Pocket Guide - Defense Logistics Agency

1 Before You Begin Acronyms Quick Reference List System for Award Management (SAM) ADR - Alternate Disputes Resolution Defense Logistics Agency Vendors must be registered in the SAM to acquire a ADQ - Annual Demand Quantity DIBBS account. DIBBS completes certain registration ADV - Annual Demand Value information by accessing SAM data. BOA - Basic Ordering Agreement BPA - Blanket Purchase First complete a D-U-N-S registration at BSM - Business Systems Modernization CAGE - Commercial and Government Entity Defense Logistics Agency (DLA). For SAM registration, please call 877-332-8277, or CCR - Central Contractor Registration Internet Bid Board System (DIBBS). go to the following web site; CFR - Code of Federal Regulations #1 DFARS - Defense Federal Acquisition Regulations Supplement DIBBS - DLA Internet Bid Board System Pocket Guide Procurement Technical Assistance Center DLA - Defense Logistics Agency (PTAC) DLAD - Defense Logistics Acquisition Directive DUNS - Data Universal Numbering System Number PTACs have a local presence in 49 states, Washington, EDI - Electronic Data Interface , Puerto Rico and Guam.

2 They provide free FAR - Federal Acquisition Regulation assistance to businesses interested in marketing FDTI - First Destination Transportation Initiative products to the federal, state, and local governments. FOB - Free on Board They also assist suppliers identify contract opportunities; FSC - Federal Supply Class help comprehend requirements and in preparing and IDPO - Indefinite Delivery Purchase Order submitting bids. IFB - Invitation for Bid NAFTA - North American Free Trade Agreement To locate a PTAC in your area, visit: NAICS - North American Industry Classification System NIIN - National Item Identification Number NSN - National Stock Number P/N - Part Number PACE - Procurement Automated Contract Evaluation PAR - Post Award request PID - Procurement Item Description DIBBS FAQ/Help Web site: POC - Point of Contact PPRIS - Past Performance Information PR - Purchase request Email.

3 PTAC - Procurement Technical Assistance Center QAP - Quality Assurance Provisions QML - Qualified Manufacturer List QPL - Qualified Products List cFolders SAM - System for Award Management RFID - Radio Frequency Identification RFP - request for Proposal RFQ - request for quotation Introduction cFolders Customer Service: SBA - Small Business Administration SDB - Small Disadvantaged Business The Defense Logistics Agency (DLA) Internet Bid SPI - Single Process Initiative Board System (DIBBS) is a web-based application that SSL - Secure Socket Layer enables the vendor community to search for, view, and USC - United States Code submit secure quotes on Requests for Quotations Free Supplier Training (RFQs).

4 Through DIBBS, users can search for and view Requests for Proposal (RFPs), Invitations for Bid Training Knowledge & Opportunities (IFB), Awards, and other procurement information. This Pocket Guide provides an overview of the DIBBS. Seminars (TKO's). Supplier Information Resource Center application and brief instructions for its use. Registration Solicitation Quote Submission Registration in both SAM (System for Award Requests for quotation (RFQ) Submitting Web Form Quotes Management) and DIBBS is required to receive a Database Search Criteria login account and password to conduct transactions Users must be registered and logged into over the restricted portions of DIBBS ( , Federal Supply Class (FSC): The first four digits of an DIBBS in order to submit quotes.)

5 User NSN identifying the group and class of an item ( , registration in SAM must be up to date. submitting electronic quotes on RFQs) and to 5905). register email addresses for solicitation and award National Stock Number (NSN): A 13-digit number After locating a solicitation using the RFQ. notification. consisting of the FSC for the item followed by a nine-digit Search, click on the Quote button. Users identification number. This number is used to label and not logged on at this point will be prompted Detailed system requirements and instructions for categorize each item that is stocked. to do so. registration can be found on the DIBBS Help Page at Solicitation Number: A 13-position alpha/numeric After completing the quote form and document identification number used to communicate reviewing the synopsis for accuracy, click Primary registration steps are as follows: government requirements to prospective contractors.

6 Submit. Users will receive a message indicating On the DIBBS Home Page click the Purchase request Number: A 10-position numeric that the submission was successful or VENDOR REGISTRATION link to begin the document identification number, which describes the required supplies so that procurement can be initiated. unsuccessful.. process. Nomenclature: The basic noun designation by which an Submitted quotes may be viewed until the A CAGE's registration will be processed item is commonly known ( , filter element, fluid). contract is awarded/cancelled. Revisions to immediately. A User ID will appear on the Approved Part Number (P/N): This search is for quotes submitted on behalf of a CAGE will registration screen, and a temporary approved part numbers on NSN buys described by overlay previously submitted quotes for the identification number (TIN) will be sent manufacturer's CAGE and part number.

7 Same requirement. separately to the email address of the identified Super User to enable the Super User Approved CAGE: This search is for approved CAGEs on Batch Quoting to create a password. If a CAGE is already NSN buys described by the manufacturer's CAGE and part number. Batch quoting allows quotes from the request for registered on DIBBS, the name and email address of the Super User will be provided. Quotations to be batch loaded. Quotes are prepared offline in a prescribed, comma delimited format that can The Super User should be contacted to set up be uploaded via the Internet. Selecting this icon allows a user to quote additional accounts, logons, and on a specific solicitation. passwords for their CAGE.

8 There are technical documents Quoting Input Assistance What Is the Super User? available for the NSN. Complete Quote Input Form as specified. For This solicitation is set aside for small details on completing Price Data, Product Offered The vendor representative initiating the DIBBS. business. Representation, or Contract Representation visit registration process has the option to assign a one of the following Web sites listed below: representative as the super user (the individual who Mil-Spec The NSN is a Mil-Spec QPL item. controls the account), accept their SAM registration QPL. Federal Acquisition Regulation: Point of Contact (POC) as the Super User, or designate himself/herself to act as the Super User for Defense Federal Acquisition Regulations Supplement: the CAGE.

9 The Super User is the individual who Solicitation displayed may not include all controls the DIBBS account and has the ability to pertinent data. change the following: Code of Federal Regulations: This is a Fast Award candidate. Quotes The DIBBS Super User Password under the micropurchase authority may be Small Business Representation: awarded prior to the solicitation return Vendor Profile: Update DIBBS defaults, date. email accounts, and other business Defense Logistics Acquisition Directive: information DLA-EProcurement. User(s) Account Profile: Add/Delete users, and modify user accounts