Overview and Guidance - EFSP Website

1 Overview AND GUIDANCEPHASES 37, 38 AND CARESCALENDAR YEAR 2020 Program Overview Operating Objectives Funding For Distribution in Calendar Year 2020 FY19 Phase 37 COVID-19 Supplemental Phase CARES FY20 Phase 38 National Board Allocation Formula Local Boards and State Set-Aside Committees -Expectations Eligible Applicant Organizations Eligible Services to Those in Need Key Program Dates Finding Point of Contact for a Jurisdiction/Local Board Technical Assistance McKinney-Vento Homeless Assistance Act of 1987 ( 100-77, as amended)AUTHORIZATIONGOVERNANCE NATIONAL BOARDIMPLEMENTATION Local Boards in Funded Jurisdictions Competitive Grant ProcessPURPOSE Supplement and Expand On-going Efforts to Provide Shelter, Food, and Supportive ServicesFast ResponseFunds to Neediest AreasLocal Decision MakingPublic/Private Sector PartnershipAccountable Reporting Phase 37 Fiscal Year 2019 ($120 million) Phase CARES Supplemental ($200 million) Phase 38 Fiscal Year 2020 ($125 million) Qualifying Factors for Phases 37 and 38 minimum unemployed2.

2 Unemployment and poverty rates at national average State Set-Aside Percentage -8% of award to program for Phases 37 and 38 StateSet-AsideCommitteeconsiderjurisdict ionsthatdonotqualifyforanawardorareexper iencingrecentnegativeeconomicchanges. Qualifying Factors for Phase CARES:1. 300 minimum unemployed2. Unemployment and poverty rates at national average State Set-Aside Percentage -20% of award to program for emerging needs; funding determined using Unemployment Insurance Claims dataPRIMARY RESPONSIBILITIES: Create written appeals process Create system to ensure no duplication of service for rent/mortgage and utility expenditures Submit all required reports and documentation to the National BoardADMINISTRATIVE ALLOWANCE: 2% of jurisdiction s awardCOMPETITIVE GRANT PROCESS: Establish application process Advertise funding availability in local newspaper Keep minutes for the decision-making process Verify agency services Select agencies for funding Allocate the fundsSTATE SET-ASIDE COMMITTEES MirrorthecompositionoftheNationalBoard EstablishOwnMethodforFundingJurisdiction s SubmitCommitteePlanstotheNationalBoardby DueDate Phase37 Deadlineforsubmissiontobedetermined PhaseCARES(COVID-19) Deadlineforsubmissionwillvary Phase38 Deadlineforsubmissiontobedetermined Nonprofit,faith-based,andgovernmentalorg anizationsthatprovidefood,shelter,andsup portiveserviceswithintheintentoftheprogr am PastEFSP participationisnotarequirement SubmitapplicationstotheLocalBoardforfund ing(pointofcontactcanbeobtainedviatheEFS P Website , ) MusthaveaDataUniversalNumberSystem(DUNS) Number- MusthaveaFederalEmployerIdentificationNu mber(FEIN)

3 - Maintainacheckingaccountintheorganizatio n snameforEFSP deposits Payvendorsdirectlywithin90daysforservice sprovided CongregateMeals FoodPurchases HomeDeliveryMeals( ,MealsonWheels)SHELTERSERVICES MassShelters( ,localshelterfacilities) Hotel/Motel Rent/MortgageSUPPLIESANDEQUIPMENTPURCHAS ES CleaningSuppliesForShelters,FeedingSites SmallEquipmentPurchasesUpTo$300 PerItem( ,microwave)SERVICESFOODUTILITIESRENTSHEL TEREQUIPMENT ADMINUTILITYSERVICESFORCLIENTS (gas,electric,water)ADMINISTRATIVEALLOWA NCE 2%ofJurisdiction sAward LocalBoardDeterminesUsePhase37(FY19)andP haseCARESJ urisdictionalAllocationsMadeAvailable05/ 01/2020 Phase37andPhaseCARESL ocalBoardPlansDuetoNationalBoard05/29/20 20 PaymentstoOrganizationsProjectedtoBegin0 6/01/2020 PhaseCARESS tateSet-AsideCommitteePlansDue Date VariesPhase38(FY20)JurisdictionalAllocat ionsMadeAvailableTBDP hase38 LocalBoardPlansduetoNationalBoardTBDEMER GENCY FOOD AND SHELTER NATIONAL BOARD PROGRAM701 North Fairfax StreetAlexandria, Virginia 22314 Phone:703-706-9660 Fax: 703-706-9677 Address for inquiries: APPLICANTS MAY SEEK ASSISTANCE ABOUT THE PROGRAM BY CONTACTING: Local Board in the jurisdiction in which they provide food and shelter services (contact information for jurisdictions may be found on the EFSP Website homepage) EFSP National Board staffOVERVIEW AND GUIDANCEPHASES 37, 38 AND CARESCALENDAR YEAR 2020