PHARMACY STORE MANAGEMENT

1 Record of Training andExperience forProvisionally RegisteredPharmacistPHARMACY STORE MANAGEMENT61 PHARMACY Board Malaysia :(Degree/University/Year) Training of Training:From (date):.. to .. & Contact Number:of Person in Case ofEmergencyI confirmed that the above information is : Date:2 PHARMACY Board Malaysia registration of Pharmacists Act (Amendment) 2003 stipulates that a person who isprovisionally registered shall be required to obtain experience immediately uponbeingprovisionally registered, engage in employment as a Provisionally Registered Pharmacist(PRP) to the satisfaction of the PHARMACY Board for a period of not less than one engagement as a PRP must be in any premises listed in theSecond Schedulein orderto be entitled for full PHARMACY Board may extend the one-year period of employment of a PRP if the Boardis not satisfied with the performance of that person as a provisional registration of a person shall be revoked if that person fails to engagein employment as PRP to the satisfaction of the PHARMACY Board for a period of not lessthan one year in any premises listed in the Second PRPs are required to achieve at least 60% marks for all the sections in the log bookand average of at least 60% marks for the personal assessment to be qualified toregister as a

2 Fully Registered PRPs are also required to pass the Qualifying Examination to Practice Pharmacyconducted by the PHARMACY Board prior to full Board Malaysia MODULES AND RECORD OF TRAINING AND EXPERIENCEFORPROVISIONALLY REGISTERED PHARMACIST (PRP) record book is designed primarily to guide the provisionally registered pharmacistsand their preceptors of various PHARMACY disciplines in the training hospital/institution incoordinating activities and programmes during the one-year provisional number of cases in this logbook serves as a guideline and is subjected to the capacityof each record book will be the basis for the appraisal by all preceptors, which shall besubmitted to the PHARMACY Board for the purpose of registration as a Fully RegisteredPharmacist at the end of the preceptor is required to complete the recordof the completion of each task withsignature.

3 Name and date in the of performance is based on the following scale:ScaleRatingDescription9 10 ExcellentPerformance represents an extraordinary level ofachievement and commitment in terms of quality andtime, technical skills and knowledge, ingenuity,creativity and 8 Very SatisfactoryPerformance exceeded expectation. All goals,objectives and targets were achieved above theestablished 6 SatisfactoryPerformance met expectations in terms of quality ofwork, efficiency and 4 UnsatisfactoryPerformance failed to meet expectations and/or oneor more ofthe targets were not 2 PoorPerformance was consistently below expectationsand/or reasonable progress toward achieving goalswas not made. Significant improvement is needed inone or more Board Malaysia log book should be submitted to the Master preceptor at the 12thmonth of final appraisal to be completed by the master preceptor and the original copy of thefinal appraisal to be sent to the PHARMACY Farmasi MalaysiaBahagian Perkhidmatan FarmasiKementerian Kesihatan MalaysiaLot 36, Jalan Universiti46350 Petaling Jaya5 PHARMACY Board Malaysia AND RESPONSIBILITIES OF A as a learning resource for all PRPs.

4 Ensures a PRP receives necessarytraining to develop skills and attitude as a competent as a role model instilling professional values and PRPs performances during their : Training of PRP should abide the Code of Conduct for Pharmacists and BodiesCorporate and related Malaysianpharmacy Board Malaysia AND RESPONSIBILITIES OF A PROVISIONALLY REGISTERED PHARMACIST (PRP) the requirement of all the training modules in the log book within the stipulatedtime the training modules /programme with positive attitudes and knowledge and skills by performing required tasks, observing, reading andasking participate in professional development programme to keep abreast of to the hospital / institution policies and Board Malaysia 2017 MODULE6: PHARMACY STORE MANAGEMENT (Duration of Attachment:4weeks)SECTION 1.

5 STORE the principles of STORE MANAGEMENT , organization structure, stockmovement andcontrol, cleanliness & sanitation and of the STORE KPI and 2: PROCUREMENT AND DISTRIBUTIONU nderstand theprocurementprocesses and monitoring of vendor performances: Procurement planning Budgetmanagement Procurement system eSPKB (SISTEM Perancangan KewanganBelanjawan) and ePerolehan Ordering process Quotation process Receiving and distributing of stocks Penalty MANAGEMENT Data and statistical compilation and analysis for preparation of DrugCommittee MeetingSECTION 3: STORAGEU nderstand the storage requirements according to Good Distribution Practice (GDP).SECTION4: inventory CONTROLK nowledge and understanding of drug usage patterns, identification of slow and non-moving stocks, maximum and minimumlevels, expiry date monitoring, stockcounting/stock checking and stock Board Malaysia 2017 SECTION5:DISPOSAL/WRITE-OFFK nowledge of disposal/ write-off of stocks and its procedures and :PRODUCT COMPLAINTK nowledgeon handling of product complaints and reporting :PRODUCT RECALLK nowledge of product recall and reporting :DANGEROUS DRUGS AND PSYCHOTROPIC SUBSTANCESK nowledge of dangerous drugs and psychotropic substances distribution and disposal inaccordance to the respective legislations.

