Personnel Evaluation Evaluation Reporting System

1 Army Regulation 623 3. Personnel Evaluation Evaluation Reporting System Headquarters Department of the Army Washington, DC. 4 November 2015. UNCLASSIFIED. SUMMARY of CHANGE. AR 623 3. Evaluation Reporting System This administrative revision, dated 30 March 2016-- o Corrects table 2-1 to clarify policy language associated with use of P . identifier for rated noncommissioned officers (table 2-1). o Applies administrative corrections (paras 2-7b(13), 2-7b(14), 2-17c(7), 3- 33e(1), 3-42b(2), and E-4). This major revision, dated 4 November 2015-- o Renames DA form 67-10-4 (Strategic Grade Plate (O7) Officer Evaluation Report) to DA form 67-10-4 (Strategic Grade Plate General Officer Evaluation Report) (para 1-1). o Updates policy authorizing officer Evaluation reports for United States Army Reserve officers in the rank of major general (paras 1-7 and 3-2).

2 O Incorporates Army Directive 2015-11, Unmasking of Army Officer Evaluation Reports (herby superseded) (para 1-12). o Incorporates policy for alternate use of an issued Department of Defense identification number in lieu of a nine digit social security number for the rated Soldier, rater, intermediate rater, and senior rater (para 1-14d). o Specifies service members of Allied armed forces are authorized to serve as raters for noncommissioned officers (para 2-5a(2)). o Authorizes a brigadier general (O-7) serving as Chief of Staff to to rate officers who are senior in date of rank (para 2-7b(12)(c)). o Updates and clarifies minimum grade requirements to serve as senior raters for Evaluation reports (para 2-7 and table 2-1). o Updates and defines supplementary review policy to incorporate DA form 2166- 9-1 (NCO Evaluation Report (SGT)), DA form 2166-9-2 (NCO Evaluation Report (SSG - 1SG/MSG)), and DA form 2166-9-3 (NCO Evaluation Report (CSM/SGM)).

3 (paras 2-15 through 2-18 and para 3-10). o Updates policy for loss of a rating official or rated Soldier for noncommissioned officers (para 2-19b). o Updates policy for when three- and four-star nominative position sergeants major receive Evaluation reports (para 3-2b(3)). o Includes a new noncommissioned officer Evaluation report rater assessment and "Rater Tendency" report to track the rating history of each rater for noncommissioned officers of all components, by rank, for staff sergeant through command sergeant major (paras 3-7b and 3-11). o Redefines the senior rater four-box check System and label technique for DA. form 2166-9-2 and DA form 2166-9-3 (para 3-9). o Incorporates a new rater four-box check System and label technique for DA form 2166-9-2 and DA form 2166-9-3 (para 3-9).

4 O Includes a new senior rater's managed assessment for DA form 2166-9-2 and DA. form 2166-9-3 reinvigorating the importance of the senior rater to the overall assessment process and reinforcing accountability (para 3-9b). o Includes one "broadening" assignment recommendation for noncommissioned officers on DA form 2166-9-1, DA form 2166-9-2, and DA form 2166-9-3 to assist in talent management (paras 3-9b and 3-11). o Updates reset of "Senior Rater Evaluation Timeliness Report" to 21 April 2015. (para 3-11). o Clarifies policy when performance and potential comments may be entered by rating officials on Evaluation forms (paras 3-17 and 3-18). o Updates submission and processing procedures of DA form 2166-9-1, DA form 2166-9-2, and DA form 2166-9-3 for Army National Guard noncommissioned officers (para 3-33 and app H).

5 O Adds warrior transition unit rating scheme requirements when Soldiers perform duties with tenant unit (para 3-34). o Mandates enclosures to DA form 2166-9-1, DA form 2166-9-2, and DA form 2166-9- 3 must be in either a .pdf, .jpg, or .tiff format for acceptance as an authorized attachment to the completed Evaluation (para 3-35). o Updates policy for newly received derogatory information to incorporate noncommissioned officer Evaluation reports (para 3-38). o Updates requirements for when noncommissioned officers may receive a "Complete the Record" report (para 3-56). o Adds exception to policy for issuing DA form 1059 (Service School Academic Evaluation Report) to noncommissioned officers who fail to complete the 230- 25D3O (CP) Cyber Network Defender course (para 3-49d(9)).

