PERSONNEL RULES AND REGULATIONS AMENDED …

1 1 PERSONNEL RULES AND REGULATIONS ORDINANCE NUMBER 1090 Approved and adopted by the Board of Mayor and Council February 9, 2012 2 CITY OF LAWRENCEBURG PERSONNEL RULES AND REGULATIONS TABEL OF CONTENTS SECTION I. - INTRODUCTION A. PURPOSE PAGE 8 B. SCOPE PAGE 8 C. EQUAL EMPLOYMENT OPPORTUNITY POLICY PAGE 9 D. DISABILITY ACCOMODATION PAGE 9 E. HARASSMENT PAGE 9-10 F.

2 COMPAINT PROCEDURES PAGE 10 G. CHAIN OF COMMAND PAGE 10 H. CITIZEN RELATIONS PAGE 11 SECTION II. - EMPLOYEE CATAGORIES A. REGULAR FULL-TIME PAGE 12 B. REGULAR PART TIME PAGE 12 C. TEMPORARY EMPLOYEES PAGE 12 D. VOLUNTEER EMPLOYEES PAGE 12 E. VOLUNTEER FIREFIGHTERS PAGE 12 F. POLICE RESERVE PAGE 13 G. CLASSIFIED SERVICE PAGE 13 3 SECTION III. - HIRING AND RETENTION POLICY STATEMENT PAGE 14 A. EMPLOYMENT OF RELATIVES PAGE 14 B. APPLICATION PROCESS PAGE 15 C.

3 PRE-EMPLOYMENT MEDICAL & AGILITY EXAM PAGE 15-16 D. PROBATION PAGE 16 E. JOB ADVANCEMENT PAGE 16-17 F. TRANSFERS PAGE 17 G. PERFORMANCE EVALUATION PAGE 17 SECTION IV. COMPENSATION POLICY STATEMENT PAGE 18 A. HOURS OF WORK PAGE 18 B. WORK WEEK/WORK PERIOD PAGE 18-19 C. PAYDAY/PAY PERIOD PAGE 20 D. PAYROLL DEDUCTIONS PAGE 20 E. OVERTIME/COMPENSATORY TIME PAGE 20 F. SPECIAL ASSIGNMENT COMPENSATION PAGE 21 G. COMPENSATORY TIME OFF PAGE 21 H. SHIFT PREMIUM PAGE 21 I.

4 CALL BACK PAY/COMPENSATION PAGE 21 J. PAID ON-CALL PAGE 22 K. WORKING OUT OF CLASSIFICATION PAGE 22 4 SECTION V. BENEFITS A. ELIGIBILITY PAGE 23 B. HOLIDAYS PAGE 23-24 C. ANNUAL/VACATION LEAVE PAGE 24-26 D. SICK LEAVE PAGE 26-28 E. LEAVE TRANSFER PAGE 28 F. DEATH OF AN EMPLOYEE PAGE 29 G. BEREAVEMENT LEAVE PAGE 30 H. CIVIL LEAVE PAGE 30 I. FAMILY AND MEDICAL LEAVE PAGE 31-36 J. MILITARY LEAVE PAGE 37-38 K. MATERNITY LEAVE PAGE 38 L.

5 LEAVE OF ABSENCE WITHOUT PAY PAGE 38 M. EMPLOYEE HEALTH/LIFE INSURANCE PAGE 39 N. FLEXIBLE SPENDING ACCOUNT PAGE 39 O. COBRA BENEFITS CONTINUATION PAGE 39 P. HEALTH INSURANCE PAGE 40 Q. EMPLOYEE ASSISTANCE PROGRAM PAGE 40-41 R. WORKERS COMPENSATION INSURANCE PAGE 41-42 S. TRAINING FUNDING PAGE 42-43 T. TRAINING PAGE 43 U. RETIREMENT PLAN PAGE 43-44-45 5 SECTION VI. SEPARATIONS, DISCIPLINE, APPEALS AND GRIEVANCES I. TYPES OF SEPARATIONS PAGE 46 A.

