OPERATION MANUAL For Lv. 5 (Supplier) - …

1 OPERATION MANUAL For Lv. 5 ( supplier ) Click here for the latest manuals. Last update : April 24, 2017 Last update : April 19, 2016 2 Before Display of Honda Environmental Data Management System (SLIMOFFICE) is under renovation. Some words and/or sentences will be revised after this OPERATION MANUAL is issued. (Basic layout will not be changed) The purpose of this MANUAL is to make operator understand with simple instruction of action. (One action is instructed in one page) INDEX Last update : April 24, 2017 3 Item Main Task Page Survey Flow Chart Communication Method 4 5 Access SLIMOFFICE Password renewal / Password reset All 7-9 (8-9) Survey Request Receipt of Survey Request File Download Rep. 10 11-15 Data Upload (Submission) Data Upload : File attachment Error Status (Rev. ) No upload File Rep. 16-31 (23-26) (27-29) Approval Request Before completion of Approval Request Before completion of Approval (Cancellation of Approval Request) Rep. 32-36 (34) (36) Approval Rejection App.

2 37-46 (45-46) Status Status Checking Log History all. 47-50 (50) FAQ 51-52 Revision History System revision 53 Survey Flow Chart 4 Honda supplier - Approver supplier - Representative Survey Request Check Entry Data Reject Finish the Survey Receive Request Data Download Upload Application for approve Approve Send Back P10 P16 P37 OK NG Check NG OK P45 Honda supplier GHG Management File Guidance Last update : April 24, 2017 Communication Method Last update : April 21, 2017 5 * SLIMOFFICE is the name of system provided by Fujitsu and Fujitsu FIP. Acquisition (to download) and submission (to upload) of entry files are implemented via Honda Environmental Data Management System (*SLIMOFFICE) Submitted data will be put into data base. It helps suppliers to confirm GHG reduction activities over time and to extract issues by using data analysis *System Requirement: OS: Windows VISTA, Windows7, (Desktop Mode only) Web Browser: Internet Explorer 9 (VISTA) , 11 Excel: Microsoft Excel2007, 2010, 2013 (available as Excel2003 book format) *The above is compliant with Microsoft Support Policy.

3 The support will end when Microsoft ends support for the product *User ID registration is required in order to use the system (for approvers & representatives) Database is managed by Cloud System. No expenses at suppliers for system use. File management Database management Database(Cloud) Download Upload Interface (Website) PC ( supplier s Site) Download Upload Data input SLIMOFFICE OPERATION Last update : April 19, 2016 6 Access SLIMOFFICE 7 URL : Input area for User ID and Password. * Initial password will be sent to you by auto email from SLIMOFFICE. Company name Select HONDA_PUR Password Reset HM set the password for as HONDAMOT How to disable the pop-up block. Last update : April 24, 2017 Updated Change Password 8 Password is reset before survey. You need to change your password from your initial password sent from SLIMOFFICE system to your original password. input Click Click Click Last update : April 24, 2017 Password Reset 9 If you lost your password, you can reset it.

4 Input user ID and E-mail URL for password reset will be sent by auto notification email to you.(Step2) Initial password will be sent to you by auto notification email. Step1 Step2 Step3 Step4 Click Click Click Last update : April 24, 2017 File Download for Representative Last update : April 19, 2016 10 URL : SAMPLE From: (Honda) To: (Representative) Click File Download for Representative Last update : April 19, 2016 11 Click Receiving request File Download for Representative Last update : April 19, 2016 12 Click Display to see the detail File Download for Representative Last update : April 19, 2016 13 You can get some information from Honda (if any) File Name Click File Download for Representative Last update : April 19, 2016 14 Click You can change the file name when you save it. Warning!!! Do not change the version of excel file. Microsoft Excel 97-2003 File Download for Representative Last update : April 19, 2016 15 Click Data Upload for Representative Last update : April 19, 2016 16 Click Data Upload for Representative Last update : April 19, 2016 17 Click Data Upload for Representative Last update : April 19, 2016 18 Click Data Upload for Representative Last update : April 19, 2016 19 Click Please click Reply file and upload GHG management file.

5 Beware!!!! Do not upload GHG Management file in No relevant reply data This area for upload the others support document Data Upload for Representative Last update : April 19, 2016 20 Click Click Data Upload for Representative Last update : April 19, 2016 21 Please confirm the file name is displayed in green color. (If it is in red color, ref. page 23-26) Data Upload for Representative Last update : April 19, 2016 22 Error Status Data Upload for Representative Last update : April 19, 2016 23 In case the file name displays in Red. Mean there is error in your file name. Please check!! As long as there is any error, you cannot upload the file. Select Error Status displayed in upper part. Data Upload for Representative Last update : April 19, 2016 24 Error Status Click Display to see the Error Status Data Upload for Representative 25 Updated Revised Please review the data according to the error information. As long as there is/are an/any error(s), you cannot upload the file.

