Performance Based Appraisal System (PBAS)

1 Performance Based Appraisal System (PBAS) for Career Advancement Scheme in Government Colleges as per UGC 7th regulations , 2018 for placements due from 18-07-2018 Guidelines (for Principals and IQAC Coordinators) January 2021 Department of Collegiate Education Kerala CAS UGC regulations 2018 2 Table of Contents 1. Introduction 3 Guidelines to Principals 4 Guidelines to IQAC 4 Guidelines to Screening Cum Evaluation Committee 6 General Guidelines for Placement 6 2. Screening cum-Evaluation Committee and Selection Committee 7 3. Career Advancement Scheme (CAS) for College Teachers Option A 9 4. Career Advancement Scheme (CAS) for College Teachers Option B 12 Annexure I Forms 1.

2 Option for Assessment 14 2. PBAS proforma for Option A 15 3. PBAS proforma for Option A Phy. Edn. 19 4. PBAS proforma for Option B Common to all 24 5. Annual Performance Assessment Report Option A 34 6. Annual Performance Assessment Report Option B 37 7. Certificate for Extra Curricular activities 43 8. Certificate of Attendance 44 9. Affidavit 45 10. Assessment report of screening cum evaluation committee 46 11. PBAS Score sheet 50 Annexure II Tables 1. Detailing of API scores of Option A 59 2. Detailing of API scores of Option A Phy. Edn. 62 3. Detailing of API scores of Option B 65 4. Minimum API requirement for the promotion of teachers under CAS in colleges 74 Annexure III Checklist Checklist for IQAC for verifying the proposal for placement 76 CAS UGC regulations 2018 3 1.

3 Introduction The MHRD vide Letter (1) dated 2/11/2017, 8/11/2017 has issued Orders revising the Pay scales of Teachers in Universities and Colleges in tune with the 7th Central Pay Commission Order. In continuation, the University Grants Commission (UGC) vide Gazette Notification dated 18-07-2018 has issued the new guidelines applicable to the same named as UGC regulations on minimum qualification for appointment of teachers and other academic staff in Universities and Colleges and measures for the maintenance of standards in higher education, 2018 in supersession of the UGC regulations on minimum qualifications for appointment of teachers and other academic staff in universities and colleges and measures for the maintenance of standards in higher education 2010 and all it amendments.

4 The faculty members shall be considered for the promotion from one Academic Level/Grade Pay to another as per the CAS provided under the UGC regulations on Minimum Qualifications for Appointment of Teachers and other Academic Staff in Universities and Colleges and Measures for the Maintenance of Standards in Higher Education 2018. Government of Kerala vide (P) No. 18/2019 H Edn. dated Thiruvananthapuram 29-06-2019 has given sanction for the revision of Scale of Pay of Teachers in Affiliated Colleges in Kerala. Subsequently, Government of Kerala vide (Rt) No. 724/ 2020/ H. Edn. dated, Thiruvananthapuram 05-06-2020 has given sanction for implementing the placement/ promotion of teachers of Govt.

5 Colleges in accordance with the provisions in UGC 7th regulations , 2018. The criteria for promotions under Career Advancement Scheme laid down under the UGC 7th regulations shall be effective from the date of notification of these regulations 18-07-2018. However, to avoid hardship to those faculty members who have already qualified or are likely to qualify shortly under the existing regulations , a choice may be given to them, for being considered for promotions under the UGC 6th regulations (2010 and its amendments). However this option can be exercised only within three years ( within ) from the date of notification of these regulations . The Career Advancement Scheme (CAS) of the 7th regulation, 2018 envisages API under two broad activities for College teachers other than Physical Education and under five broad activities for Physical Education teachers in colleges as detailed in Table 1 and Table 5 in Appendix II of the Gazette Notification dated 18-07-2018.

6 CAS UGC regulations 2018 4 Guidelines to Principals The Principals shall_ 1. issue a proceedings constituting the IQAC in all Colleges as per the NAAC Guidelines. 2. issue a proceedings constituting the Screening cum Evaluation Committee (SEC) for the assessment of proposals of placements as per the regulations given in the UGC 7th scheme. 3. issue proceedings to entrust IQAC for processing placement proposals of teachers. 4. complete the assessment process as per the criteria given in clauses to of the regulation. 5. enlist a panel of experts for each subject in the College for which promotion of teachers is due, and send to the Vice Chancellor for the latter to nominate two experts from the same.

7 6. ensure that the minutes of the entire selection process duly signed by all members of Screening cum Evaluation Committee are duly recorded and forwarded to the DCE along with recommendations of SEC and copies of supporting documents for approval. 7. issue proceedings of the detailing of Assessment criteria for Category II and III done by IQAC, wherever such additions are necessary and sent to DCE for ratification. 8. issue certificates with respect to Activities 1 to 5 (of Option A)/ Category II (of Option B) on academic year basis (From June to May). A format is attached in Annexure I Form 7. Guidelines to IQAC 1. The IQAC shall act as the Documentation and Record Keeping Cell for the processing of Proposals received from Teachers.

8 2. The IQAC constituted in the college as per the NAAC guidelines is to be entrusted with the assessment of the Activities (for Option A)/ API scores (for Option B) as per UGC regulations . 3. The IQAC shall assist in the detailing of assessment criteria and methodology proforma as per the institutional requirements Based on the Tables 1, 2 & 3 of Annexure II of this guidelines. The maximum score for such institutional indicators shall be 5 in the case of Table 3(b). 4. The IQAC shall vet the application submitted by the eligible candidates and verify the supporting documents in accordance with regulation and assist the CAS UGC regulations 2018 5 Screening Cum Evaluation Committee to prepare the final recommendation to DCE.

9 5. The IQAC shall ensure submission of annual Appraisal proforma for at least two/ three/ four/ five of the last three/ four/ five/ six years of the assessment period by each candidate. 6. IQAC should ensure that research publications are in UGC recognized and reputable journals. Impact factor of journals should be verified and assured as per Thomson Reuter s list. a) The requirement of UGC recognized publications will be strictly followed with effect from July 2016 only. Prior to this period publications may be as Refereed Journals; or Non-refereed but recognized and reputable journals and periodicals, having ISBN/ISSN numbers; or Conference proceedings as full papers (Abstracts not to be included).

10 Points for Conference proceedings as full papers will be 10 for the said period. b) The old UGC Approved List of Journals has been replaced with the new UGC-CARE Reference List of Quality Journals (UGC-CARE List) 14th June 2019. [UGC Public Notice on Academic Integrity; 1 2018 (Journals)/CARE dated 14th June 2019]. The requirements of UGC-CARE listed Research Publications is to be strictly followed from 14-06-2019. 7. The IQAC shall verify the Activities (for Option A)/ API scores (for Option B) claimed by the applicants and enter the same in the Proforma with necessary changes (Annexure I, Form 10 and 11 of this guidelines) 8. The IQAC shall ensure verification of eligibility criteria and CAS criteria of all candidates.