PLAYER MEMBERSHIP PACK 2017-18 - …

1 IWADE HERONS football CLUB Iwade Herons football Club Est 2003 Issue 6 : June 2017 PLAYER MEMBERSHIP pack 2017 -18 IWADE HERONS football CLUB Iwade Herons football Club Est 2003 Issue 6 : June 2017 WELCOME TO IWADE HERONS Iwade Herons football Club is a junior football club based in Iwade, nr. Sittingbourne, Kent offering all young players in the area an opportunity to train and play the beautiful game in a safe environment. Our focus is fun! We were established in 2003 with just 2 junior teams and today have young players enjoying the game ranging from Under 5/6 s fun footballers up to an Under 18 team. Iwade Herons football Club welcomes applications to join the Club from all youth players from U5 to U18.

2 You don t have to live in Iwade to me a member! The guiding principal of the Club is that the only people that matter are the children on the football field. Each of the age groups we serve benefit structured football coaching and participation in local leagues where appropriate. Currently, our teams play in: * Maidstone Invicta Primary League * Medway Messenger Youth League We are affiliated to the Kent County football Association & the national We follow their requirements regarding the safeguarding of children and adhere to the Respect program for all participants in the game. We function thanks to the hard work and ability of our qualified team managers, team secretaries and our Club committee, all of whom are volunteers.

3 Therefore we also welcome applications from volunteers to assist with the running of the Club. Our volunteers are generally the parents of our players but not exclusively. We welcome help at all levels, from team secretary to linesman to committee member whatever your skill level. We are committed to the long-term health and growth of our Club to allow it to provide the safe environment for local kids to play football within the rules of KCFA and FA. That commitment work both ways. As players, or parents / carers of the players, we expect that you will support your Club committee and your team manager in their decisions at all times and to be a good ambassador for your Club. Find us at : IWADE HERONS football CLUB Iwade Herons football Club Est 2003 Issue 6 : June 2017 CLUB GUIDELINES & DOCUMENTATION CONTENTS IWADE HERONS FC.

4 CLUB GUIDELINES DOCUMENTATION Section Content PLAYER MEMBERSHIP pack Welcome Page & Contents Guidelines on Application, MEMBERSHIP , Registration, RESPECT Program, Attendance & Departure Guidelines on MEMBERSHIP Fees PLAYER MEMBERSHIP & Fee Form PLAYER RESPECT Program Code of Conduct Policy & Signature Parent / Carer RESPECT Program Code of Conduct Policy& Signature PLAYER football Kit Form PLAYER Media Consent Form PLAYER Medical Consent Form PLAYER - Liability for Accident or Injury Form PLAYER Deregistration Form Guidelines on PLAYER or Parent / Carer Complaints PLAYER or Parent / Carer Complaint Form VOLUNTEER pack Welcome Page & Contents Guidelines on Application, Acceptance, RESPECT Program, Development.

5 & Departure Volunteer Application Form Volunteer RESPECT Program Code of Conduct Policy & Signature Volunteer Medical Consent Form : NEW Guidelines for Team Managers/Coaches on Goalpost Safety Risk Assessment Goalpost Safety Risk Assessment Form Guidelines for Team Managers/Coaches on Accidents & Incidents at Training & Matches Accident / Incident Reporting Form 1 Serious Accident / Incident Reporting Form 2 CLUB pack Welcome Page & Contents Club RESPECT Program program and Implementation at IHFC Club RESPECT Program Code of Conduct Policy Club Safeguarding Children Policy Club Equality Policy Club Guidelines for Sponsorship of football Kit & Equipment Club Roles & Responsibilities IWADE HERONS football CLUB Iwade Herons football Club Est 2003 Issue 6.

6 June 2017 GUIDELINES on PLAYER APPLICATION, MEMBERSHIP , REGISTRATION, POLICIES, The RESPECT Program ATTENDANCE AND DEPARTURE Iwade Herons football Club has a strict policy on PLAYER application, MEMBERSHIP & registration in order that we comply with the requirements of the leagues that we play in. The following guidelines describe the MEMBERSHIP process and responsibilities PLAYER Application, MEMBERSHIP & Registration * It is normal practise that new players interested in playing for IHFC will be invited along to a few training sessions with the team of their age group without payment or commitment to see if they enjoy the experience and can contribute to the team before being asked to complete an application form * Players then wishing to join a specific team will then be given a MEMBERSHIP pack which details how the Club works and will be asked to complete the enclosed application form.

7 * The information from the application forms will be used to register the PLAYER with their specific team with the league that they will be playing in. Registration lasts for one annual football season, approx. 01 September to 31 May each year. Re-registration for each new football season * For players continuing with the Club from one season to the next, their registration will automatically lapse at the end of one season and they will be required to go through the application and registration process again with the Club for the following season. This may be done on organised signing-up days in advance of the new season. Club Policies and Procedures * Players and their parents / carers are expected to sign up to all the Clubs policies and procedures as a condition of MEMBERSHIP .

8 PLAYER & Parent RESPECT Progam * The Club requires that all players and Parents/Carers sign the Clubs Respect Code of Conducts * The Club s disciplinary guidelines will apply in full to all Players and Parent/Carers with the Club. PLAYER Departure * On rare occasions, players or parent / carers may be asked to leave the Club for disciplinary reasons but this will only occur after full and fair application of the Clubs disciplinary guidelines. IWADE HERONS football CLUB Iwade Herons football Club Est 2003 Issue 6 : June 2017 GUIDELINES on (cont.) * The Club realises that players may wish to leave the Club voluntarily for a variety of reasons.

9 The Club will assist players in this task but requests that this is done in a managed way as players have to be formally deregistered from the Club in accordance with league rules. Attendance Players and their parents / carers are responsible for: * Attendance at and transport to/from all team training sessions * Attendance at and transport to/from all team matches whether home or away and whether as a starting PLAYER or substitute. * Informing the team manager, coach or secretary if the PLAYER is unwell or unable to attend for specific reasons on particular dates. Ideally this should be done at least 24 hours before the training or match event * A record of attendance will be kept by the team manager, coach or secretary regarding all training or match events Poor Attendance Procedure, Leading to Possible Deregistration Should players miss consecutive training or match events and the reasons for this have not been informed to the team manager, coach or secretary then the following procedure will be followed.

10 * The PLAYER s parent / carer will receive a call from the team manager, coach or secretary to check that everything is OK with the PLAYER and to remind them that they should have been in contact if the PLAYER is not available. This call will be recorded in the team records. * If such unannounced absence continues then the team manager, coach or secretary will inform the Club Chairman, Secretary & Welfare Officer of this fact. These Club officers will then contact the parent / carer to discuss the position and request improvement if the deregistration process is not to be invoked. This communication will be detailed in a letter to be sent subsequently to the parent / carer and will be entered into the Clubs formal records * Further unannounced absences by the PLAYER which are notified to the committee by the team manager, coach or secretary will require a meeting between the parent / carer plus at least one committee member and at least the team manager to discuss the position with a view to starting the de-registration process.