Pharmacy Licensure Guide (PODSA) - …

1 Pharmacy Licensure Guide College of Pharmacists of British Columbia Pharmacy Licensure Guide (2018) 5237- Pharmacy - Licensure - Guide (Posted 2018-08-23) Page 1 Table of Contents Introduction .. 3 The Licensure Department .. 4 Types of Pharmacy Licences .. 5 Licensure Fees and Payment Methods .. 6 Ownership of a 7 Types of Pharmacy Ownership .. 7 Sole Proprietorship as an Owner .. 8 Partnership as an Owner .. 8 Corporation(s) as an Owner .. 9 Additional Requirements for a Direct/Indirect Owner .. 11 Responsibilities of a Direct and Indirect Owner .. 11 Authorized Representatives .. 11 Management of a Pharmacy .. 13 Responsibilities of a Manager .. 13 Proof of Eligibility (POE) .. 14 Eligibility 15 Who Needs to Submit Proof of Eligibility .. 16 Attestation.

2 18 Criminal Record History (CRH) .. 20 Criminal Record History Results .. 21 Criminal Record History (CRH) Versus Criminal Record Check (CRC) .. 23 Reporting Ineligibility .. 24 Privacy Considerations .. 24 Application Committee .. 25 Opening a Pharmacy .. 26 Application Process Overview .. 26 Processing times .. 27 Licensure Date .. 27 Submission of Application and Required Documents .. 28 Phase 1: New Pharmacy Licence Application + Pharmacy Diagram + Ownership Requirements .. 28 New Pharmacy Licence Application Form .. 29 Pharmacy Diagram .. 30 Ownership 31 Proof of Eligibility from Direct/Indirect Owners .. 33 Phase 1 or 2: Pharmacy s Business Licence & Proof of Eligibility from Manager .. 33 Business Licence (Community Pharmacy /Telepharmacy) .. 33 Proof of Eligibility from Manager.

3 34 Acknowledgement of Completion of Confidentiality Procedures .. 34 Phase 2: Pre-Opening Inspection .. 35 Pre-Opening Inspection Report and Digital Evidence .. 36 Pre-Opening Inspection by College Inspector .. 37 Issuance of a Pharmacy Licence .. 37 Other Considerations (Non-College Related) .. 38 Inspection by Municipality .. 38 PharmaNet 38 PharmaCare Provider Enrollment .. 39 Other Third Party Payers .. 39 Renewing a Pharmacy Licence .. 40 Amendments to PODSA and the Transition Period .. 42 College of Pharmacists of British Columbia Pharmacy Licensure Guide (2018) 5237- Pharmacy - Licensure - Guide (Posted 2018-08-23) Page 2 Reinstating a Pharmacy Licence .. 43 Making Changes to a Licensed Pharmacy .. 44 Multiple Changes .. 44 Same Change that Applies to Multiple Pharmacies.

4 45 Application Process Overview .. 45 Notification Period .. 45 Processing Times .. 46 Pharmacy Licence .. 46 Submission of Application and Required Documents .. 48 Change of Direct Owner .. 49 Change of Indirect Owner .. 51 Change of Manager .. 53 Change of Corporation Name .. 54 Change of Operating Name ( Pharmacy Name ) .. 55 Change of Location ( Relocation) .. 56 Change of Layout ( Renovation) .. 58 Closing a Licensed Pharmacy .. 60 eServices Tutorial for Pharmacy Licensure .. 62 Logging into eServices .. 63 Accessing and Navigating the Ownership Portal .. 65 Submitting Your Pharmacy Licence Renewal Online (Transition Period) .. 67 Confirming/Updating Ownership Information .. 67 Submitting Payment Information for Pharmacy Licence Renewal .. 69 Submitting a Change of Indirect Owner Application Online (Corporations only).

5 72 Monitoring Your Pharmacy Licence Renewal Status Pharmacy Summary Page .. 89 Accessing and Navigating the Pharmacy 92 Downloading a Pharmacy Licence .. 94 Downloading a Pharmacy Licence Receipt .. 95 Updating Pharmacy Information Profile .. 96 Updating Pharmacy Information Pharmacy Staff Roster .. 99 Updating Pharmacy Information Hours of Operation and Lock-and-Leave Hours .. 104 Updating Pharmacy Information Pharmacy Services .. 105 Submitting the Pharmacy s Business Licence for Pharmacy Licence Renewal .. 109 Submitting a Change of Manager Application Online .. 110 Accessing and Navigating My Profile .. 112 Updating Your Email Address .. 113 Changing Your Password .. 115 Completing Your Proof of Eligibility .. 115 Appendix A: Pharmacy Licence Renewal Application Checklist (Sole Proprietorship/Partnership of Pharmacists as Owner).

