Position Classification Standard for Contracting …

1 Contracting Series, GS-1102 TS-71 December 1983 Position Classification Standard for Contracting Series, GS-1102 Table of Contents SERIES SERIES OCCUPATIONAL GRADING OF NOTES TO GRADE CONVERSION FACTOR LEVEL FACTOR 1, KNOWLEDGE REQUIRED BY THE FACTOR 2, SUPERVISORY FACTOR 3, FACTOR 4, FACTOR 5, SCOPE AND FACTOR 6, PERSONAL FACTOR 7, PURPOSE OF FACTOR 8, PHYSICAL FACTOR 9, WORK OPM BENCHMARK CONTRACT SPECIALIST, GS-1102-07, BMK # CONTRACT SPECIALIST, GS-1102-09, BMK # CONTRACT ADMINISTRATOR, GS-1102-09, BMK # CONTRACT SPECIALIST, GS-1102-11, BMK # CONTRACT SPECIALIST, GS-1102-11, BMK # CONTRACT ADMINISTRATOR, GS-1102-11, BMK # CONTRACT PRICE/COST ANALYST, GS-1102-11, BMK # CONTRACT SPECIALIST, GS-1102-11, BMK # PROCUREMENT ANALYST, GS-1102-11, BMK # CONTRACT SPECIALIST, GS-1102-12, BMK # CONTRACT NEGOTIATOR, GS-1102-12, BMK # CONTRACT SPECIALIST, GS-1102-12, BMK # CONTRACT ADMINISTRATOR, GS-1102-12, BMK # CONTRACT TERMINATION SPECIALIST, GS-1102-12, BMK # Office of Personnel Management 1 Contracting Series, GS-1102 TS-71 December 1983 CONTRACT PRICE/COST ANALYST, GS-1102-12, BMK # PROCUREMENT ANALYST, GS-1102-12, BMK # CONTRACT SPECIALIST, GS-1102-13, BMK # CONTRACT ADMINISTRATOR, GS-1102-13, BMK # PROCUREMENT ANALYST, GS-1102-13.

2 BMK # CONTRACT SPECIALIST, GS-1102-14, BMK # GLOSSARY OF Contracting SERIES - EXPLANATORY SOURCES OF ISSUES SERIES SERIES SERIES OCCUPATIONAL GRADING OF NOTES TO FACTOR LEVEL BENCHMARK Office of Personnel Management 2 Contracting Series, GS-1102 TS-71 December 1983 SERIES DEFINITION This series includes positions that manage, supervise, perform, or develop policies and procedures for professional work involving the procurement of supplies, services, construction, or research and development using formal advertising or negotiation procedures; the evaluation of contract price proposals; and the administration or termination and close out of contracts.

3 The work requires knowledge of the legislation, regulations, and methods used in Contracting ; and knowledge of business and industry practices, sources of supply, cost factors, and requirements characteristics. This Standard cancels and supersedes the Classification Standard for the Contract and Procurement Series, GS-1102, published in February 1969. SERIES COVERAGE Positions in this series are concerned with: (1) soliciting, evaluating, negotiating, and awarding contracts with commercial organizations, educational institutions, nonprofit organizations, and State, local or foreign governments for furnishing products, services, construction or research and development to the Federal Government; (2) administering contracts by assuring compliance with the terms and conditions of contracts, including resolution of problems concerning the obligations of the parties; (3) terminating contracts by analyzing, negotiating, and settling claims and proposals.

4 (4) analyzing and evaluating cost or price proposals and accounting systems data; (5) planning, establishing, or reviewing contracts, programs, policies, or procedures; (6) formulating and administering policies and procedures to insure achievement of Federal socioeconomic goals, such as those affecting small business, labor surplus areas, and disadvantaged business firms; (7) developing acquisition strategies and directing or managing procurements; and (8) providing staff advisory services in one or more of the specializations in this occupation. EXCLUSIONS Excluded from this series are the following classes of positions: 1. Positions requiring the application of professional accounting knowledge ( , auditing contractors' accounting systems and records, verifying proposed or claimed costs, and identifying those that are questionable) are classifiable to the Job Family Position Classification Standard for Professional and Administrative Work in the Accounting and Budget Group, GS-0500.

