneralTools > > Text Document >GeneralCustomize toolbarsTools > CustomizeView > Toolbars > Customize (or)Tools > Configure (or)Right-click on toolbar > Customize orConfigureCustomize menusTools > CustomizeTools > ConfigureDisplay font names in theirfont (in toolbar drop-downfont list)

4 Tools > Customize > OptionsTools > Options > >View, select Preview in fonts listsAlways show full menus(include unavailable andlittle-used items)Tools > Customize > OptionsTools > Options > >View, select Inactive menu itemsShow/hide ScreenTips(ToolTips) on toolbarsTools > Customize > OptionsHelp > Tips, uncheckAlways create backup copyTools > Options > SaveTools > Options > Load/Save > GeneralAutosave every x minutesTools > Options > SaveTools > Options > Load/Save > GeneralShow paragraph marks,tabs, > Options > ViewTools > Options > Text Document >Formatting AidsChange file locationsTools > Options > FileLocationsTools > Options > >PathsChange user informationTools > Options > UserInformationTools > Options > > user DataSet up AutoCorrect andAutoFormat optionsTools > AutoCorrect OptionsTools > AutoCorrect/AutoFormat >Options Writer for Microsoft Word users2 Write, edit, and review documentsWrite, edit, and review documentsMost writing, editing.

5 And reviewing techniques in OOoWriter are similar to those inMicrosoft Word, but the details often vary. To do Microsoft quickly to other partsof a documentEdit > Go to (or)Outline view Edit > Navigator (or F11), double-clickon required heading, figure, table, language forspelling checkerTools > Language > SetLanguageTools > Options > Language Settings >Language. (Note: hasno grammar checker.)Ignore some text whenchecking spellingSelect text; Tools > Language >Set Language > Do not check(or) Format > Style > Modify>Format > LanguageSelect text; right-click > Character >Font > Language = [None] or the reallanguage of the selected text, if that spellingTools > Spelling & Grammar >Recheck DocumentAlways rechecksFind and replace text,formatting, and stylesEdit > Replace > More; choicesas neededEdit > Find details are a bitdifferent Use wildcards (regularexpressions) in find andreplaceEdit > Replace > More > selectUse Wildcards checkboxEdit > Find select RegularExpressions checkbox.

6 Wildcards differfrom those in , create, or edit acustom dictionaryTools > Options > Spelling &Grammar > CustomDictionariesTools > Options > Language Settings >Writing AidsCreate exception (exclude)dictionaryFile > New, type words , SaveAs > text only, file extension .EXCAs for custom dictionary, but selectException [-] checkboxTrack changes (chooseoptions)Tools > Options > TrackChangesTools > Options > Text Document >ChangesProtect document foreditingTools > Protect DocumentEdit > Changes > Protect RecordsMark and track changes(Word 2000) Tools > TrackChanges > Highlight ChangesEdit > Changes > RecordInsert comments associatedwith a changeHighlight text; Insert >CommentEdit > Changes > CommentInsert notes (comments notassociated with a change)Highlight text.

7 Insert >CommentInsert > NoteShow changes as pop-uptextOptions > View > ScreentipsHelp > Tips (and) Help > ExtendedTipsMerge documentsTools > Merge DocumentsEdit > Changes > Merge DocumentAccept or reject changesView > Toolbars > ReviewingEdit > Changes > Accept or RejectChange documentpropertiesFile > PropertiesFile > Writer for Microsoft Word users3 Write, edit, and review documentsTo do Microsoft a word countTools > Word Count (can getword count for selection)File > Properties > Statistics tab. (Cannot get word count for selectionwithout using add-in macro.)Create AutoText entrySelect text; Insert > AutoText >NewSelect text; Edit > AutoText (or)CTRL+F3 Insert AutoTextType shortcut and press F3 Type shortcut and press F3 (or)type Name of AutoText entry and pressEnter.

8 OOo distinguishes between the name and the shortcut of anAutoTextentry; Word does page layoutThis section covers such things as margins, headers and footers, columns, and controls basic page setup somewhat differently than Word Word page setupPage setup (paper size, orientation, margins, and so on) is a property of the document as awhole. To change the setup for a page, you need to define a separate section with the changedsetup. For example, if you specify headers and footers, they apply to the entire document,unless you change them in specific Writer page setupPage setup is a property of the page style. You can define many page styles for example,First Page, Left Page, Index Page, and Default.

9 If you change the page layout for one pagestyle, only that style will be affected. When you set up a page style, you can specify which page style applies to the next page, sowhen text flows from one page to the next, the correct page style will automatically apply tothe following pages. For example, you could specify a First Page style to be followed by aLeft Page style, to be followed by a Right Page style, to be followed by a Left Page style acommon setup in Writer for Microsoft Word users4 Control page layoutTo do Microsoft marginsFile > Page Setup > MarginsFormat > Page >PageSpecify different headersand footers on first, odd,and even pagesFile > Page Setup > Layout >Headers and Footers sectionDefine different page styles for First,Left (even), and Right (odd) pages,using Header and Footer tabsEdit headers and footersView > Headers and Footers,then type or insert fields.

10 Canalso double-click in existingheader or footer regionsAfter you have specified Header andFooter areas for a page, they are alwaysactive. Single-click to type or insertfieldsChange from roman toarabic page numbers in thefooter of a pageInsert a section break, deselect Same as Previous in thesecond section, define a newfooter with page numbersrestarting at 1 in arabicnumeralsInsert a manual page break and apply adifferent page styleUse paragraph styles forpage layoutCan define paragraph styleswith offset from left margin,with heading styles aligned leftor rightCan define paragraph styles with offsetfrom left margin, with heading stylesaligned left or rightUse columns for page layoutInsert continuous sections toswitch from single to multiplecolumns on one pageFormat > Page > Columns (or)Insert/Format > Section > Columns (or)