Transcription of Position: Project Secretary Key Responsibilities: …
1 position : Project Secretary Key responsibilities : Provide full secretarial and admin support to the Project team and department to ensure the smooth running of the department operations Maintain records of Engineers and assist in their movements Take minutes of meeting and maintain records for the operations and Project team Develop and maintain document control processes for the efficient management Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the Project team and department Support the officers and Project team in daily admin roles and assist to keep stock of stationary supplies for
2 The department Perform data-entry, recording, printing and filing duties Undertake any ad-hoc admin projects/duties as required Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc Assist to check and verify staff claims and invoices for Project team Prepare and raise purchases requisition for purchase of office equipments for new staff Requirements: Min GCE A level or Diploma in Business Administration with certifications in secretarial studies Min 2 years relevant experience in a similar role preferably in Marine/Oil & Gas Industry Good knowledge and experience in making organizing travel arrangements and visa application/embassy requirements etc Professional and pleasant personality with good written and verbal communication and interpersonal skills Proactive, take initiative and well organized Able to work fast under pressure Mature.
3 With an attention to detail and highly resourceful Ability to multi-task and work independently as well as in a team. Proficient in MS Office applications (Excel, Words and Powerpoint) is a must and experience in using SAP software is advantageous Work Location: Jurong East, IBP (Singapore)
