Outpatient Hospital Services Billing Guide

1 Washington Apple Health (Medicaid). Outpatient Hospital Services Billing Guide April 1, 2021. Disclaimer Every effort has been made to ensure this Guide 's accuracy. If an actual or apparent conflict between this document and an HCA rule arises, HCA rules apply. Billing guides are updated on a regular basis. Due to the nature of content change on the internet, we do not fix broken links in past guides. If you find a broken link, please check the most recent version of the Guide . If this is the most recent Guide , please notify us at About this Guide 1. This publication takes effect April 1, 2021, and supersedes earlier guides to this program. Unless otherwise specified, the program(s) in this Guide is governed by the rules found in Chapter 182-550 WAC. The Health Care Authority is committed to providing equal access to our Services .

2 If you need an accommodation or require documents in another format, please call 1-800-562-3022. People who have hearing or speech disabilities, please call 711 for relay Services . Washington Apple Health means the public health insurance programs for eligible Washington residents. Washington Apple Health is the name used in Washington State for Medicaid, the children's health insurance program (CHIP), and state-only funded health care programs. Washington Apple Health is administered by the Washington State Health Care Authority. Services , equipment, or both, related to any of the programs listed below must be billed using their specific Billing guides: Inpatient Hospital Services Physician-Related Services /Health Care Professional Services How can I get HCA provider documents?

3 To access provider alerts, go to HCA's provider alerts webpage. To access provider documents, go to HCA's provider Billing guides and fee schedules webpage. 1. This publication is a Billing instruction. CPT codes and descriptions only are copyright 2020 American Medical Association. 2 | Outpatient Hospital Services Billing Guide . Where can I download HCA forms? To download an HCA provider form, go to HCA's Forms & publications webpage. Type HCA's form number into the Search box as shown below (Example: 13-835). Copyright disclosure Current Procedural Terminology (CPT) copyright 2020 American Medical Association (AMA). All rights reserved. CPT is a registered trademark of the AMA. Fee schedules, relative value units, conversion factors and/or related components are not assigned by the AMA, are not part of CPT, and the AMA is not recommending their use.

4 The AMA does not directly or indirectly practice medicine or dispense medical Services . The AMA assumes no liability for data contained or not contained herein. What has changed? Subject Change Reason for Change Entire Guide Housekeeping changes To improve clarity and usability Major trauma Services Added section on major trauma To provide hyperlinks Services to HCA's Inpatient Hospital Services and Physician-Related Services /Health Care Professional Services Billing guides for providers looking for information regarding increased payments for major trauma care Office and Other Reorganized entire To remove redundant Outpatient Services section, removing information and redundant references to streamline section HCA's Physician-Related Services /Health Care Professional Services Billing Guide and adding a Physician-related Services /Health care professional Services subsection Removed blue note box regarding Suboxone.

5 CPT codes and descriptions only are copyright 2020 American Medical Association. 3 | Outpatient Hospital Services Billing Guide . Subject Change Reason for Change Stem cell therapy for Added stem cell therapy for Based upon review of musculoskeletal musculoskeletal conditions to the evidence provided by conditions list of office and other Outpatient the Health Technology Services Clinical Committee (HTCC), HCA does not consider stem cell therapy for musculoskeletal conditions to be medically necessary. Tinnitus Added Tinnitus: non-invasive Based upon review of non-pharmacologic treatments evidence provided by to the list of office and other the HTCC, HCA. Outpatient Services considers cognitive behavioral therapy to be medically necessary for treatment of subjective tinnitus.

6 Vaccines Created a new section for To consolidate vaccine Vaccines and removed Shingles information in the vaccine when administered in Guide , improving clarity Outpatient hospitals and Herpes and reducing Zoster (Shingles) vaccine sections redundancy CPT codes and descriptions only are copyright 2020 American Medical Association. 4 | Outpatient Hospital Services Billing Guide . Table of Contents Where can I download HCA forms? .. 3. Definitions .. 8. About the Program .. 10. What is the purpose of the Outpatient Hospital Services program? .. 10. How does medical necessity apply to Outpatient Hospital Services ? .. 10. What about Outpatient Hospital Services provided within one calendar day of paid inpatient admission? .. 10. Client 11. How do I verify a client's eligibility?

7 11. Are clients enrolled in an HCA-contracted managed care organization (MCO). eligible? .. 12. Managed care enrollment .. 13. Checking eligibility .. 13. Clients options to change plans .. 13. Clients who are not enrolled in an HCA-contracted managed care plan for physical health Services .. 14. Integrated managed care (IMC) .. 14. Integrated Apple Health Foster Care (AHFC) .. 15. Fee-for-service Apple Health Foster Care .. 15. Admissions .. 16. What are the criteria for an Outpatient short stay?.. 16. What is admission status?.. 16. When to change admission status .. 16. Changing status from inpatient to Outpatient observation .. 17. Changing status from Outpatient observation to inpatient .. 17. Changing status from inpatient or Outpatient observation to Outpatient .

8 17. Changing status from Outpatient surgery/procedure to Outpatient observation or inpatient .. 18. Major Trauma Services .. 19. Increased payments for major trauma 19. Surgery .. 20. Surgical and medical procedures and evaluations .. 20. Cochlear implants and bone conduction hearing devices .. 20. Replacement parts or repairs for cochlear implants and bone conduction hearing devices .. 20. Corneal tissue .. 20. CPT codes and descriptions only are copyright 2020 American Medical Association. 5 | Outpatient Hospital Services Billing Guide . Robotic assisted surgery (RAS).. 21. Skin 21. Vagus nerve stimulator .. 21. Radiology .. 22. Radiology guidelines and 22. Pathology and Laboratory .. 23. Office and Other Outpatient Services .. 24. COVID-19 .. 24. Diabetes education.

9 24. Drugs professionally administered .. 24. Kidney centers .. 24. Medical nutrition therapy .. 24. National drug code format .. 24. Neurodevelopmental providers .. 25. Occupational therapy, physical therapy, or speech/audiology 25. Physician-related Services /Health care professional 26. Sleep medicine testing (sleep apnea) .. 26. Spinraza .. 26. Vaccines .. 27. Centers of Excellence (COEs) .. 28. Where can I find HCA-approved COEs? .. 28. What Services must be performed in HCA-approved COEs? .. 28. Medical Necessity Review by Comagine Health .. 29. What is a medical necessity review by Comagine Health? .. 29. What imaging procedures require medical necessity review by Comagine Health? .. 30. Authorization .. 31. Prior authorization (PA) .. 31. What is PA?.

10 31. How does HCA determine PA? .. 31. Services requiring PA .. 31. How do I request PA? .. 32. Online submission by direct data entry into ProviderOne .. 32. Written or fax 32. Submission of photos and X-rays for medical and DME requests .. 32. Limitation extension (LE) .. 33. CPT codes and descriptions only are copyright 2020 American Medical Association. 6 | Outpatient Hospital Services Billing Guide . What is an LE? .. 33. How do I request an LE? .. 33. Documentation requirements for PA or 33. How do I obtain PA or LE? .. 33. Forms available to submit authorization requests .. 33. Forms available to submit authorization requests for medication .. 34. Outpatient prospective payment system (OPPS) .. 35. How does HCA pay for Outpatient Hospital Services ? .. 35.