Personnel Separations Physical Evaluation for …

1 Army Regulation 635 40 Personnel SeparationsPhysicalEvaluation forRetention,Retirement, orSeparationHeadquartersDepartment of the ArmyWashington, DC8 February 2006 Rapid Action Revision (RAR) Issue Date: 20 March 2012 UNCLASSIFIEDSUMMARY of CHANGEAR 635 40 Physical Evaluation for retention , Retirement, or SeparationThis rapid action revision, dated 20 March 2012--o Identifies Department of Defense documents that must be read in conjunctionwith AR 635-40 for military disability Evaluation : DODD ; ; DOD Memorandum, May 3, 2007, Policy Guidance for the DisabilityEvaluation System and Establishment of Recurring Directive-Type Memoranda;DOD Memorandum, December 19, 2007, Directive Type Memoranda (DTM) onStandards for Determining Unfitness Due to Medical Impairment(Deployability); DOD Memorandum, March 13, 2008, Directive-Type Memorandum(DTM) on Implementing Disability-Related Provisions of the National DefenseAuthorization Act of 2008 (PL 110-181); DOD Memorandum, October 14, 2008,Policy Memorandum on Implementing Disability-Related Provisions of theNational Defense Authorization Act of 2008 (PL 110-181).

2 And DOD Memorandum,January 6, 2009, Expedited DES Process for Members with CatastrophicConditions and Combat-Related Cases (available at ); and DOD Memorandum, December 19,2011, Directive-Type Memorandum (DTM) 11-015 on Integrated DisabilityEvaluation System (IDES) (available at ) (app A, sec I).o Changes title from Commanding Generals of Health Services Command, 7thMedical Command/Europe, and 18th Medical Command to Commanding General, Medical Command (para 2-7).o Changes reference from AR 600-6 (obsolete) to AR 40-66 (para 4-8).o Revises paragraph for record of proceedings of the Physical Evaluation board(para 4-19o).o Revises DA Form 199 ( Physical Evaluation Board Proceedings) to be the recordof proceedings for the findings and recommendations of the informal physicalevaluation board (para 4-20b).

3 O Revises paragraphs for Soldier s election to the informal Physical evaluationboard findings and recommendations on DA Form 199, section IX (paras 4-20c and4-20d(2)).o Changes the role of the Physical Evaluation board liaison officer (paras 4-20d and 4-20d(1)).o Revises paragraph to read Complete DA Form 5893 (Soldier s MedicalEvaluation Board/ Physical Evaluation Board Counseling Checklist) (para 4-20d(5)).o Removes instructions on how to locally reproduce DA Form 5890 (para 4-21e(2)).o Revises DA Form 199-1 (Formal Physical Evaluation Board Proceedings) as therecord of proceedings for the findings and recommendations of the formalphysical Evaluation board proceedings (para 4-21r(3)).

4 O Changes paragraph Soldier s response to Soldier s election and revisesparagraph to read DA Form 199-1, section X, records the Soldier s electionoptions to formal findings and recommendations (para 4-21s).o Adjusts wording in paragraph for transmittal letter for mental incompetencycases (para 4-21u(2)).o Authorizes DA Form 199-2 ( Army Physical Disability Agency (USAPDA)Revised Physical Evaluation Board (PEB) Proceedings) to document the Physical Disability Agency revisions to Physical Evaluation boardfindings, decisions of the Army Physical Disability Appeal Board, anddecisions of the Army Board for Correction of Military Records (paras 4-22d(4), 4-22f, and 4-25b(6)).

5 O Changes title from Army Human Resources Command to Army PhysicalDisability Agency (paras 4-24, 7-9, and 7-10).o Deletes suspense for issuing letter of instructions to the medical treatmentfacility commander (para 7-9a).o Changes Army Finance and Accounting Center to Defense Finance andAccounting Service, Cleveland, Ohio (para 7-11b(1) and 7-12).o Deletes Rating Principles and Special Instructions and Explanatory Notes (appB, secs II and III).o Deletes Instructions for DA Form 199 ( Physical Evaluation Board (PEB)Proceedings) (app D).o Adds Internal Control Evaluation Checklist (app F).o Makes additional rapid action revision changes (removed R from DA Form 5889(para 4-15a); adjusted reference to DA Form 199 and DA Form 199-1 (paras 4-15h, 4-19l(1), 4-19p(1), para 4-19p(2), 4-21t(4)(b), 4-21t(5), 4-21u(1), and4-21u(2)); deleted paras 4-19r and 4-21u(3); deleted figs 4-1 through 4-8, 7-1 through 7-4, 8-1, and E-1; deleted tables 4-1, 4-2, and 8-1).

