Point Loma Tennis Club Board of Directors Meeting Minutes ...

1 Point Loma Tennis ClubBoard of Directors Meeting MinutesSeptember 26, 2017 Roger Benham of Leak Control Services made a presentation regarding a leak control system that is a mineral treatment using NSF certified and USEPA recommended corrosion inhibitor for potable water. The treatment is introduced to the water system through a metered dispenser. It is anticipated that pin hole leaks and the related repair expenses will be reduced by 85% during the first year of treatment. A proposal for the system installation was previously submitted and will be given consideration at the next Meeting .

2 Mr. Benham was thanked for his time. The Meeting was called to order at 6:15 pm in the Association Club House and a quorum established. Directors Present: Laurie Rennie, President Eileen Robinson, Vice President Bill Scarfia, Treasurer Deborah Petersen, SecretaryDirectors Absent: Valerie Hume, Director Terri Neuwerth, Director Lorenza Rivero, DirectorCommittee ReportsLandscape The landscape renovation of 2636 Worden will start in late October.

3 The Community has been divided into three areas with committee member assigned to each area. Plant replacement will be done in sparse areas. To complete the recreation area renovation the Committee would like to move forward with the removal of the Junipers that was previously approved in 2009 as recommended by Arborist Jerry Rappaport. The junipers have overgrown the areas and are growing into the trees, lifting the sidewalk and harbor rodents and insects. It was agreed to hold the item until the October Meeting when the full Board can On a continuing basis, the Committee will request management to report out the progress of the following projects/activities:A.

4 Renumber of the underground parking spots;B. Beam replacements;C. Work Orders started, completed and carried over to the next month; 1D. Building renovation completions and progressCommunications The committee is working on ideas for a new website where owners can update their contact information, pay monthly assessments online, e-mail security alerts etc. Wild Apricot is being considered. Social The committee is considering another pool party in October. If a party is organized additional information will be s Report Four main line water leaks have been located and repaired.

5 The water main to buildings 4062, 4082 and 4098 have been replaced. The window tint in the Club House has been installed. Locks have been installed on the recycle containers at 2628 and 2632 Worden Street. Trash dumpsters that accept locks have been roof replacement at 3982 is scheduled to start October 9th. The fascia replacement for unit 10 will be completed next resurfacing will start in early November. Additional information will be sent out as soon as it is available. Homeowners Comments Per request an earthquake insurance quote has been requested and will be discussed at the next was recommended that the red curb be removed from the mail box parking area the curb painted white with hours for guest parking.

6 It was noted that the Post Office had requested the red curb as individuals were using it as a parking space and there was no parking for the mail Scadden unit 340 asked to be involved in the website design for the Association. Director Petersen will contact Mr. Scadden prior to the next committee Meeting . It was requested that Neighborhood Watch and security cameras be put on the next agenda for were expressed regarding reserve fund spending and the amount of money being spent on the landscape. The owner doesn t feel that the reserve study is accurate. The master insurance policy doesn t insure for damages caused by things dropping on the roof.

7 The Junipers around the pool should be left alone as they provide privacy and a noise barrier. 2 Review Minutes The August 22, 2017 Board of Directors Meeting Minutes were reviewed. Director Scarfia moved with Director Petersen seconding to approve the Minutes with changes as requested. The motion passed Financial Report At the end of August 2017 the reserve balance is $515, at the end of December 2016 the balance was $485, The cash to payables ratio is a 4-3 ratio. Year to date there is a $13, loss in plumbing, a $19, loss in water and a $34, loss in environmental remediation.

8 Account balances as of August 31, 2017 : Total Operating $41, , Total Reserves $515, , Total Receivables $42, , Total Current Assets $599, , Total Accounts Payable $31, , Total Current Liabilities $31, , Total Equity $515, , Total Liabilities & Equity $599, Business Lock Boxes On Units Vacation rentals are against the Association Rules & Regulations and it was recommended that lock boxes not be allowed on unit doors to discourage ease of access. The lock boxes will also impact Realtors who are selling units. Additional consideration will be given to the recommendation at the next Meeting .

9 Homeowners Comments It was recommended that the carpet in the men s locker room be replaced with the rubber tiles that have been installed in the cardio room and Association being no further business the Meeting was adjourned to Executive Session at 7:25