6 RETIREMENT PAGE 46 B. RESIGNATION PAGE 46 C. LAY-OFF PAGE 46-47 D. DISABILITY PAGE 47 E. DEATH PAGE 47 F. PROBATIONARY TERMINATION PAGE 48 G. DEMOTION/DISMISSAL PAGE 48 H. DISCIPLINARY ACTIONS PAGE 48-49 I. EMPLOYEE CONFERENCE PAGE 50 J. ORAL REPRIMAND PAGE 50 K. WRITTEN REPRIMAND PAGE 50 L. SUSPENSION PAGE 50 M. DISMISSAL PAGE 51 N. APPEALS PAGE 51 O. GRIEVANCE/COMPLAINT PROCEDURES PAGE 52-53 P GRIEVANCE/COMPLAINT PROCEEDINGS RECORDS PAGE 53 SECTION VII.

7 SAFETY POLICIES AND RULES A. SAFETY PAGE 54-55 6 SECTION VIII. PERSONNEL POLICIES A. PERIODIC MEDICAL EXAMINTIONS AND/OR AGILITY EXAMINATIONS PAGE 56 B. PERSONNEL DATA CHANGES PAGE 56 C. ABSENTEESM AND TARDINESS PAGE 56-57 D. OUTSIDE EMPLOYMENT PAGE 57 E. GARNISHMENTS PAGE 57 F. CITIZENSHIP STATUS VERIFICATION PAGE 57 G. INCLEMENT WEATHER PAGE 57-58 H. BULLETIN BOARDS PAGE 58 I. LOST AND FOUND PAGE 58 J. GAMBLING PAGE 58 K.

8 LIGHT DUTY OR RESTRICTED WORK POLICY PAGE 59-61 L. DRIVNG RECORDS PAGE 61 M. USE OF CITY VEHICLES AND EQUIPMENT PAGE 61-62 N. SPECIAL LICENSE AND MEMBERSHIP FEES PAGE 62 O. ASSIGNMENT OF EQUIPMENT PAGE 62 P. CITY PROPERTY ASSIGNED TO INDIVIDUAL EMPLOYEES PAGE 63 Q. TELEPHONE, MAILSYSTEM, AND FAX USE PAGE63 R. CELLULAR TELEPHONE POLICY PAGE 63-64 S. COMPUTER USE POLICY PAGE 64-66 T. ELECTRONIC MAIL POLICY (E-MAIL) PAGE 66-69 U. VIDEO SURVEILLANCE SYSTEM POLICY PAGE 69-70 V.

9 WORKPLACE VIOLENCE PREVENTION PAGE 70-71 W. POLICITAL ACTIVITIES PAGE 71 X. BLOOD BANK PAGE 71 Y. DRESS CODE PAGE 72 Z. EMPLOYEE TIME SHEETS PAGE 72 AA. VISITORS IN THE WORK PLACE PAGE 72 BB. SOLICITATIONS PAGE 72 CC. CONFLICT OF INTEREST PAGE 73 DD. MEDICAL RECORDS PAGE 73 EE. VOTING PAGE 73 FF. NARCOTICS AND INTOXICATING LIQUORS PAGE 73 GG. PURCHASING CARD POLICY PAGE 73-74-75 7 SECTION IX. CODE OF ETHICS PAGE 75-81 Section-by-Section Summary and Explanation for Code of Ethics PAGE 78-81 SECTION X.

10 - DRUG AND ALCOHOL TESTING POLICY PAGE 82-98 SECTION XI. - INFECTIOUS DISEASE POLICY PAGE 99-109 SECTION XII. TOBACCO USE POLICY PAGE 108 SECTION XIII. - TRAVEL POLICY PAGE 110-118 SECTION XIV. - SEVERABILITY PAGE 119 SECTION XV. - SPECIAL NOTE PAGE 119 8 CITY OF LAWRENCEBURG PERSONNEL RULES AND REGULATIONS SECTION I INTRODUCTION Pursuant to the City Charter, Article V, Section C (1) and Article VIII, Section D, these RULES shall be administered by the City Administrator under the direction of the Board of Mayor and Council and in conformity with the ordinance establishing a PERSONNEL system.