Personnel Evaluation Evaluation Reporting System

1 Army Regulation 623 3. Personnel Evaluation Evaluation Reporting System Headquarters department of the Army Washington, DC. 31 March 2014. UNCLASSIFIED. SUMMARY of CHANGE. AR 623 3. Evaluation Reporting System This major revision, dated 31 March 2014- o Changes policy for establishing rating schemes by requiring rating schemes of two-star level commands (or equivalent organizations) and below to be approved by the next higher commander, commandant, or organizational leader (para 2-4). o Changes policy for when an intermediate rater is authorized, limiting the use to specialty branches, dual supervisory situations, and other limited circumstances (para 2-6). o Adds policy and procedures for designating a Uniformed Army Advisor to perform supplementary reviews on Evaluation reports, when required (para 2- 16). o Changes policy for nominative command sergeants major, mandating reports (para 3-2).

2 O Includes counseling requirements in support of the Army's Operational Energy Policy, which focuses on improving the Army's capabilities through better use of energy (para 3-5 ). o Includes a new rater's managed assessment for DA Form 67-10-1 (Company Grade Plate (O1-O3; WO1-CW2) Officer Evaluation Report) and DA Form 67-10-2 (Field Grade Plate (O4-O5; CW3-CW5) Officer Evaluation Report), reinvigorating the importance of the rater to the overall assessment process and reinforcing accountability (para 3-7). o Includes operational and broadening assignment recommendations on DA Form 67- 10-2 (Field Grade Plate (O4-O5; CW3-CW5) Officer Evaluation Report) to assist in talent management (para 3-7). o Includes strategic assignment recommendations on DA Form 67-10-3 (Strategic Grade Plate (O6) Officer Evaluation Report) to assist in talent management (para 3-7).

3 O Redefines the senior rater four-box check System and label technique for all grade plate forms (para 3-9). o Includes a new Rater Profile Report to track the rating history of each rater for officers of all components, by rank, for second lieutenant through lieutenant colonel and warrant officer one through chief warrant officer five (para 3-11). o Updates and clarifies procedures for interim DA Form 1059 (Service School Academic Evaluation Report) and DA Form 1059-1 (Civilian Institution Academic Evaluation Report) reports, when required (paras 3-14 and 3-15). o Mandates that enclosures to evaluations must be in either a .pdf, .jpg, or .tiff format for acceptance as an authorized attachment to the completed Evaluation (para 3-35). o Clarifies policy for when to use a code 02 Annual versus a code 10 Extended Annual as reason for submission for Evaluation reports (paras 3-41 and 3- 42).

4 O Updates policy for establishing appeal priorities (para 4-10). o Updates policy for rating officials of physician assistants when assigned to perform staff level functions which would not require a physician to be within the rating chain (para E-3). o Incorporates new Evaluation Entry Processing System for completing and submitting Evaluation reports to Headquarters, department of the Army (throughout). o Incorporates the policies set forth in Army Directive 2013-20 for assessing rated Soldiers on fostering climates of dignity and respect and adhering to the Sexual Harrassment/Assault Response and Prevention Program; including associated goals and objectives on the support form; and ensuring that Evaluation reports reflect any substantiated finding, in an Army or department of Defense investigation or inquiry, that a rated Solder: committed an act of sexual harassment or sexual assault; failed to report a sexual harassment or sexual assault; failed to respond to a report of sexual harassment or sexual assault; or retaliated against a person making such a report.

5 The provision of Army Directive 2013-20, paragraph 3b, that required assessment of a rated Soldier's response to a substantiated incident of sexual harassment or sexual assault in his or her unit, is no longer required under Army policy. This major revision incorporates all other terms of Army Directive 2013-20 (throughout). o Incorporates language in support of strengthening rating chain accountability by prohibiting pooling of rated populations (throughout). o Includes new DA Form 67-10-1, DA Form 67-10-2, DA Form 67-10-3, DA Form 67-10- 4 (Strategic Grade Plate (O7) Officer Evaluation Report), based on grade plates, and linking performance to attributes and competencies outlined in ADRP 6-22 (throughout). o Replaces DA Form 67-9 (Officer Evaluation Report) (throughout). o Includes a new DA Form 67-10-1A (Officer Evaluation Report Support Form), mandated for use by officers in the grade of warrant officer one through colonel, and linking development with attributes and competencies outlined in ADRP 6-22 (throughout).