6 116 Appendix B: Pharmacy Licence Renewal Application Checklist (Corporation(s) as Owner) .. 118 Appendix C: Pharmacy Licence Renewal Application Checklists (Other Types of Direct Owner) .. 121 Appendix D: Pharmacy Diagram Checklist (Community Pharmacy /Telepharmacy) .. 123 Appendix E: Pharmacy Diagram Checklist (Hospital) .. 124 Appendix F: Business Licence .. 125 Appendix G: Pre-Opening Inspection Report and Digital Evidence .. 127 Appendix H: Required Document(s) Not Available .. 144 Appendix I: PODSA Forms and Other Forms used for Pharmacy Licensure .. 145 College of Pharmacists of British Columbia Pharmacy Licensure Guide (2018) 5237- Pharmacy - Licensure - Guide (Posted 2018-08-23) Page 3 Introduction The College of Pharmacists of British Columbia protects public health by licensing and regulating pharmacists and Pharmacy technicians and the pharmacies where they practice.

7 It receives its authority from - and is responsible for administering - provincial Pharmacy legislation in BC. The College is responsible for making sure every pharmacist and Pharmacy technician in BC is fully qualified and able to provide the public with safe and ethical Pharmacy care. As the licensing body for all pharmacies in the province, the College regulates the ownership and operation of BC pharmacies in accordance with the Pharmacy Operations and Drug Scheduling Act (PODSA or the Act ), the Health Professions Act (HPA), and the bylaws of the College under these Acts. This Licensure Guide is intended to help you understand the process and requirements associated with applying for a new Pharmacy licence, renewing an existing Pharmacy licence, making changes to a Pharmacy s Licensure information, and closing a licensed Pharmacy .

8 The information included in the Guide is intended to generally apply to all licence types and ownership structures. Pharmacies will need apply the guidance provided based on their individual licence type and ownership structure. The information in the Licensure Guide is not intended, and should not be construed, as legal or professional advice or opinion. Those with questions pertaining to ownership structure are advised to seek legal or professional advice based on their particular circumstances. The College does not provide legal advice or opinions. College of Pharmacists of British Columbia Pharmacy Licensure Guide (2018) 5237- Pharmacy - Licensure - Guide (Posted 2018-08-23) Page 4 The Licensure Department The Licensure Department is responsible for processing all Pharmacy -related applications, including those for new Pharmacy licences, Pharmacy licence renewal/reinstatement, changes to Licensure information and closing a Pharmacy .

9 The Licensure Department is also responsible for processing the Proof of Eligibility submissions/results from owners and managers for Pharmacy Licensure purposes. Contact the Licensure Department for any questions related to Pharmacy Licensure . Office Address: 200-1765 West 8th Avenue, Vancouver BC, V6J 5C6 Office Hours: Monday to Friday 830am to 430pm (except Statutory holiday) Note that the College office is closed in the last week of December. Office Tel Number: 604-733-2440 or 800-663-1940 Leave a message in the Licensure voice mail box. Due to high volumes of calls on a daily basis, your call will be returned in the order it was received. All calls will be returned within 3 business days. Your application will be processed in accordance with the processing time stated in this document.

10 You will be contacted if further documents are required or when your application is complete/can be moved to the next phase. Office Fax Number: 604-733-2493 or 800-377-8129 Licensure Email*: *preferred method of communication and receiving applications/documents, especially when it contains personal or sensitive information. Other Departments For pharmacist- or Pharmacy technician- related applications including renewals, contact the Registration Department at For questions related to day-to-day Pharmacy practice, contact the Practice Support Department at For all other departments, refer to this webpage for more information: College of Pharmacists of British Columbia Pharmacy Licensure Guide (2018) 5237- Pharmacy - Licensure - Guide (Posted 2018-08-23) Page 5 Types of Pharmacy Licences A Pharmacy is defined as the area of a premises licensed under PODSA where drugs or devices may be stored, or dispensed or sold to the public.