5 Positions in the GS-1102 series use the reports of accountants or auditors as well as other data, to analyze and evaluate the reasonableness of contractor price proposals through analysis of direct and indirect costs. 2. Positions requiring the application of a professional knowledge of engineering or other sciences in the development or evaluation of technical requirements in connection with the Office of Personnel Management 3 Contracting Series, GS-1102 TS-71 December 1983 negotiation, administration, or termination of contracts, are classifiable to the Engineering Group, GS-0800, or other appropriate professional or scientific series. Positions in the GS-1102 series advise and assist in developing acceptable specifications and evaluation criteria, determine the method of procurement, issue the solicitation document, and conduct the Contracting process.

6 3. Positions which prepare legal documents, or render legal opinions or decisions, requiring training equivalent to graduation from a recognized law school, and in some instances requiring admission to the bar; or positions which perform clerical or quasi-legal work requiring knowledge of particular laws or regulations, are classifiable to the Legal and Kindred Group, GS-0900. Positions in the GS-1102 series apply a specialized knowledge of statutes, judicial decisions, and executive agency decisions and regulations that affect the Contracting process. 4. Positions responsible for the management and control of Government-owned property in the possession of contractors are classifiable to the Industrial Property Management Series, GS-1103.

7 These positions involve technical work in the administration of contract provisions relating to the control of Government property from acquisition through disposition, insuring that contractors comply with contract requirements and procurement regulations pertaining to the use of Government-owned property. Positions in the GS-1102 series review contractor's systems relative to the use of Government-furnished or contractor-provided property, and review the reports received from the industrial property management specialists for proper application of the terms of the contract and for proper disposition of the property upon completion or termination of the contract.

8 5. Positions concerned with the utilization, redistribution, donation, sale, or other disposition of excess or surplus property in Government activities are classifiable to the Property Disposal Series, GS-1104, as distinguished from positions in the GS-1102 and GS-1103 series which are concerned with Government-owned property in the possession of contractors. 6. Positions responsible for purchasing or leasing and for administering the purchase of products or services through the use of simplified purchase procedures (described below) are classifiable to the Purchasing Series, GS-1105, when the work requires a knowledge of commercial supply sources and common business practices with respect to sales, prices, discounts, deliveries, stocks, and shipments, but when the work does not require knowledge of formal advertising and negotiation procedures as described in the Contracting Series, GS-1102.

9 Simplified purchase procedures include: (a) imprest fund (cash) accounts; (b) informal open-market methods, such as repeat suppliers, price catalogs, and oral solicitations; (c) orders under Blanket Purchase Agreements (charge accounts); (d) orders under indefinite delivery contracts, , Federal Supply Schedules; (e) purchase orders, invoices, vouchers, or priced purchase orders. In some situations purchases are accomplished through established, structured plans including prenegotiated pricing arrangements and preestablished terms and conditions. Simplified purchase procedures are characterized by: (a) low dollar value ( , under $10,000 in some agencies and under $25,000 in other agencies); (b) use of prenegotiated pricing arrangements when negotiation of price is not required; (c) Standard products or specifications; (d) competitive prices from available price lists or catalogs; (e) award by purchase order or other instrument where terms and conditions are preestablished, such as basic ordering agreements; (f) Office of Personnel Management 4 Contracting Series, GS-1102 TS-71 December 1983 short contractual periods (usually within 30 days); (g) large volume of actions.

10 And (h) adequate sources of supply, usually within the local area. Some requirements and considerations of acquisition in the GS-1105 series are similar to, or the same as, those in the GS-1102 series, such as use of special socioeconomic provisions, lack of suppliers, negotiation of prices with sole source suppliers, and justification of price increases. Thus, it is not the product or service nor the presence of special requirements which distinguishes the GS-1105 from the GS-1102 series, but rather the procurement through simplified purchase procedures instead of through formal advertising and negotiation procedures. Some organizations combine purchasing by simplified purchase procedures with Contracting .