6 O Updates policy for when requesting Commander's or Commandant's Inquiries (para 4-5f). o Replaces DA form 2166-8 (NCO Evaluation Report) with DA form 2166-9-1, DA form 2166-9-2, and DA form 2166-9-3, based on Army leadership levels, linking performance to attributes and competencies (throughout). o Replaces DA form 2166-8-1 ( ncoer counseling and support form ) with DA form 2166-9-1A (NCO Evaluation Report support form ), mandated for use by noncommissioned officers in the rank of corporal through command sergeant major, linking development with attributes and competencies (throughout). o Removes previous policy for memorandum of input use in lieu of rendering an Evaluation report (throughout). o Incorporates use of the Evaluation Entry System as primary method for completing and submitting DA form 2166-9-1, DA form 2166-9-2, and DA form 2166-9-3 (throughout).

7 Headquarters *Army Regulation 623 3. Department of the Army Washington, DC. 4 November 2015 Effective 1 January 2016. Personnel Evaluation Evaluation Reporting System support form ; remove policy for memo- Human Resources Command is a field op- randum of use in lieu of rendering an offi- erating agency to the proponent agency. cer Evaluation report; provide new Activities may request a waiver to this processing procedures for Army National regulation by providing justification Guard noncommissioned officer evalua- which includes a full analysis of the ex- tion reports; and incorporate new policy pected benefits and must include a formal for unmasking Army officer Evaluation review by the activity's senior legal offi- reports. cer. All waiver requests will be endorsed Applicability.

8 This regulation applies to by the commander or senior leader of the the Regular Army, the Army National requesting activity and forwarded through Guard/Army National Guard of the United their higher headquarters to the policy States, and the Army Reserve, unless proponent. Refer to AR 25 30 for specific otherwise stated. It also applies to Depart- guidance. ment of the Army Civilians, and to Armed Forces and Coast Guard offi- Army internal control process. This cers, officers of allied armed forces, and regulation contains internal control provi- History. This publication is an employees of the Government who sions in accordance with AR 11 2 and administrative revision. The portions serve as rating officials in the perform- identifies key internal controls that must affected by this administrative revision are ance of their Personnel management re- be evaluated (see appendix I).

9 Listed in the summary of change. sponsibilities as established by this Supplementation. Supplementation of Summary. This regulation prescribes the regulation and in accordance with applica- this regulation and establishment of com- policy and tasks for the Army's Evalua- ble Joint, Department of Defense, and ci- mand and local forms are prohibited with- tion Reporting System , including officer, vilian Personnel management policy. It out prior approval from the Deputy Chief noncommissioned officer, and academic does not apply to retirees or former Sol- of Staff, G 1 (DAPE ZA), 300 Army Evaluation reports focused on the assess- diers. This regulation applies during mo- Pentagon, Washington, DC 20310 0300. ment of performance and potential. It in- bilization in conjunction with the cludes policy statements, operating tasks, Personnel Policy Guidance published for Suggested improvements.

10 Users are and rules in support of operating tasks. It each operation and issued by Headquar- invited to send comments and suggested has been revised to update policy on the ters, Department of the Army. improvements on DA form 2028 (Recom- use of new noncommissioned officer eval- Proponent and exception authority. mended Changes to Publications and uation report forms; integrate a new The proponent of this regulation is the Blank Forms) directly to the Commander, rater's assessment for noncommissioned Deputy Chief of Staff, G 1. The propo- Army Human Resources Command officers which incorporates a new "Rater nent has the authority to approve excep- (AHRC PDV E), 1600 Spearhead Divi- Tendency" report; integrate a new senior tions or waivers to this regulation that are sion Avenue, Department 470, Fort Knox, rater's managed assessment for staff ser- consistent with controlling law and regu- KY 40122 5407.