6 Error Status <Sheet location> <Excel tab> 1 2 6 5 4 3 7 Last update : April 20, 2018 Error Message Case (What s happen) "A reply file to be registered is in an invalid format." Another research classification or an input sheet for the last period (previous month) or the previous year was input. "The template file downloaded for receiving a research request was not used for the reply." A file not downloaded from SLIMOFFICE is registered. "No more than 12 digits in the integer part of numeric data can be saved." An input number has the wrong number of digits. "A character string has been entered in a cell that accepts only numeric values." A character string has been input into a numeric cell. "No more than 2000 characters of string data can be saved." Many characters have been input into a remarks column, etc. Error Status : Error message list Data Upload for Representative Last update : April 19, 2016 26 Please take Upload procedure even if there is no data to submit.

7 (Survey cannot be closed without your uploading) In such case, please get advanced agreement from your upper level who sent you the survey request. Data Upload for Representative Last update : April 19, 2016 27 You don t have attachment file Click Data Upload for Representative Last update : April 19, 2016 28 You don t have attachment file Click Data Upload for Representative Last update : April 19, 2016 29 Click You don t have attachment file Data Upload for Representative Last update : April 19, 2016 30 Data Upload for Representative Last update : April 19, 2016 31 Data Upload for Representative Last update : April 19, 2016 32 Data Upload for Representative Last update : April 19, 2016 33 If Select Data Upload for Representative 34 In case that you want to replace the upload file before application of approval ( Approval Request ) , click Cancel button, then back to the process of page 16. In case of Replacement of the upload file before Approval Request Last update : April 24, 2017 Data Upload for Representative Last update : April 19, 2016 35 (If any message to approver) Application is completed.

8 To Approver Data Upload for Representative 36 Cancel the approval request If you need to replace the file, going back to Upload Data process (back to the page16) If you need to change the approval route, going back to the page 32. Last update : April 24, 2017 From : Representative To: Approver SAMPLE Data Upload for Approver Last update : April 19, 2016 37 URL : Data Upload for Approver 38 URL : Company name Select HONDA_PUR Input area for User ID or Password. * Initial password will be sent to you by auto email. Last update : April 24, 2017 Data Upload for Approver Last update : April 19, 2016 39 Data Upload for Approver Last update : April 19, 2016 40 Approval have to click the attached file for Final Review Before submit to Honda. Data Upload for Approver 41 OK Approve Go to P42 NG Reject Go to P45 Last update : April 24, 2017 Data Upload for Approver Last update : April 19, 2016 42 If the data is OK. Then click Approve Data Upload for Approver Last update : April 19, 2016 43 Please reconfirm the data quality before approval.

9 Data Upload for Approver Last update : April 19, 2016 44 (If any massage to Representative) After click Save mean the Upload is completed. From supplier Honda Data Upload for Approver Last update : April 19, 2016 45 If you rejected due to data deficiencies If the data not OK. Then click Reject The data will be send back to representative for checking again. Data Upload for Approver Last update : April 19, 2016 46 If you rejected due to data deficiencies (Not enough information) (If any massage to Representative) Application return to the applicants (Representative) Please apply again after re-checking of the data. Status Checking 47 Select <= Please select the Reporting Year. You can check the progress of your submission data in the Status . Last update : April 24, 2017 Status Checking Last update : April 19, 2016 48 You can check your progress in the Status table. Complete (Status) Data upload has already completed. Status Checking 49 Last update : April 24, 2017 Status Checking Last update : April 19, 2016 50 You can see the log history here.

10 FAQ 51 Item Q A Receive Request There is no download file. Unavailable to follow the MANUAL page 11-15 Please contact Honda PIC. Receive Request There is no entry data. Please contact Honda PIC and follow their advise . Upload Data Error message is displayed when I put Submit button. Please use the file which you downloaded from SLIMOFFICE. If you still cannot upload, please contact Honda PIC. Upload Data Submit button is not active. There is some error of the entry data in the file. Please check the entry data referring the MANUAL page 23-26. Then re-try to upload according to the MANUAL page 16. Last update : April 24, 2017 FAQ 52 Item Q A Approval Request Is it required to register two approvers? Registration of the 2nd approver is up to your company s management. Replacement of the file(1) How to replace the upload file before finalize Approval request , Please refer the MANUAL page 34. Replacement of the file(2) How to replace the upload file after finalize the Approval Request.