6 O Replaces DA Form 67-9-1 (Officer Evaluation Report Support Form) and DA Form 67-9-1A (Development Support Form) (throughout). Headquarters *Army Regulation 623 3. department of the Army Washington, DC. 31 March 2014 Effective 1 April 2014. Personnel Evaluation Evaluation Reporting System Guard/Army National Guard of the United commander or senior leader of the requ- States, and the Army Reserve, unless esting activity and forwarded through otherwise stated. It also applies to Depart- their higher headquarters to the policy ment of the Army Civilians, and to proponent. Refer to AR 25 30 for specific Armed Forces and Coast Guard offi- guidance. cers, officers of allied armed forces, and employees of the Government who Army internal control process. This serve as rating officials in the perform- regulation contains internal controls and ance of their Personnel management re- provides an internal control Evaluation for sponsibilities as established by this use in evaluating key internal controls regulation and in accordance with applica- (appendix I).

7 Ble Joint, department of Defense, and ci- vilian Personnel management policy. It Supplementation. Supplementation of does not apply to retirees or former Sol- this regulation and establishment of com- diers. This regulation applies during mo- mand and local forms are prohibited with- bilization in conjunction with the out prior approval from Deputy Chief of History. This publication is a major Personnel Policy Guidance published for Staff, G 1 (DAPE ZA), 300 Army Penta- revision. each operation and issued by Headquar- gon, Washington, DC 20310 0300. ters, department of the Army. Summary. This regulation prescribes the Suggested improvements. Users are policy and tasks for the Army's Evalua- Proponent and exception authority. invited to send comments and suggested tion Reporting System , including officer, The proponent of this regulation is the Deputy Chief of Staff, G 1.

8 The propo- improvements on DA Form 2028 (Recom- noncommissioned officer, and academic mended Changes to Publications and Evaluation reports focused on the assess- nent has the authority to approve excep- tions or waivers to this regulation that are Blank Forms) directly to Commander, ment of performance and potential. It in- cludes policy statements, operating tasks, consistent with controlling law and regu- Army Human Resources Command and rules in support of operating tasks. It lations. Pursuant to AR 25 30, paragraph (AHRC PDV E), 1600 Spearhead Divi- has been revised to update policy on the 3 2, the Deputy Chief of Staff, G 1, has sion Avenue, department 470, Fort Knox, use of new grade plate officer Evaluation delegated this approval authority to the KY 40122 5407. forms, integration of a rater's profile for Commanding General, Human Resources Command, who may further delegate this Distribution.

9 This publication is availa- rated officers in the grades of O 5 and authority to a division chief, Human Re- ble in electronic media only and is in- below, strengthening of rating chain ac- countability, integration of Army leader- sources Command, in the rank of colonel tended for command levels C, D, and E. ship doctrine on officer Evaluation reports, or the civilian grade equivalent. Human for the Regular Army, the Army National use of the officer Evaluation support form, Resources Command is a field operating Guard/Army National Guard of the United and requirements for counseling and as- agency to the proponent agency. Activi- States, and the Army Reserve. sessing rated Soldiers on fostering a cli- ties may request a waiver to this regula- mate of dignity and respect and adhering tion by providing justification which to the Sexual Harassment/Assault Re- includes a full analysis of the expected sponse and Prevention Program.

10 Benefits and must include a formal review by the activity's senior legal officer. All Applicability. This regulation applies to waiver requests will be endorsed by the the Regular Army, the Army National *This regulation supersedes AR 623 3, dated 5 June 2012. AR 623 3 31 March 2014 i UNCLASSIFIED. Contents (Listed by paragraph and page number). Chapter 1. Introduction, page 1. Section I. Overview, page 1. Purpose 1 1, page 1. References 1 2, page 1. Explanation of abbreviations and terms 1 3, page 1. Responsibilities 1 4, page 1. Manpower resources 1 5, page 2. Levels of work 1 6, page 2. Section II. Principles and Standards, page 3. Principles of support 1 7, page 3. Standards of service 1 8, page 3. Section III. Special Circumstances, page 5. Performance and potential evaluations 1 9, page 5. Changes to an Evaluation report 1 10, page 5. Commander's or commandant's inquiry 1 11, page 5.