Operating Instructions General Settings Guide

1 Operating InstructionsGeneral Settings GuideRead this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read theSafety Information before using the StartedCombined Function OperationsDocument ServerUser Tools (System Settings )Registering Addresses and Users for Facsimile/Scanner FunctionsTroubleshootingRemarksEntering TextSpecifications123456789 IntroductionThis manual contains detailed Instructions and notes on the operation and use of this machine. For yoursafety and benefit, read this manual carefully before using the machine. Keep this manual in a handyplace for quick of this manual are subject to change without prior notice. In no event will the company be li-able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-ating the :Some illustrations in this manual might be slightly different from the options might not be available in some countries.

2 For details, please contact your local Safety:This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains twoGaAIAs laser diodes, 5-milliwatt, 760-800 nanometer wavelength for each emitter. Direct (or indirectreflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions andinterlock mechanisms have been designed to prevent any possible laser beam exposure to the following label is attached on the back side of the :Use of controls or adjustments or performance of procedures other than those specified in this manualmight result in hazardous radiation :The model names of the machines do not appear in the following pages. Check the type of your ma-chine before reading this manual. (For details, see Machine Types .) Type 1: Aficio 3035 Type 2: Aficio 3045 Certain types might not be available in some countries. For details, please contact your local kinds of size notation are employed in this manual.

3 With this machine refer to the metric good copy quality, Ricoh recommends that you use genuine Ricoh shall not be responsible for any damage or expense that might result from the use of parts otherthan genuine Ricoh parts with your Ricoh office Source220 - 240V, 50/60Hz, 8A or morePlease be sure to connect the power cord to a power source as above. For details about power source,see Power Connection .iManuals for This MachineThe following manuals describe the operational procedures of this machine. Forparticular functions, see the relevant parts of the Manuals provided are specific to machine type. Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as aPDF file. Two CD-ROMs are provided: CD-ROM 1 Operating Instructions CD-ROM 2 Scanner Driver and Document Management Utility General Settings Guide (this manual) (PDF file - CD-ROM1)Provides an overview of the machine and describes System Settings (such asTray Paper Settings ), Document Server functions, and to this manual for Address Book procedures such as registering faxnumbers, e-mail addresses, and user codes.

4 Security ReferenceThis manual is for administrators of this machine. It describes security func-tions that the administrators can use to protect data from being tampered, orprevent the machine from unauthorized refer to this manual for the procedures for registering administrators, aswell as setting user and administrator authentication. network Guide (PDF file - CD-ROM1)Provides information about configuring and Operating the printer in a net-work environment or using manual covers all models, and therefore contains functions and settingsthat may not be available for your model. Images, illustrations, functions, andsupported Operating systems may differ from those of your model. Copy Reference (PDF file - CD-ROM1)Describes operations, functions, and troubleshooting for the machine's copierfunction. Facsimile Reference <Basic Features> (PDF file - CD-ROM1)Describes operations, functions, and troubleshooting for the machine's fac-simile function. Facsimile Reference <Advanced Features> (PDF file - CD-ROM1)Describes advanced facsimile functions such as line Settings and proceduresfor registering IDs.

5 Printer Reference (PDF file - CD-ROM1)Describes system Settings , operations, functions, and troubleshooting for themachine's printer Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's scan-ner function. Manuals for DeskTopBinder LiteDeskTopBinder Lite is a utility included on the CD-ROM labeled ScannerDriver and Document Management Utility . DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the Operating environment for DeskTop-Binder Lite in detail. This Guide can be displayed from the [Setup] displaywhen DeskTopBinder Lite is installed. DeskTopBinder Introduction Guide (PDF file - CD-ROM2) Describes operations of DeskTopBinder Lite and provides an overview ofits functions. This Guide is added to the [Start] menu when DeskTopBinderLite is installed. Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed withDeskTopBinder Lite.

