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Operational Policy Manual - The Global Fund to Fight AIDS ...

1 Operational Policy Manual 19 April 2022 2 Note to External Readers This Operational Policy Manual is a compilation of Global Fund Operational policies and procedures relating to grant life cycle processes. The Operational Policy Notes (OPNs) and Operational Procedures contained in the Manual are based on policies approved by the Global Fund Board and grant life cycle management approaches developed by the Global Fund Secretariat. The OPNs and Procedures are updated, as necessary, to reflect changes in grant life cycle management policies and approaches.

funding requests versus the time spent implementing grants. e. Focused and timely program revision for greater impact: The process for design and review of funding requests, including the TRP review, encourages and facilitates efforts to achieve greater strategic focus and impact through program

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Transcription of Operational Policy Manual - The Global Fund to Fight AIDS ...

1 1 Operational Policy Manual 19 April 2022 2 Note to External Readers This Operational Policy Manual is a compilation of Global Fund Operational policies and procedures relating to grant life cycle processes. The Operational Policy Notes (OPNs) and Operational Procedures contained in the Manual are based on policies approved by the Global Fund Board and grant life cycle management approaches developed by the Global Fund Secretariat. The OPNs and Procedures are updated, as necessary, to reflect changes in grant life cycle management policies and approaches.

2 The Global Fund reserves the right to interpret the OPNs and Procedures set out in the Operational Policy Manual . Questions relating to their application to specific Global Fund-supported programs should be addressed to the relevant Fund Portfolio Managers. Questions of a general nature that are not program-specific should be addressed to: 3 4 Table of Contents Introduction Section 1: Access to Global Fund Financing OPN on Design and Review of Funding Requests (2020-2022 Allocation Cycle) Operational Procedures on Design and Review of Funding Requests (2020-2022 Allocation Cycle) OPN on Make, Approve and Sign Grants (2020-2022 Allocation Cycle) Operational Procedures on Make, Approve and Sign Grants (2020-2022 Allocation Cycle) OPN on Challenging Operating Environments (COEs) OPN on Support Costs/Indirect Cost Recovery (ICR)

3 Policy for Non-Governmental Organizations OPN on Additional Safeguards Policy OPN on Conditions and Management Actions OPN on Country Coordinating Mechanism Funding OPN on Private Sector Co-payment Mechanism for ACTs OPN on Co-financing OPN on Grant Entity Data Operational Procedures on Grant Entity Data Section 2: Grant Implementation OPN on Annual Funding Decisions and Disbursements Operational Procedures on Annual Funding Decisions and Disbursements OPN on Grant Revisions OPN on Pooled Procurement Mechanism Operational Procedures on OPN on Pooled Procurement Mechanism OPN on Implementing the Quality Assurance Policies for Pharmaceutical, Diagnostics and Other Health Products OPN on Supplier Misconduct OPN on Risk Management across the Grant Lifecycle Section 3.

4 Implementation Period Reconciliation and Grant Closure OPN on Implementation Period Reconciliation and Grant Closure (for 2014-2016 allocation period and thereafter) Operational Procedures on Implementation Period Reconciliation and Grant Closure (for 2014-2016 allocation period and thereafter) OPN on Grant Closure (for grants financed prior to the 2014-2016 allocation period) 5 Introduction This Operational Policy Manual is a compilation of Global Fund Operational Policy Notes (OPN) and Operational Procedures relating to grant life cycle processes. For each grant life cycle process , the OPNs define principles, rules and requirements while Operational Procedures provide the detailed step-by-step guidance to operationalize the rules and requirements.

5 The OPNs and Operational Procedures go through an internal review and approval process before they are issued. The rules and requirements as well as procedures are differentiated based on portfolio category (high impact, core and focused) in line with the Global Fund differentiation framework. The portfolio categorization exercise is undertaken for each allocation cycle based on the amount of country allocation and disease burden. The portfolio categorization for the 2020-2022 allocation period is presented below. 6 7 An applicant submits a funding request to the Secretariat reflective of the allocation from the Global Fund, its national strategy, and the outputs of an extensive multi-sectorial country dialogue process among the applicant, technical partners, donors (including the Secretariat) and civil-society organizations.

6 Once the funding request is reviewed by the TRP, the grant-making process begins. The Country Team enters into negotiations with the PRs and CCM to develop disbursement-ready grants that are submitted to the Grant Approvals Committee for review and recommendation to the Global Fund Board. SECTION 1: ACCESS TO Global FUND FINANCING 8 Operational Policy NOTE Design and Review of Funding Requests (2020-2022 Allocation Period) Issued on: 7 July 2020 Approved by: Executive Grant Management Committee process Owner: Access to Funding Department OVERALL OBJECTIVES 1.

7 Funding requests that are designed well and are reviewed effectively help the Global Fund achieve maximum impact, in line with Global Fund s 2017-2022 Strategy: Investing to End Epidemics ( Global Fund Strategy)1 and efforts to strengthen impact in the 2020-2022 allocation period. 2. The Funding Request Design and Review process is guided by the Global Fund Framework Document, the Global Fund Strategy, the Sustainability, Transition and Co-Financing Policy , the Technical Review Panel s (TRP) terms of reference, and the following core differentiation principles approved by the Board s Strategy Committee: 1 GF/B35/02 Revision 1, 9 a.

8 Differentiated level of independent review: The TRP will engage in the independent assessment of all funding requests, but with a high degree of differentiation in scope and depth of the assessment2. b. Country ownership: The process for design and review of funding requests builds on national systems and strategies, domestic co-financing and engagement of in-country stakeholders, including key and vulnerable populations3, communities and civil society. c. Tailored process for funding request development and review: The basis, scope and nature of the funding request design and review processes will (i) be evidence-informed, building on the challenges, results and impact of previous implementation periods.

9 (ii) be tailored to the different contexts in which countries operate, including but not limited to evolving epidemiology, challenging operating environments, sustainability and transition considerations, multicountry approaches and fiduciary and programmatic risk and (iii) take into consideration national systems and national health strategy plans. d. Simplification and refocusing on implementation: The process for design and review of funding requests should facilitate effective investment and use of Global Fund resources to achieve the highest impact in line with the Global Fund Strategy, recognizing the need to balance the time spent developing and reviewing funding requests versus the time spent implementing grants.

10 E. Focused and timely program revision for greater impact: The process for design and review of funding requests, including the TRP review, encourages and facilitates efforts to achieve greater strategic focus and impact through program revision throughout the grant lifecycle, as appropriate. f. Streamlining and refocusing on key information for decision making: Documentation requirements are tailored to elicit essential information needed to facilitate effective review and decision-making with respect to funding requests, including consistency across the portfolio or categories of the portfolio, building on existing national and portfolio information.


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