6 Dangerous Drugs Act 1952 & its Regulations Poison Act 1952 & its Regulations Poison (Psychotropic Substances) Regulations 19899 PHARMACY Board Malaysia 2017 SUMMARYOF ACTIVITIES FORMODULE6: PHARMACY STORE MANAGEMENTS ectionTaskTarget (minimum) MANAGEMENT -Knowledge andunderstanding of theprinciples of inventory andstore MANAGEMENT includingthe policies, procedures andtechniques applied inmaintaining the stocksaccordance to the currentlegislation/ treasuryinstruction/ of orderingprocurement process andmonitoringof of all productsstorage including biological/vaccines, handling ofcytotoxic drugs, refrigerateditems, inflammables andcorrosiveitems, medicalgases, safety measures andcold chain Control-Knowledge andunderstanding of drug usagepatterns, identification ofslow and non-moving stocks,maximum and minimumlevels, expiry datemonitoring.

7 Stock counting/stock checking and of disposal/ write-off of stocks and itsprocedures anddocumentation10 PHARMACY Board Malaysia 2017 SUMMARY OF ACTIVITIES FORMODULE6: PHARMACY STORE MANAGEMENTS ectionTaskTarget (minimum) Complaints-Knowledge on handling ofproduct complaints andreporting Recall-Knowledge of handling ofproductrecalland /Psychotropic DrugsManagement-Knowledge ofdangerous drugsand psychotropic substancesdistribution and disposal inaccordance to the respectivelegislations11 PHARMACY Board Malaysia 2017 ASSESSMENT PHARMACY STORE MANAGEMENTSECTION1: STORE MANAGEMENTK nowledge and understanding of the principles of inventory and STORE MANAGEMENT including the policies, procedures and techniquesapplied in maintaining the stocks accordance to the current legislation/ treasury instruction/ guidelines which of LEGISLATION / POLICIES /GUIDELINESAble to recognize policies andprocedures related to storesmanagement according to currentlegislation / treasury IN STORE MANAGEMENTAble to understand the system / programused for stock movement and control / Bin card PhIS or any inventorysystem/program12 PHARMACY Board Malaysia STRUCTURE / LAYOUT /CHART Able to understandstructure / layoutand function of stores Able to understand pharmacist role instore MANAGEMENT Able to understand the roles andresponsibilities of the staffresponsible for various inventorymanagement REQUIREMENTSAble to identify

8 Facility requirements: Signage STORE and equipment maintenance(refrigerator, air conditioner) Contingency plan for fire / blackout Disaster to identify requirements13 PHARMACY Board Malaysia SAFETYAble to identify and understand theimportance of security / safety aspects OF INVENTORYAble to identify the STORE Catalogue andtype of products MOVEMENT AND CONTROLAble to understand theimportance ofmaintaining the records anddocumentation of stock PERFORMANCESAble to understand the analysis of storeperformances: Stock turnover rate Stock holding Other relevant indicators orstatisticsTOTAL MARKS (SECTION 1)14 PHARMACY Board Malaysia 2017 ASSESSMENT- PHARMACY STORE MANAGEMENTSECTION2:PROCUREMENT AND DISTRIBUTIONK nowledge of ordering procurement process and monitoring of vendor performances of PLANNING Able to understand the method usein procurement planning-ROA (Reorder Advice)/ RPL(Recommended Purchase List) Able to recognize the differentmethod/processes in procurementaccordance to the treasuryinstructions.

9 -APPL-Quotation /Direct purchase-Central MANAGEMENT Able to understand the differentcode using for program/activity/object15 PHARMACY Board Malaysia 2017 Able to understand the importanceof maintaining the vote book andable to do entry of transaction Able to understand the outcomesbased budget SYSTEM Able to identify the system use toprocure the PROCESS Able to understand the requirementand process of:-Purchasing (standard/nonstandard items)-Indenting (units to main STORE ) PROCESS Able to understand the requirementand process for quotation:-Annual limit value-Procedures and documentation16 PHARMACY Board Malaysia 2017-Committees involved and theirroles and AND DISTRIBUTION OFGOODS Able tounderstand the requirementand process of receiving stocks fromsupplier/main STORE and supplyingstocks to sub- MANAGEMENT Able to identify and calculatepenalty based on the contractterms.

10 Able to understand thecollectionmethod for PERFORMANCESAble to identify and understand themethod use to evaluate the COMMITTEE MEETINGAble to retrieve data, perform statisticalcompilation andanalysefor preparationof Drug Committee MeetingTOTAL MARKS (SECTION 2)17 PHARMACY Board Malaysia 2017 ASSESSMENT PHARMACY STORE MANAGEMENTSECTION3:STORAGEK nowledge of all products storage including biological/ vaccines, handling of cytotoxic drugs,refrigerated items, inflammables andcorrosive items, medical gases, safety measures and cold chain of REQUIREMENTAble to identify and understand storagerequirementfor all products including: Biological/ vaccines Cytotoxic Refrigerated/ freezer items Inflammable and corrosive Medical CHAIN MANAGEMENTAble to identify and understand the: Cold chain process Products monitoring Equipmentmonitoring DocumentationTOTAL MARKS (SECTION 3)18 PHARMACY Board Malaysia 2017 ASSESSMENT PHARMACY STORE MANAGEMENTSECTION4: inventory CONTROLK nowledge and understanding of drug usage patterns, identification of slow and non-moving stocks, maximumand minimum levels,expiry date monitoring, stock counting/ stock checking and stock of USAGE PATTERNAble to retrieve, print and STOCKAble to retrieve, print and BELOW / ABOVE BUFFER LEVELAble