6 This Guide is added to the [Start] menu when Desk-TopBinder Lite is installed. Other manuals PS3 Supplement (PDF file - CD-ROM1) Unix Supplement (Available from an authorized dealer, or as a PDF file onour Web site.)iiiWhat You Can Do with This MachineThe following introduces the functions of this machine, and the relevant manu-als containing detailed information about marked with * are optional. For details about optional products, Options , or contact your local , Facsimile, Printer, and Scanner FunctionsThis machine provides copier, fac-simile*, printer*, and scanner* func-tions. You can make copies of a finisher*, you can sort andstaple copies. See Copy Reference. You can send originals by fax or e-mail, and receive faxes from otherparties. See Facsimile Reference <Ba-sic Features>, and Facsimile Refer-ence <Advanced Features>. You can print documents createdin computer applications. SeePrinter Reference . You can scan originals and sendscan files to a computer.

7 See Scan-ner Stored Documents You can store files scanned by thismachine, or files sent from otherfax machine or computers, into themachine's hard disk. You can printand fax stored files as can also change print settingsand print multiple documents(Document Server). See Us-ing the Document Server . With DeskTopBinder Profession-al*/Lite, you can search, check,print, and delete stored documentsusing your computer. You can alsoretrieve stored documents scannedin scanner mode. With file formatconverter*, you can even down-load documents stored in copy andprinter functions to your compu-ter. See network Guide and Fax Transmission and ReceptionReception You can store received fax messag-es on the machine's hard disk, in-stead of printing them onto can use DeskTopBinder Pro-fessional or Web Image Monitor tocheck, print, delete, retrieve, ordownload documents using yourcomputer (Storing received docu-ments). See Facsimile Reference<Advanced Features>.

8 Transmission You can send documents createdin computer applications to anoth-er party's fax machine directly,without performing a print job(LAN-Fax). See Facsimile Reference<Advanced Features>.Fax Transmission and Reception Through the Internet You can send fax documents throughe-mail by specifying the recipient se-mail address (Internet Fax Trans-mission). You can receive sent documentsvia Internet Fax, or from comput-ers (Internet Fax Reception). See Facsimile Reference<Basic Fea-tures>. You can send faxes by using datasuch as the IP address to specifythe IP-Fax destination (IP-FaxTransmission).The transmitted files can be re-ceived using an Internet fax ma-chine (IP-Fax Reception). SeeFacsimile Reference <Basic the Scanner in a network Environment You can send scan files to a speci-fied destination using e-mail(Sending scan file by e-mail). SeeScanner Reference. With ScanRouter delivery soft-ware, you can save scan files inspecified destinations on networkcomputers (Using the network de-livery scanner function).

9 See Scan-ner Reference. You can send scan files directly tofolders (Sending scan file by Scanto Folder). See Scanner the Machine/Protecting Documents (Security Functions) You can protect documents fromunauthorized access and stopthem from being copied withoutpermission. See Security Reference. You can control the use of the ma-chine, as well as prevent machinesettings from being changed with-out authorization. See Security Ref-erence. By setting passwords, you can pre-vent unauthorized access via thenetwork. See Security Reference. You can erase the data on the harddisk to prevent the informationfrom leaking out. See the manualfor the DataOverWriteSecurityUnit* and Security the Machine Via ComputerYou can monitor machine status andchange Settings using a computer. Using SmartDeviceMonitor forAdmin, SmartDeviceMonitor forClient, or Web Image Monitor, youcan use a computer to view the ma-chine's status, such as to check onpaper quantities, or misfeeds, network Guide .

10 You can use Web Image Monitor tomake network Settings . See Net-work Guide . You can also use Web Image Mon-itor to register and manage itemssuch as user codes, fax numbers, e-mail addresses, and folders in theAddress Book. See the Web ImageMonitor's Help. Using Web Image Monitor, youcan receive e-mails notifying youwhen toner runs out or a papermisfeed occurs. See the Web ImageMonitor Help. Using Web Image Monitor, youcan receive information on the ma-chine status via e-mail. See theWeb Image Monitor an Unauthorized Copy Using the printer driver, you canembed a pattern in the printeddocument. If the document is cop-ied on a machine with the CopyData Security Unit*, protected pag-es are grayed out in the copy, pre-venting confidential informationfrom being copied. If the docu-ment is copied on a machine with-out the Copy Data Security Unit*,the hidden text becomes conspicu-ous in the copy, showing that thecopy is unauthorized. See theprinter driver Help and Printer Ref-erence.