6 O Makes administrative changes (app A: deleted publications AR 135-200 and NGR40-501 (not used); added DA Form 199-2 and removed -R from DA Form 5889, DAForm 5890, DA Form 5891, DA Form 5892, and DA Form 5893 in required forms;deleted DA Form 201 and DA Form 3430-R and added DA Form 11-2, DD Form 2S(RET), and DFAS Form 702 in related forms; glossary: deleted unused acronymsand corrected abbreviations as prescribed by Army Records Management andDeclassification Agency).o Changes USA HRC to USAPDA (throughout).o Updates office symbols for the Human Resources Command and/or adds newaddress: Army Human Resources Command, 1600 Spearhead Division Avenue,Fort Knox, KY 40122-5208 (throughout).

7 O Changes acronym for medical Evaluation board from MEBD to MEB (throughout).HeadquartersDepartment of the ArmyWashington, DC8 February 2006 Personnel SeparationsPhysical Evaluation for retention , Retirement, or separation *Army Regulation 635 40 Effective 8 March 2006 History. This publication is a rapid actionrevision (RAR). This RAR is effective 26 March 2012. The portions affected by thisRAR are listed in the summary of This regulation governs theevaluation for Physical fitness of Soldierswho may be unfit to perform their mili-tary duties because of Physical Department of Defense policies listedin the summary of change and at appendixA u n d e r r e q u i r e d p u b l i c a t i o n s m u s t b eread in conjunction with this regulationuntil a full revision of this regulation This regulation applies tot h e a c t i v e A r m y , t h e A r m y N a t i o n a lGuard/Army National Guard of the UnitedStates.

8 And the Army Reserve, unlessotherwise and exception Deputy Chief of Staff, G 1 is theproponent of the regulation. The propo-nent has the authority to approve excep-tions or waivers to this regulation that areconsistent with controlling law and regu-lations. The proponent may delegate thisapproval authority, in writing, to a divi-sion chief within the proponent agency orits direct reporting unit or field operatingagency, in the grade of colonel or thecivilian equivalent. Activities may requesta waiver to this regulation by providingjustification that includes a full analysis oft h e e x p e c t e d b e n e f i t s a n d m u s t i n c l u d ef o r m a l r e v i e w b y t h e a c t i v i t y s s e n i o rlegal officer.

9 All waiver requests will bee n d o r s e d b y t h e c o m m a n d e r o r s e n i o rleader of the requesting activity and for-warded through their higher headquarterst o t h e p o l i c y p r o p o n e n t . R e f e r t o A R25 30 for specific management control regulation contains internal controlprovisions in accordance with AR 11 2and identifies key internal controls thatmust be evaluated (see appendix F).S u p p l e m e n t a t i o n . S u p p l e m e n t a t i o n o fthis regulation and establishment of com-mand and local forms are prohibited with-out prior approval from the Deputy Chiefo f S t a f f , G 1 ( D A P E M P ) , 3 0 0 A r m yPentagon, Washington, DC 20310 u g g e s t e d i m p r o v e m e n t s.

10 T h e p r o -ponent agency of this regulation is theOffice of the Deputy Chief of Staff, G are invited to send comments ands u g g e s t e d i m p r o v e m e n t s o n D A F o r m2028 (Recommended Changes to Publica-tions and Blank Forms) directly to Com-m a n d e r , U . S . A r m y P h y s i c a l D i s a b i l i t yA g e n c y ( A H R C D R P ) , P o l i c y O f f i c e r ,2 5 3 0 C r y s t a l D r i v e , A r l i n g t o n , V A22202 This publication is availa-ble in electronic media only, and is in-t e n d e d f o r c o m m a n d l e v e l A f o r t h eActive Army, the Army National Guard,and the United States Army (Listed by paragraph and page number)